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Introduction to INTTRA-Act Booking Q2 2006. Proprietary and Confidential Copyright © 2005 INTTRA Inc. 2 INTTRA and Ocean Logistics Execution Notifications.

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Presentation on theme: "Introduction to INTTRA-Act Booking Q2 2006. Proprietary and Confidential Copyright © 2005 INTTRA Inc. 2 INTTRA and Ocean Logistics Execution Notifications."— Presentation transcript:

1 Introduction to INTTRA-Act Booking Q2 2006

2 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 2 INTTRA and Ocean Logistics Execution Notifications Bill of Lading Reports Shipping Instructions Schedules Track & Trace Booking Tender Booking

3 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 3 Agenda Introducing Booking INTTRA Solution Value Proposition INTTRA Contact Industry Challenges

4 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 4 Current Process – Cargo Bookings Shipper / Forwarder Phone Fax EDI Web

5 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 5 New Process – Cargo Bookings Shipper / Forwarder

6 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 6 Agenda Introducing Booking Industry Challenges Value Proposition INTTRA Contact INTTRA Solution

7 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 7 Booking – Features Provide template-driven booking requests Enable standard booking process with all participating carriers Provide ability to book with multiple carriers from a single screen Consult carrier schedules directly from the Booking screen Offer Booking Confirmation Messages in a standard format Enable a combination of container quantities and types in a single booking Include detailed pickup and delivery instructions for door- to-door moves Provide option of booking drafts - save your current booking and come back to it later

8 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 8 Inttra Home Page

9 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 9 Booking Login TO BEGIN Open an Internet browser 1 Type in the address window and press ENTERwww.inttra.com Click found on the right portion of the Home page) to access the INTTRA-ACT login page OR Type https://www.inttraworks.inttra.com/index.jsp to go directly to the login page Login and select Booking 1 INTINTTRATRA-ACT supports the following browsers: 1 INTTRA-ACT supports the following browsers: IE 5.0 and later Netscape 4.7x or 4.8 browsers: IE 5.0 and later Netscape 4.7x or and later Netscape 4.7x or INTTRA-ACT supports the following browsers: IE 5.0 and later Netscape 4.7x or 4.8 login now

10 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 10 Creating a Booking or Template Required Fields Fields indicated by a red * are required fields when making a booking request but not mandatory when creating a booking template.

11 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 11 Creating a Booking or Template Carrier Selection and Reference Numbers The first section of the Booking Request asks you to choose a carrier Contract/Quote/Tariff number, PO number, and Customer Reference numbers can be input to: Better manage shipments Enhance container tracking Perform detailed booking searches on any of the fields

12 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 12 Creating a Booking or Template Additional Reference Numbers Additional Reference Numbers all additional references can be used as search criteria when checking an individual booking or container status any reference can be removed by checking the box next to the label and clicking Remove Reference A very popular feature of INTTRA booking, and one that adds great value to the tracking and reporting functions, is the Additional Reference Numbers option. Dont forget to click Add Reference before clicking Done to add the reference numbers

13 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 13 Creating a Booking or Template Cargo Information - Hazardous Material Cargo Information Enter the Cargo Description and Weight NOTE: Only one cargo description per booking Hazardous Materials if the cargo requires HazMat descriptions, click the Hazmat link select from either the IMO class (*) drop down box OR enter the IMO Class/Division code directly - one or the other is required, but not both UN Number (*) is also required multiple IMO line items per shipment may be entered if needed

14 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 14 Creating a Booking or Template Container Information - Quantity, Type/Size Select the equipment needed and specify the quantity of each type of container. Remember: Fields indicated by a red * are required fields when sending a booking request. They are not mandatory when creating a booking template.

15 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 15 Creating a Booking or Template Container Information - Reefer Settings If a Reefer is selected as the equipment Type/Size, you must add a temperature setting. Reefer settings will be the same for all equipment in a single booking. Additional comments concerning Reefer settings, including pre-cooling and atmosphere control, should be input in the comments field.

16 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 16 Creating a Booking or Template Routing Information Routing Information Choose a move type from a drop-down list receipt and delivery fields must be completed for all moves including Port-Port moves load port and discharge port fields are optional carrier schedules can be searched and selected ETA - On the confirmation, the carrier will return the schedule data relative to the desired ETA. specific IATA or UN location codes as well as free text can be used to choose any location

17 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 17 Creating a Booking or Template Routing Information - Carrier Schedules Carrier schedules can be utilized to select specific vessel/voyages. Click the Search Schedules link. Utilizing the Schedules is not mandatory. If you do not select a specific vessel/voyage for your Booking Request, the ETD or ETA field must be filled in.

18 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 18 Creating a Booking or Template Additional Information Additional Information a free form area may be used to communicate details not otherwise entered on the booking request staging dates for multiple containers special equipment requests multiple pick-up location details

19 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 19 Creating a Booking or Template Booking Parties Booking Parties shipper or freight forwarder details are required for a booking request to be submitted choose your role(s) by selecting a box in the column labeled My Role if you are the booking party and want your partner(s) to view this booking, click Search and select that company this will automatically fill in the company name and place a check mark in the box labeled INTTRA Member You must select an INTTRA Registered company from your partner list to provide visibility to this booking Company names that are manually input will not be granted visibility Note: To add additional customers to your partner list, contact your local INTTRA Customer Service representative

20 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 20 Creating a Booking or Template Booking - Notifications You will have the following notification options for each booking: Notification - receive notifications when the carrier confirms or updates the Booking request Partner Notification - send notifications for confirmations and updates to up to six recipients that you define CSI 1 Notification - alert the person responsible for your documentation that Shipping Instructions are due for this booking notifications are sent daily -- they start 30 days prior to the vessel sail date 1 CSI (Container Security Initiative) - In Jan. 2002, U.S. Customs launched the Container Security Initiative (CSI). The initiative is designed to enhance security of the sea cargo container

21 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 21 Creating a Booking or Template Booking - Send or Save The Booking Request is ready to be: Sent to the carrier Saved as a Template Saved as a Draft To send the booking request, click To save as a Template, type a name in the Template Name field and click If you need to finish the booking information later, click Book Now Save as Template Save as Draft

22 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 22 Creating a Booking or Template Booking - Save as Template After all necessary data is entered, you can: send the Booking Request save it as a Template (to be re-used) save it as a Draft for future use. In this example, we are saving the booking details as a Template.

23 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 23 Creating a Booking or Template Booking - Save as Template You are asked to review and verify the data that was entered. If changes need to be made, click Make Changes. If the information is correct, click Save Template. The template has been successfully saved and is now available to be re-used!

24 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 24 Sending a Booking Request Verify and Confirm Booking Information You are asked to review and verify the data that was entered.

25 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 25 Sending a Booking Request Booking Submitted Successfully! The booking summary is displayed with several status indicators to be noted. The booking request has been sent to the carrier for processing and confirmation. Carrier Booking Number / Rapid Reservation If you have selected a carrier that is enrolled in our Rapid Reservation program, you will receive a Rapid Reservation (RR) number immediately.

26 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 26 Sending a Booking Request Booking - Confirmation / HTML attachment The confirmation has been reformatted to make finding important information easier An HTML document is also attached The booking information is presented in an easy-to-read format The document is also easy to print or forward to other parties The bottom of the includes links to the Booking Summary page in INTTRA-ACT From there you can start Shipping Instructions If you received this and are not a registered INTTRA user, a link is provided that will take you to the INTTRA.com home page The carrier booking number is indicated here. If you received an RR number when you submitted the booking request, this number should be the same.

27 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 27 Agenda Introducing Booking Industry Challenges INTTRA Solution Value Proposition INTTRA Contact Value Proposition

28 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 28 INTTRA-ACT Value Proposition INTTRA-ACT provides the shipping community with Web portal access to standardized carrier shipping information and schedules, operations documentation, and volume management processes, thereby streamlining the global ocean transportation process.

29 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 29 Target Audience Relative Value Proposition The Buyer The Seller (Shipper) The Vendor The Consolidator The Forwarder The Carrier The Broker The Distribution Agent The Consignee Track & Trace High Medium High Medium High Booking Low High Medium High Low Medium Schedules Medium High Medium High Shpg Instruct. Low High Low High Low Relative Value Proposition Target Audience Relative Value Proposition The Buyer The Seller (Shipper) The Vendor The Consolidator The Forwarder The Carrier The Broker The Distribution Agent The Consignee Track & Trace High Medium High Medium High Booking Low High Medium High Low Medium Schedules Medium High Medium High Shpg Instruct. Low High Low High Low

30 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 30 Booking - Benefits Booking streamlines and standardizes the booking process across multiple carriers Template-driven bookings minimize keystrokes and time needed to submit bookings INTTRA enables sharing of data across the supply- chain parties Efficiency gains in work flows and faster processes Improved data accuracy and quality Ability to submit electronic bookings to carriers not offering such services 24/7 accessibility

31 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 31 Agenda Introducing Booking Industry Challenges INTTRA Solution Value Proposition INTTRA Contact

32 Proprietary and Confidential Copyright © 2005 INTTRA Inc. 32 Getting Started with INTTRA… Contact Your Local Carrier Sales Representative or Visit

33 Introduction to INTTRA-Act Booking Q2 2006


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