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Welcome to the RCC MIPS 5.13 Review Our Mission Statement: Rural Computer Consultants, Inc.s primary goal and purpose is to: Create, maintain and enhance.

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Presentation on theme: "Welcome to the RCC MIPS 5.13 Review Our Mission Statement: Rural Computer Consultants, Inc.s primary goal and purpose is to: Create, maintain and enhance."— Presentation transcript:

1 Welcome to the RCC MIPS 5.13 Review Our Mission Statement: Rural Computer Consultants, Inc.s primary goal and purpose is to: Create, maintain and enhance quality, affordable, complete and where-ever feasible, self-supporting software packages, that are consistent and easy to use, and meet the needs of Industry Specific customers; provide the highest quality support for all customers; market the packages to the specific Industries; while maintaining a reasonable profit and return on investments. Copyright 2003, Rural Computer Consultants, Inc.

2 Kevin F. Sheehan Executive Vice President Website: Phone:

3 Review Itinerary General Info General Info Accounts Payable Changes Accounts Payable Changes General Ledger Changes General Ledger Changes Payroll Payroll MIPS changes … MIPS changes …

4 General Info Update checks for Pending Commissions. Will not let update proceed. Update checks for Pending Commissions. Will not let update proceed. There is a convert log file that will display, with POSSIBLE errors that will show after the convert … There is a convert log file that will display, with POSSIBLE errors that will show after the convert …

5 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Functions Functions File Dim – Not available Function Key Equivalence listed Some Toolbar button Equivalence …

6 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Functions Functions Edit Dim – Not available Function Key Equivalence listed Some Toolbar button Equivalence …

7 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Toolbar Toolbar Hover over to show description Dim – Not Available (Ex: When in change mode, change mode is not available. New Record Edit Record Save Record Insert Record (Table) Delete Record …

8 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Toolbar Toolbar Print Screen Find Record First Record Previous Record Next Record Last Record Help Exit Imaging Mapping (not shown) …

9 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Buttons Buttons Ellipse […] (Find) -or- Find Record -or- ^F (Ctrl-F) Another ^F is available to match … Double click line -or- select line and hit enter With or without starting partial ID …

10 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Buttons Buttons Notice find on Address (Any guesses as to why?) Others? Phone # …

11 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Buttons Buttons Some finds have additional buttons Apply is an additional selection option Clear just returns selecting and returning nothing Edit goes to maintenance allowing add/change/delete …

12 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Hyperlinks (green type) Hyperlinks (green type) Brings up screen, addressed Web Site Brings up internet explorer with website Date (no example) Brings up calendar & more (ex. clear dimmed field) …

13 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Buttons (Lower right) Buttons (Lower right) Apply Saves the changes If you try to exit or clear without saving, it will ask to save Clear Clears to screen for next entry …

14 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Misc Misc Tab forward, Shift-Tab backwards Dropdowns Show options -and/or- select 1 st character Dimmed fields Protects from entry of field by accident Available with security password …

15 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Misc Misc Windows edit options available with right mouse click Undo Cut Copy Paste Select All …

16 General Info Windows functions – Ex: Check Reconciliation … Windows functions – Ex: Check Reconciliation … Sort Column Sort Column Clicking on a column, sorts the detail list by column, both ascending and descending …

17 General Info Windows functions – Ex: Journal Maintenance … Windows functions – Ex: Journal Maintenance … Red dot gives description when hovered over …

18 General Info Windows functions … Windows functions … Misc Misc Dates Allow / for current date (fussy) 4//2005 returns current day for April / returns current day & year, for May 10 returns current month and year, 10 th of the month Highlighted data, selected and clears on key-press Numbers Entry before decimal point Decimals must be entered after. entered Windows (strict) standards!! …

19 General Info Windows functions – Ex: Vendor maintenance … Windows functions – Ex: Vendor maintenance … Misc Misc How many ways to save ? (A: 3) …

20 General Info Questions? Questions?

21 Accounts Payable Changes Daily Work … Daily Work … Purchase Maintenance Enter Misc Debits Purchase Journal Misc Debits Journal Post Purchases …

22 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Heading Heading Ignore Batch Info tab Invc #: Warning - dont for claim Invc Date: / for current date, hyperlink (green) Due Date: / for current date, hyperlink (green) System designed to enter as received with payment schedule in future date (Accounts Payable) Prepd Ck#: IF prepaid …

23 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Heading Heading Address: hyperlink (green) to view full address Extra: Additional info in address, unique check by Extra Chk Acct: Allows for multiple accts If G/L Integrated, all accts just be integrated Form 1099: New of transaction is 1099able Pay to: actually write check to the pay to vendor ^W or click for detail …

24 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Detail Detail Cat defaults to vendor category - REQUIRED Find option G/L Acct defaults to category G/L Acct Find option Amount to be filled in Entry/Edit procedures Description, if blank, defaults to category description, if thats blank to G/L description Finish for totals, Clear to abort Finish without detail will give warning …

25 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Totals Totals Tax, Freight, Misc, Discount, Disc Date Print Check Immediately for check on demand

26 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Heading (Claim) Heading (Claim) On change of name/address between vendor and policy, dialog box is displayed

27 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Heading (Claim) Heading (Claim) Find started for claims search Notice date, will correct on next release

28 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Heading (Claim) Heading (Claim) On change of name/address between vendor and claim, dialog box is displayed

29 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Detail (Claim) Detail (Claim) Heading finished Claim will close ^W or click for detail Claim detail is different than non-claim detail …

30 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Detail (Claim) Detail (Claim) On Item find, policy looked up in history based on claim date of loss, and dialog box is displayed …

31 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Totals (Claim) Totals (Claim) Print Check Immediately for check on demand Check Date Ready to Finish …

32 Accounts Payable Changes Purchase Maintenance Purchase Maintenance Totals (Claim) Totals (Claim) Date hyperlink dialog box …

33 Accounts Payable Changes Enter Misc Debits Enter Misc Debits Misc Debits exists for control purposes It is optional …

34 Accounts Payable Changes Purchases Journal Purchases Journal Purchase entry must be completed to post Sort dropdown Option to print Full Address Pick Trans range Vendor range G/L # range Batch (ignore) # of Copies Printer dropdown …

35 Accounts Payable Changes Purchases Journalbv Purchases Journalbv Sort dropdown Trans No Vendor ID Category G/L No Checking Acct …

36 Accounts Payable Changes Misc Debits Journal Misc Debits Journal Same as Enter Misc Debits, tor control purposes …

37 Accounts Payable Changes Post Purchases Post Purchases Final Purchase Journal will print Pick Batches to Post (ignore) …

38 Accounts Payable Changes Post Purchases Post Purchases Five posting reports print on one page Each report should be balanced to the next …

39 Accounts Payable Changes Inquiry … Inquiry …

40 Accounts Payable Changes Inquiry Inquiry Open Invoice … Open Invoice … Vendor Id Note: When Prepare Checks selects the item, it is removed from this list …

41 Accounts Payable Changes Inquiry Inquiry History … (out of sequence with Open Invoice Inquiry) History … (out of sequence with Open Invoice Inquiry) Vendor Id Display All Invoices Purchases Only Checks Only Pay To Vendor Date From (to limit list) (Detail Level) Line Item Line Item Dtl Invoice Summary Check Summary …

42 Accounts Payable Changes Pay Invoices … Pay Invoices … List Open Invoices Print Cash Flow Print Vendor Analysis Hold/Release Invoices Prepare Checks Print Checks Print Check Register Post Checks …

43 Accounts Payable Changes List Open Invoices List Open Invoices Optional prep for Prepare Checks, Prepaid included Optional prep for Prepare Checks, Prepaid included Due As of Date (hyperlink) Invoice Status selection Pick Vendor range Checking Acct range # of Copies Printer dropdown …

44 Accounts Payable Changes Print Cash Flow Print Cash Flow Used for payment analysis before checks (optional) Used for payment analysis before checks (optional) Print Dropdown Detail Summary Three As of Dates Age Dropdown Invoice Date Due Date Invoice Status selection Checking Account range # of Copies Printer dropdown …

45 Accounts Payable Changes Print Vendor Analysis Print Vendor Analysis Used for Vendor Payment Analysis Used for Vendor Payment Analysis Print Vendor Address check box Print Data From This/Last Month Radio Buttons Vendor Id range # of Copies Printer dropdown …

46 Accounts Payable Changes Hold/Release Invoice Hold/Release Invoice Select a Vendor Function Hold (If disputed?) Release (Ready for payment) Prepay (if paid by hand check) Split (payments between two due dates) …

47 Accounts Payable Changes Prepare Checks Prepare Checks Report should match List Open Invoices Report should match List Open Invoices Pick Invoice Due on or Before Date on Checks Checking Account Pick Vendor Id range # of Copies Printer dropdown …

48 Accounts Payable Changes Print Checks Print Checks Should match Prepare Checks, Prep must be done Should match Prepare Checks, Prep must be done First Check # (remembered) If Restart, Last Good Check # Useful in case of printer jam Keeps from voiding checks that did print ok Alignment Form option if not laser printer Printer dropdown Note: Prepaid check do not print …

49 Accounts Payable Changes Print Check Register Print Check Register Should match Prepare Checks, Print Cks must be done Should match Prepare Checks, Print Cks must be done Sort Dropdown Check Number Vendor Id # of Copies Printer dropdown …

50 Accounts Payable Changes Post Checks Post Checks Should match Prepare Checks, Print Check Register must be done Should match Prepare Checks, Print Check Register must be done Verify work completed G/L Period G/L Post Date Printer dropdown …

51 Accounts Payable Changes Reports Reports Vendor List Category Vendor Due Vendor History Aged Trail Balance Vendor Analysis …

52 Accounts Payable Changes Vendor List Vendor List List/Labels Dropdown Print Telephone Number checkbox Print Vendor Id checkbox All/1099 radio button Label Info Pick Vendor Id range Alignment Form checkbox # of Copies Printer dropdown …

53 Accounts Payable Changes Category Category Sort Category/GL Account dropdown Print Data From: This/Last Month radio button Pick Category range G/L # range # of Copies Printer dropdown …

54 Accounts Payable Changes Vendor Due Vendor Due Balance As of Print Full Address checkbox Pick Vendor Id range # of Copies Printer dropdown …

55 Accounts Payable Changes Vendor History Vendor History (Periodic Check Register) (Periodic Check Register) Sort 1 & 2 dropdown Vendor Id Category Check # Date Month GL Period / Acct GL Acct Total 1 & 2 checkbox …

56 Accounts Payable Changes Vendor History Vendor History Select dropdown Purchases Checks All Print Detail Summary Pay to Vendor Only Vendor Name/Address …

57 Accounts Payable Changes Vendor History Vendor History Pick Detail ranges # of Copies Printer dropdown …

58 Accounts Payable Changes Aged Trial Balance Aged Trial Balance Aging Date Select dropdown All Over 120 Over 90 Over 60 Over 30 …

59 Accounts Payable Changes Aged Trial Balance Aged Trial Balance Print dropdown Detail Summary Totals Only Option dropdown All Open Invoices Held Invoices …

60 Accounts Payable Changes Aged Trial Balance Aged Trial Balance Print Name and Address checkbox Exclude Zero Balance checkbox Pick Vendor Id range Balance range Age From Invoice/Due Date radio button # of Copies Printer dropdown …

61 Accounts Payable Changes Vendor Analysis Vendor Analysis See previous slides See previous slides

62 Accounts Payable Changes File Maintenance File Maintenance Vendor Category Periodic Month/Year End Check Reconciliation Aged Trail Balance Print 1099s …

63 Accounts Payable Changes Vendor Vendor See previous General Info slides See previous General Info slides Note: Category / Desc Should be updated …

64 Accounts Payable Changes Category Category Designed to speed up entry by vendor default Designed to speed up entry by vendor default Needs to be created to link category and G/L # …

65 Accounts Payable Changes Month/Year End Month/Year End Backup from Master Completed checkbox Select Month End Year End Date GL Pd dropdown (defaults Purchase Maintenance) # of Copies Printer dropdown …

66 Accounts Payable Changes Check Reconciliation (Note: GL has Bank, most covered here, pay attention!) Check Reconciliation (Note: GL has Bank, most covered here, pay attention!) Heading Heading Checking Acct dropdown Reconcile Date (for subsequent balancing) Source dropdown Select Un-reconciled Reconciled All Date Thru (to restrict displayed items) …

67 Accounts Payable Changes Check Reconciliation Check Reconciliation Detail Detail Checkbox to reconcile Check # Check Date Id Name Comment Void checkbox Buttons (for convenience with volume) Chk All Uncheck …

68 Accounts Payable Changes Check Reconciliation Check Reconciliation Detail Detail Checks Un-reconciled total Reconciled total Note: These numbers may be subtracted from the bank statement balance to reconcile that balance …

69 Accounts Payable Changes Aged Trial Balance Aged Trial Balance See previous Reports slides See previous Reports slides

70 Accounts Payable Changes Print 1099s Print 1099s Select 2UP 1099 Form 1096 Form Alignment Form checkbox # of Copies Printer dropdown …

71 Accounts Payable Changes Questions? Questions?

72 General Ledger Changes Daily Daily Journal Maintenance Generate Recurring Entries G/L Journal G/L and Activity Post to Master …

73 General Ledger Changes Journal Maintenance Journal Maintenance Header Header G/L Pd Jan - Cls Ref # (to filter list) Source Code dropdown Manual Entry (typical) Receipts Disbursements Other Entries All …

74 General Ledger Changes Journal Maintenance Journal Maintenance Header Header Select Both Unposted Only Posted Only Difference (hyperlink) Debits Amt Credits Amt Difference Amt Qty does not apply …

75 General Ledger Changes Journal Maintenance Journal Maintenance Detail (button or ^W) – new entries from top of list Detail (button or ^W) – new entries from top of list Account Description Debit Amount Credit Date P(eriod) Ref # S(ource) Mast(er) post checkbox Corp(orate) post checkbox Seq No …

76 General Ledger Changes Generate Recurring Entries Generate Recurring Entries Run Code G/L Period Jan – Cls # of Copies Printer dropdown …

77 General Ledger Changes G/L Journal G/L Journal Select Unposted Only Posted Only Both Year Pick G/L # range Source Code range Entry # range G/L Period range …

78 General Ledger Changes G/L Journal G/L Journal Report Heading (will default) # of Copies Printer dropdown …

79 General Ledger Changes G/L and Activity G/L and Activity Select Unposted Only Posted Only Both Year Print Non-Activity checkbox Pick G/L # range Source Code range Entry # range G/L Period range …

80 General Ledger Changes G/L and Activity G/L and Activity Report Heading (will default) # of Copies Printer dropdown …

81 General Ledger Changes Post to Master Post to Master Period Jan – Cls Fiscal Year Pick Entry # range # of Copies Printer dropdown …

82 General Ledger Changes Account Inquiry … Account Inquiry …

83 General Ledger Changes Inquiry - Activity Inquiry - Activity Heading Heading Year dropdown G/L # Desc (reference) Begin Bal (reference) End Bal (reference) G/L Period range Select dropdown Unposted Only Posted Only Both …

84 General Ledger Changes Inquiry - Activity Inquiry - Activity Detail Detail Date Description Ref # S(ource) P(eriod) Debit Credit Run Bal Mast(er) post checkbox Corp(orate) post checkbox …

85 General Ledger Changes Inquiry - Journal Inquiry - Journal Heading Heading Select dropdown Unposted Only Posted Only Both Year dropdown Diff (hyperlink) Pick G/L # range Source Code range Entry # range G/L Period range …

86 General Ledger Changes Inquiry - Journal Inquiry - Journal Detail Detail Seq # Account Description Debit Credit Date P(eriod) Ref # S(ource) Mast(er) post checkbox Corp(orate) post checkbox …

87 General Ledger Changes Reports Reports G/L Journal G/L and Activity Trial Balance Financial Statements Chart of Accounts Recurring Entries Report Control …

88 General Ledger Changes G/L Journal G/L Journal See previous Daily slides See previous Daily slides

89 General Ledger Changes G/L and Activity G/L and Activity See previous Daily slides See previous Daily slides

90 General Ledger Changes Trial Balance Trial Balance Curr/Ytd Amt Year dropdown Pick G/L # range G/L Period range Beg - Cls Report Headings (will default) # of Copies Printer dropdown …

91 General Ledger Changes Financial Statements Financial Statements Select Income Statement Balance Sheet Item Set Column 1 & 2 Current Amt Historical Amt Budget Amt Wide (14x11 Paper) …

92 General Ledger Changes Financial Statements Financial Statements Pick G/L Period range Curr Year range Hist Year range Report Heading (will default) # of Copies Printer dropdown …

93 General Ledger Changes Chart of Accounts Chart of Accounts Year dropdown Acct Type dropdown All Debit Credit Print Closing Accounts checkbox Pick G/L # range Report Heading (will default) # of Copies Printer dropdown …

94 General Ledger Changes Recurring Entries Recurring Entries Pick G/L # range Run Code range Report Heading (will default) # of Copies Printer dropdown …

95 General Ledger Changes Report Control Report Control Pick Item Set range # of Copies Printer dropdown …

96 General Ledger Changes File Maintenance File Maintenance Company Company G/L Accounts Recurring Entries Report Control …

97 General Ledger Changes G/L Accounts G/L Accounts General Amt General Amt G/L # Year (Multi-year, separate screens) Desc Account Type (more descriptive) Close to Acct / Step Current / Last Yr Amount Begin - End …

98 General Ledger Changes G/L Accounts G/L Accounts Budget Amt Budget Amt G/L # Year (Multi-year, separate screens) Desc Close to Acct / Step Account Type (more descriptive) Current Budget / Last Yr Amount / Last Yr Budget Begin - End …

99 General Ledger Changes Recurring Entries Recurring Entries Reference Description G/L Number R(un)C(ode) Debit Amt Credit Amt …

100 General Ledger Changes Report Control Report Control Selection Screen Selection Screen Select Item Set Maintenance Delete an Item Set Copy an Item Set Item Set Id …

101 General Ledger Changes Report Control Report Control Selection Screen Selection Screen Sequence Function Print Detail, Summary, Memory #, Description Calculate Detail, Summary, Memory # Underscore Single, Double …

102 General Ledger Changes Report Control Report Control Selection Screen Selection Screen Mem(ory) G/L # From G/L # Thru Description 1, 2, … Ex(tra Lines)…

103 General Ledger Changes Bank Reconciliation Bank Reconciliation (as opposed to Check Reconciliation) (as opposed to Check Reconciliation) Maintenance Report Checks Cleared …

104 General Ledger Changes Bank Reconciliation Bank Reconciliation (as opposed to Check Reconciliation) (as opposed to Check Reconciliation) Maintenance Report Checks Cleared …

105 General Ledger Changes Bank Reconciliation Bank Reconciliation Differences from Check Reconciliation Differences from Check Reconciliation Add button Adds here and JE Deposits Unreconciled Reconciled Bank Stmt Balance …

106 General Ledger Changes Bank Reconciliation Bank Reconciliation Adjustments (via Add button) Adjustments (via Add button) Period Date G/L # Desc Ref # Amount Debit Credit …

107 General Ledger Changes Report Report Sort Checking Acct Check Number Select Unreconciled Reconciled All Reconcile Date Purge Checks? checkbox Reconciled Before…

108 General Ledger Changes Report Report Pick Account range Check Date range # of Copies Printer dropdown …

109 General Ledger Changes Report Report

110 General Ledger Changes Checks Cleared Checks Cleared Import cleared checks from bank file Import cleared checks from bank file Reconcile Date File Path # of Copies Printer dropdown …

111 General Ledger Changes Year End Year End Save Historical Data Print Chart of Accounts Close by Step Post to Master Print Trial Balance Month/Year End Maintenance …

112 General Ledger Changes Save Historical Data Save Historical Data # of Copies Printer dropdown …

113 General Ledger Changes Close by Step Close by Step Closing Step Number 0 is typical Printer dropdown …

114 General Ledger Changes Print Chart of Accounts Print Chart of Accounts See previous slides See previous slides

115 General Ledger Changes Post to Master Post to Master See previous slides See previous slides

116 General Ledger Changes Print Trail Balance Print Trail Balance See previous slides See previous slides

117 General Ledger Changes Month/Year End Month/Year End Process, Fiscal Year End Year, Current Fiscal Year Pick G/L Period range, Jan-Cls Entry # range Delete Unposted Only Posted Only Both # of Copies Printer dropdown …

118 General Ledger Changes Questions? Questions?

119 Payroll Complete mature system Complete mature system Less expensive the cheaper initial cost systems Less expensive the cheaper initial cost systems Beyond the scope of this venue … Beyond the scope of this venue …

120 MIPS Changes Utility Menu Utility Menu Moved to under Maintenance … Moved to under Maintenance …

121 MIPS Changes Utilities Utilities Just system/setup functions … Just system/setup functions …

122 MIPS Changes Balance Due Report Balance Due Report Balance Due is more precise, and will list what makes up balance due Unbilled was obsoleted by Prepaid / Deferred Report Can be sent to W/P file Shows 30, 60, 90 …

123 MIPS Changes Prepaid / Deferred Report Prepaid / Deferred Report Prepaid: payment before policy term Reduction in Deferred: payment before installment, reduces deferred Deferred: Installments not billed by As Of date Still point in time based on payments received Can be sent to WP file …

124 MIPS Changes Unearned Premium Report Unearned Premium Report Biggest change is that it will look up policy in history (if available), somewhat rerunable In-force coverage added Can be sent to WP file …

125 MIPS Changes Auto Dec to agency / mortgagee Auto Dec to agency / mortgagee Claims looks up policy based on date of loss Claims looks up policy based on date of loss Billing fine tuned for ACH/CC processing … Billing fine tuned for ACH/CC processing …

126 MIPS Changes Questions? Questions?


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