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SAP MM DemoNawin's Training Acadamy 1. Introduction SAP R/3 – MM Mr. RG Nawin Krishna, Bsc(cs);Msc(psychology);MBA(HR);SAP(HCM/HR), - Nawin’s Training.

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Presentation on theme: "SAP MM DemoNawin's Training Acadamy 1. Introduction SAP R/3 – MM Mr. RG Nawin Krishna, Bsc(cs);Msc(psychology);MBA(HR);SAP(HCM/HR), - Nawin’s Training."— Presentation transcript:

1 SAP MM DemoNawin's Training Acadamy 1

2 Introduction SAP R/3 – MM Mr. RG Nawin Krishna, Bsc(cs);Msc(psychology);MBA(HR);SAP(HCM/HR), - Nawin’s Training Academy SAP MM DemoNawin's Training Acadamy 2

3 ERP-Software: SAP R/3 SAP MM DemoNawin's Training Acadamy 3 Sales and Distribution Material Management Controlling Financial Accounting

4 Components of Materials Management SAP MM DemoNawin's Training Acadamy 4 Materials Management (MM) Logistics Invoice Verification Material Master Physical Inventory Valuation MRP Service Entry Sheet Service Master Product Catalog Purchasing Inventory Mgmt. Foreign Trade/ Customs

5 Organizational Data A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions Are static data and are rarely changed The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured SAP MM DemoNawin's Training Acadamy 5

6 Organizational Structures SAP MM DemoNawin's Training Acadamy 6

7 Organizational Structures Client Company Plant Valuation Area Storage Locations Purchasing Organizations Purchasing Groups SAP MM DemoNawin's Training Acadamy 7

8 Organizational Structures: Client The client is a unit within an SAP R/3 system that is self-contained both in legal and organizational terms and in terms of data, with separate master records and an independent set of tables. From a business viewpoint, the client represents a corporate group, for example. Client: 3 numerical digits SAP MM DemoNawin's Training Acadamy 8

9 Organizational Structures: Company The company is the smallest organizational unit of external accounting for which a complete, self-contained bookkeeping system can be replicated. A company code represents an independent unit producing its own balance sheet, for example, a company within a corporate group (client). Company code = 4 characters SAP MM DemoNawin's Training Acadamy 9

10 Organizational Structures: Plant Lowest valuation area Organizational level where Material Requirements (MRP) runs Generally used to describe a production site, a distribution center or centralized warehouse May be a physical or logical unit SAP MM DemoNawin's Training Acadamy 10

11 Organizational Structures: Valuation Area The valuation area determines at which level a material is valuated (inventory value is established) SAP R/3 allows valuation at the company code or plant level, but recommends valuation area be set at the plant level. Means each plant can have its own material prices and account determination SAP MM DemoNawin's Training Acadamy 11

12 Organizational Structures: Storage Location Subdivision of a plant Where materials are managed (inventory management) – Raw Materials – Maintenance, Repair, and Other (MRO) – Finished Product May be a physical or logical unit SAP MM DemoNawin's Training Acadamy 12

13 Organizational Structures: Purchasing Organizations An organizational unit responsible for procuring materials or services for one or more plants and for negotiating general conditions of purchase with vendors. The purchasing organization assumes legal responsibility for all external purchase transactions. SAP MM DemoNawin's Training Acadamy 13

14 Purchasing organization SAP MM DemoNawin's Training Acadamy 14 purchasing group MG 0, 3 purchasing organization purchasing group MG 1, 4 purchasing group MG 2, 5 purchasing group MG 7, 8, 9 plant purchasing group MG 6 material group

15 Organizational Structures: Purchasing Organization Groups SAP MM DemoNawin's Training Acadamy 15 The purchasing organization is further subdivided into purchasing groups (buyer groups), which are responsible for day-to-day buying activities. A purchasing group can also act for several purchasing organizations. A purchasing group can be defined by line products (Frame, Engine, Tires…)

16 Inventory Management with a Warehouse Management System SAP MM DemoNawin's Training Acadamy 16 client 0001 plant storage location 001 warehouse number 001 storage type storage bin MM WM company code 0001 – ABC inc – Jones inc – Model Ltd. purchasing organization distrib.- center factory (physical stock)

17 The Module MM – Main Functions SAP MM DemoNawin's Training Acadamy 17

18 MM – interdependencies to other modules SAP MM DemoNawin's Training Acadamy 18 MM material master purchasing requirements plan. inventory mgmt. invoice verification MM material master purchasing requirements plan. inventory mgmt. invoice verification SD sales and distrib. SD sales and distrib. PM plant maintenance PM plant maintenance QM quality management QM quality management PP production planning PP production planning Logistik FI financial acc. FI financial acc. CO controlling CO controlling AM fixed assets mgmt. AM fixed assets mgmt.

19 Basic Data Master records - include information about 1.vendors 2.material and services to be procured 3.the relation between 1. and 2. (purchasing info record) e.g. prices / terms and conditions bills of material for – production planning – purchasing – sales and distribution – withdrawal of Material SAP MM DemoNawin's Training Acadamy 19

20 invoice entry invoice verification payment handling invoice entry invoice verification payment handling request for quotation quotation processing purch. order handling request for quotation quotation processing purch. order handling Structure of the Vendor Master Record SAP MM DemoNawin's Training Acadamy 20  General data name address control data  General data name address control data  accounting data bank account acc. maintenance payment  accounting data bank account acc. maintenance payment  purchasing terms and cond. partner functions currency  purchasing terms and cond. partner functions currency utilization for each purchasing organization client wide or for each company code client wide or for each company code client wide area of validity sections

21 Create a Vendor SAP MM DemoNawin's Training Acadamy 21 Creating Your Own Vendor Master Record Usage We recommend that you create your own vendor master record for this scenario. If, however, you prefer to use the reference vendor instead, it could be that the order currency has already been changed and this IDES scenario may no longer work. You create a German vendor in company code 1000, IDES AG Germany, to create purchase orders and invoices denominated in euros.

22 Create a Vendor SAP MM DemoNawin's Training Acadamy 22 Menu Path Logistics  Materials Management  Purchasing  Master Data  Vendor  Central  Create Transaction CodeXK01 Procedure 1.Call up the transaction as follows:

23 Create a vendor SAP MM DemoNawin's Training Acadamy 23 FieldData Vendor Your own vendor (choose a number between 1000 and 1999) Company code1000 Purch. organization1000 Account groupLIEF Reference vendor1080 Reference company code1000 Reference purchasing organization On the Create Vendor: Initial Screen, enter the following data:

24 Create a Vendor SAP MM DemoNawin's Training Acadamy 24 On the Create Vendor: Address screen, enter the following data: FieldData DescriptionAny Search termAny, for example "euro" Street/House numberAny Postal code/City5-figure, numerical (any) CountryDE LanguageDE

25 1.Choose until you reach the Create Vendor: Accounting and make sure that appears in the Reconciliation Account field. 2.Choose until the Create Vendor: Purchasing Data screen appears. 3.On the Create Vendor: Purchasing Data screen, check that the order currency is EUR. 4.Choose until the Create Vendor: Partner Functions screen appears. 5.Choose until the Create Vendor: Partner Functions screen appears. 6.Choose until the Create Vendor: Partner Functions screen appears. Create a Vendor SAP MM DemoNawin's Training Acadamy 25

26 Create a Vendor SAP MM DemoNawin's Training Acadamy 26

27 Create a Vendor SAP MM DemoNawin's Training Acadamy 27

28 Create a Vendor SAP MM DemoNawin's Training Acadamy 28

29 Views on the Material Master Record SAP MM DemoNawin's Training Acadamy 29 each view is maintained by a certain user department of the firm  accounting: valuation- und calculation-specific information  requirements planning: information about material requirements planning (e. g. reorder point)  purchasing: e. g. responsible purchasing group, order unit  engineering: technical information  storage: information about warehousing, material movements,...  forecast: i nformation about the forecasting of the material requirements  S & D: informationen about sales orders and price determination

30 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 30

31 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 31 Select the views: Basic data 1, Purchasing, Purchase Order text, Gl. Plant Data/Storage 1, Accounting 1

32 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 32

33 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 33

34 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 34

35 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 35

36 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 36

37 Demo: Create Material Master SAP MM DemoNawin's Training Acadamy 37 SAVE

38 purchasing info record SAP MM DemoNawin's Training Acadamy 38 info record prices terms & cond. PO statistics tolerance levels date prices terms & cond. PO statistics tolerance levels date quotation order outline agreement

39 outline agreem. PO Purchasing Process SAP MM DemoNawin's Training Acadamy 39 MM XXX XX determination: requirements XXX XX determination: source of supply vendor 1 vendor 2 vendor selection vendor PO purchase order processing PO monitoring goods received & inventory mgmt. POinvoice ?=?= invoice verification ?

40 Create Purchase Order (PO) SAP MM DemoNawin's Training Acadamy 40 1 vendor known purch. order vendor 2 2 vendor not known terms & cond. outline agrement source list vendor info record 3 assigned purchase requisition exists (from user department) purch. req. vendor 2 purch. order

41 Purchasing Process Create a requisition First release of requisition Create RFQ (Request for Quotation) with reference to requisition Create PO (Purchase Order) with reference to RFQ Department receives material ordered (GR) Department pays invoice (MIRO). SAP MM DemoNawin's Training Acadamy 41

42 Purchase Requisition SAP MM DemoNawin's Training Acadamy 42 Document generated by a user department or storeroom-personnel to notify the purchasing department of items it needs to order, their quantity, and the timeframe. It may also contain the authorization to proceed with the purchase. Also called purchase request or requisition.

43 Request for Quotation SAP MM DemoNawin's Training Acadamy 43 Is a standard business process whose purpose is to invite suppliers into a bidding process to bid on specific products or services. RFQ generally means the same thing as IFB (Invitation For Bid)

44 Purchase Order SAP MM DemoNawin's Training Acadamy 44 Buyer-generated document that authorizes a purchase transaction. It sets forth the descriptions, quantities, prices, discounts, payment terms, date of performance or shipment, other associated terms and conditions, and identifies a specific seller.

45 Create Purchase Requisition SAP MM DemoNawin's Training Acadamy 45

46 Create Purchase Requisition SAP MM DemoNawin's Training Acadamy 46

47 Create Purchase Requisition SAP MM DemoNawin's Training Acadamy 47 In the item, enter your material, Plant= 1000, QT = 100

48 Create Purchase Requisition SAP MM DemoNawin's Training Acadamy 48 Save your Purchase requisition Take note of Purchase requisition number

49 Demo: Create Purchase Order SAP MM DemoNawin's Training Acadamy 49

50 Demo: Create Purchase Order SAP MM DemoNawin's Training Acadamy 50 Open document overview: Click on document overview button Choose “Selection variant list” icon Then select “My purchase requisition”, you will get your purchase requisition listed Click on “adopt” icon, your purchase requisition will be copied to the purchase order (or you can drag and drop it into the shopping cart)

51 Demo: Create Purchase Order SAP MM DemoNawin's Training Acadamy 51

52 Demo: Create Purchase Order SAP MM DemoNawin's Training Acadamy 52 Enter your vendor, and price 30 euro and save

53 Posting an Order Entry (Goods Receipt) SAP MM DemoNawin's Training Acadamy 53 MM Logistics purchasing req. planning inventory controlling invoice verification goods receipt inventory mgmt. goods issue. transfer posting SD sales and distrib. SD sales and distrib. PM plant maintenance PM plant maintenance QM quality management QM quality management PP production planning PP production planning FI financial acc. FI financial acc. CO controlling CO controlling AM fixed assets mgmt. AM fixed assets mgmt.

54 Goods Receipt: Transfer posting SAP MM DemoNawin's Training Acadamy 54 Unrestricted stock: You can consume the material stock in unrestricted use. Quality inspection: Area controlled by QM to inspect the quality of material. Blocked stock: is a holding area for materials that have not been posted to a company’s warehouse stock.

55 Demo: Posting Order Entry (Goods Received) SAP MM DemoNawin's Training Acadamy Use T_code : MIGO 2. Select Goods Receipt 3. Select Purchase Order 4. Enter PO number for goods to be received. 5. Hit "Enter"

56 Demo: Posting Order Entry (Goods Received) SAP MM DemoNawin's Training Acadamy Enter Document date & posting date 7. Enter Header text (comment) if necessary. 8. Close detail data.

57 Demo: Posting Order Entry (Goods Received) SAP MM DemoNawin's Training Acadamy Notice that movement data is "101" 10. If you only received first item, then Check the "OK" box for first line item.therefore, the second item need not be processed

58 Demo: Posting Order Entry (Goods Received) SAP MM DemoNawin's Training Acadamy If you only received 3 pcs out of 10 pcs of item one & 2 pcs out of 10 pcs of item two, then Check the "OK" box for both line item 12. Input actual quantity (3 & 2 pcs ). 13. Hit "Enter"

59 Demo: Posting Order Entry (Goods Received) SAP MM DemoNawin's Training Acadamy Click "Check" button to find out if there is any error. 15. Check the "status" column.. Green means OK. Yellow means Warning. Red means error

60 Invoice Verification SAP MM DemoNawin's Training Acadamy 60 input information input information invoice verification output information output information orders actions: enter invoice verify invoice post invoice update relevant data (re-edit invoice) goods receipt master data: material vendors accounts terms & cond. financial accounting asset management cost accounting

61 Invoice Verification SAP MM DemoNawin's Training Acadamy 61 When you post an invoice, an accounting document is created: Update Vendor account Update the account GR/IR (Goods Receipt/Invoice Receive) Update master data: moving average price, value Update purchase order history

62 Create Invoice SAP MM DemoNawin's Training Acadamy 62  Create Invoice using Tcode MIRO Enter the Purchase order no. and click on Enter, to display the material details. Enter the Required details in all Tabs

63 Create Invoice (contd..) SAP MM DemoNawin's Training Acadamy 63 Click the check box, to calculate the Tax

64 Create Invoice (contd..) SAP MM DemoNawin's Training Acadamy 64 Enter the Amount and click on save

65 Create Invoice (contd..) SAP MM DemoNawin's Training Acadamy 65 Invoice is created

66 Demo: Invoice Verification SAP MM DemoNawin's Training Acadamy 66  Using the tcode: MIRO"

67 Demo: Invoice Verification SAP MM DemoNawin's Training Acadamy 67

68 Demo: Invoice Verification SAP MM DemoNawin's Training Acadamy 68 net amount for positions

69 SAP MM DemoNawin's Training Acadamy 69


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