Presentation on theme: "Resume Writing Training March 3, 2010"— Presentation transcript:
1Resume Writing Training March 3, 2010 4/6/2017Resume Writing Training March 3, 2010
2Gain a thorough understanding of what recruiters look for in a resume 4/6/2017Program ObjectivesRESUME WRITINGGain a thorough understanding of what recruiters look for in a resumeUnderstand the basic sections of a resume and how they should represent youLearn how to create a well-written resume that showcases your strengths, skills and experience
3Why Fret Over Your Resume? 4/6/2017Why Fret Over Your Resume?Recruiters use your resume for two reasons:SCREEN OUT candidatesIdentify the BEST MATCHED candidatesSome Helpful Statistics80% of candidates are screened out at the resume review stageRecruiters spend less than 20 seconds reviewing a resume85% of professionals who review resumes glance at the current job title firstRecruiters use the initial resume review to SCREEN candidates OUT of the process and find the best candidatesIt is critical to distinguish yourself from other candidates immediatelyRecruiters will typically spend under a minute glancing your resume for:Right type and amount of work experienceProper educational, certification or licensing requirementsCorrect technical background and skillsCurrent location of candidate (for relocation purposes)In addition, recruiters will consider the resume presentation as an indication of the candidate’s writing skills, attention to detail and professionalism
4Resume’s Ultimate Objective 4/6/2017Resume’s Ultimate ObjectiveTo win the interview!By …Presenting a powerful overview of your experience“Selling” your qualificationsDemonstrating your writing abilities and professional depthShowing that you take action to stay current within your profession and industryUltimately, your resume is your vehicle to the interview. In order to get the interview, you need to have the proper resume.
5Resume “Building Blocks” 4/6/2017Resume “Building Blocks”HeadingObjective Statement or Professional SummaryEmployment HistoryEducationProfessional Development and TrainingOther Sections may include: Skills, Professional Affiliations, Publications/Presentations, Relevant Activities and InterestsResumes are made up of the same basic components. These are:HeadingObjective or Professional SummaryEmployment HistoryEducationProfessional Development and TrainingOther sections are personal preferences: skills, professional affiliations, publications, relevant activities and interests
7Heading Name Mailing Address 4/6/2017HeadingNameMailing AddressIf you have a temporary living situation, you may want to consider including both your temporary and your permanent addressTelephone Number(s)Make sure those are numbers you check regularly and that the message you record for your voic is professionalAddressAgain, make sure that the address you provide is professional and one that you check regularlyThe heading is an important detail on a resumeYour current address should be the address of where a potential offer letter can be sent – you don’t want a recruiter to have to track you down to get this informationtelephone numbers should be labeled (cell, work, home)Although this is the most straight-forward part of a resume, you will be surprised at the poor judgment people exercise when compiling this basic information – particularly when it comes to addresses and voic messages associated with the phone numbers they provide!
8Heading Format Examples 4/6/2017Heading Format ExamplesYour Name Street AddressCity, State, Zip Phone Number(s)Your NameStreet AddressCity, State, ZipPhone Number(s)Here are some examples of headings…formatting is a personal preference. Just make sure that the heading is clear and has all of the necessary information needed.Your NamePhone Number(s)Address till <applicable date>: Permanent Address:Street Address Street AddressCity, State, Zip City, State, Zip
104/6/2017Objective StatementYour current employment goal – focusing on the short termSharpens the focus for the reader and sets the toneConvincing, direct statement of how you can benefit your future employerDefines: specific position/industry you are seeking, specific skills/qualifications you posses that are relevant to the positionRecommended in the cases of: career change, specific requirements or limitations or less than three years of professional experienceIf you are making a career change, have specific requirements or limitations or less than 3 years of professional experience, an objective statement is recommendedIt gives the reader a clear understanding of what you are looking for in your job search
11Objective Statement Examples 4/6/2017Objective Statement ExamplesCompany changeHighly experienced sales professional with comprehensive strategic planning and execution skills, and $8 million in new client revenue added in 2 years, seeking a field sales position in the OTC industry to add similar or greater value.Career changeAccomplished manufacturing supervisor seeking to leverage background in people management, customer orientation, productivity and quality management in an entry-level customer service position.Career advancementIT Professional with eight years of project coordination, programming and lead rollout execution seeking management opportunity and team-building potential within a corporation or small business requiring in-house technical facilitation.
12The Professional Summary 4/6/2017The Professional Summary
134/6/2017Professional SummaryStates the specific position desired and why you are qualified for that positionHighlights specific expertise and how they can benefit the future employer3 or 4 sentences that reflect: a clear summary of your skills, experience and accomplishments, description of qualifications using industry specific keywords, proof of your ability to deliver what the future employer needsRecommended in the cases of: seasoned professionals (5+ years of experience) and candidates with noteworthy accomplishmentsIf you have been in the workforce for more than 5 years and have noteworthy accomplishments that you would like to highlight up front, a professional summary is recommended. This is the key to lure the reader in.
14Professional Summary Examples 4/6/2017Professional Summary ExamplesBilingual Operations Manager with 15 years experience, an MBA and expertise in warehousing, purchasing, facilities planning, staff management and cost control. Proven ability to provide the highest level of corporate services while consistently reducing expenditures by establishing competitive bidding processes leading to overhead costs reductions of 25% to 40%.You will notice that these professional summaries highlight noteworthy accomplishments: bilingual, # of years of management experience, MBA, published author. The recruiter will figure all of these things out when they read the rest of the resume, but by showcasing key accomplishments right up front, it will entice the recruiter to continue reading more.Results-oriented software developer and consulting project manager with six years experience at Big 4 firm. Experienced OO developer with particular expertise in Java and Extreme Programming (XP). Innovative problem solver, able to see the business and technical sides of a problem. Proven leadership, negotiation and problem resolution skills. Published author and frequent conference speaker at industry conferences.
15Objective Statement Professional Summary 4/6/2017Objective Statement Professional SummaryShould I use one, both or none?Use one but not bothWhich one you use greatly depends on:Where you are at in your career progression (e.g., entry-level or experienced)What are the objectives you want to accomplish in your next move (e.g., advance in your current field, make a career change)Whichever you do not use, you can incorporate that information on your cover letter; e.g.,If you do not include a professional summary on your resume, you can discuss your accomplishments and personal characteristics that uniquely qualify you for the position you are applying for on your cover letterSo, which one should you use? Use one, not bothThe mainstream recommendation is to use either the Objective Statement or the Professional Summary, depending on your specific circumstances in your career.The Objective Statement or Professional Summary helps describe the value you can bring to a would-be employer through your skills and experience. It’s much easier for a hiring manager to find that value in a short paragraph than to try piecing it together from a lengthy history of professional experience and education.
17Employment History What it is A list of: 4/6/2017Employment HistoryWhat it isA list of:positions you have held and/or currently holdthe companies within which you held those positions and the locationyour tenure in each of those positionsyour roles, responsibilities and accomplishments while in each of those positionsWhat it doesOutlines what positions you held, what skills you used and gained in those positions and your achievements in each of those positionsProvides evidence that you actually did what you said you did in your professional summaryFormatThe format of how you present your work history can vary so try different styles to see which works best for clarity and ease of presentationYour Work History is the most important section of your resume, yet it's the one area where people make the most mistakes!This section is simply a timeline of what you have done in the past and what you are currently doingMost resumes leave a lot of information out of this section - some people use the Job Description as a basis for describing a position. It is important that you do NOT do this, as roles evolve over time, and it is a sad fact that Job Descriptions are not regularly updated, so often the official "description" actually bears very little resemblance to what the tasks actually are.
18Tips … to keep in mind while listing companies, positions & dates 4/6/2017Tips …to keep in mind while listing companies, positions & datesCompanies You Worked ForFor smaller or less well-known companies or to provide some context to your experience, you may wish to include an “employer summary statement” (i.e., a short sentence about the employing company)If you left a company because they went out of business or your department was downsized, etc. reflect this on your resumePositions HeldStart with your most recent position and work your way back in chronological orderInclude functional, common job titles – your position needs to be understood by the outside worldDates of EmploymentWhen recording dates, employers prefer to see month and yearA couple of helpful hints when writing out your employment history are:When listing a company name, include an employer summary statement if you think the reader is unlikely to know the employer. For example, listing a company simply as “ABC Services, Mapleville, GA” gives the reader some information. Adding an employer summary statement such as “a 300+ person mortgage services company, providing access to the financial markets for clients ” gives the reader a context for your experiences, and they can better see how your experiences relate to their needs.the key is to include only the most important two or three aspects of the employer, such as their size, industry or locations.
19Tips … to keep in mind while writing your position descriptions 4/6/2017Tips …to keep in mind while writing your position descriptionsDo not write them to read like job descriptionsKeep it simple but remember that you are not there to answer any questionsUse paragraph form and provide a high-level overview of responsibilities held while in the roleWrite in past tense for previous positions and in present tense for current positionKeep in mind when writing position descriptions that employers are more interested in true responsibilities and achievements than in job titles or job descriptions
20Tips … to keep in mind while writing your accomplishments 4/6/2017Tips …to keep in mind while writing your accomplishmentsThis is the place to brag! Consider the smartest way to show how well you did something and what you contributed to the companyUse the SAR (Situation – Action – Result) approach in describing accomplishmentsStart with an action word and end with a resultUse quantifiable data when possible - #s and %s will help you draw well-deserved attention to your accomplishmentsHighlight any technologies that you have used and the scope of your experience with themIf you were in charge of a special project, describe the project and what the outcome of the project wasWhen you list your accomplishments, answer the question: So What?Most people find the accomplishment statements to be the hardest part of the work history section to complete. For each position you’ve held, you need to have a number of accomplishment statements that show the both the skill and the level of ability.It is surprising how quickly some people can forget what they have achieved or play down their role in successes.Two golden rules about resume accomplishments:Resumes exist to advertise what you have accomplishedEverybody has accomplishments, some are just better at hiding them than others.Nothing is more impressive in a resume than explaining specifically how you increased revenues and profits, improved product or service quality, or increased operating efficiencies or reduced costs.A good resume predicts how you might perform in that desired future job. It will also be a major focus of your job interviews, so spend time perfecting this part of your resume.
21Employment History Example 4/6/2017Employment History ExampleExecutive Assistant Apr – Oct. 2008Managed all administrative tasks, including scheduling meetings, conference calls and arranging travel for the VP of Sales and 30+ field sales representatives. Assisted in the development of sales reports and presentations. Handled incoming communications and responded to requests for information with discretion.AccomplishmentsDeveloped an innovative records management system to process travel-related accounting documentation which resulted in expediting reimbursements by 5 business daysManaged and maintained files and filing system; designed and reorganized filing system allowing sales reps to locate files without assistance and significantly reduced number of lost and misplaced filesAnswered more than 200 telephone calls per day for eight sales reps using the Acme 5000 Deluxe Telephone SystemTyped 90 wpm without errors; helped others complete typing assignments, and substituted for office staff on vacation or maternity leaveDon’t forget: Double check the tense that you use for each section – if the position was in the past, don’t forget to use past tense…stay consistent!
23Education What it is A list of educational credentials 4/6/2017EducationWhat it isA list of educational credentialsWhat it includesInstitutions attended and locationsDegrees and dates awardedMajor and concentrationAny awards or scholastic achievements/honorsFormatListed in reverse chronological orderListed as one of the last sections of your resumeFormat: reverse chronological order showing completed degrees firstTo be impressive, list grade point averages of 3.5 or better and highlight any courses of study engaged in currently as they relate directly to the position you seek.the education section should always be one of the last sections listed, after all, you’re a professional now, not a student anymore
25Additional Sections Professional Development & Training 4/6/2017Additional SectionsProfessional Development & TrainingA list of any programs/training you have completed (other than formal education)Includes course/training title, who conducted it and course content and date(s)SkillsA list of:Computer languages and software applications/programsLanguages (other than English) and level of fluencyLaboratory and research skills, analytical skills and/or management skills not mentioned elsewhereProfessional AffiliationsList of professional associations, committees and community involvement, especially if relevant to the target position and key work issuesHighlight any leadership roles or positions heldThe additional sections are optional, depending on your background and experience
26Additional Sections (cont.) 4/6/2017Additional Sections (cont.)Publications/PresentationsHighlights your published work and/or major presentations (if you have a lot of credits, summarize your work)Include stellar critiques or comments, if applicableActivities and InterestsOnly include this section if your activities/interests are directly relevant to your career interests and the target position
27Formatting How your resume looks is as important as what it contains! 4/6/2017FormattingHow your resume looks is as important as what it contains!FontDon’t use …a font smaller than 10 pts – it is hard to readlarge fonts – they waste spacefancy fonts – they may be distracting and hard to readflowery or fancy bulletsDo use …a font of 14 or 16 pts for section headings and your namethe same font throughout your resumestandard fonts such as Times New Roman, Arial or similarAlthough you can use a combination of fonts and sizes of type, bold and italic letters, and regular and upper case letters to organize and accentuate information, you need to make sure that the information doesn’t get lost in the formatting. Some helpful things to keep in mind when choosing your font include: …Use standard fontsUsing less common, non-standard fonts may cause your resume to look funky, which is bad if an employer cannot read it.Recommended standard fonts include: Times New Roman, Arial, Verdana, Century, and Courier
284/6/2017Formatting (cont.)How your resume looks is as important as what it contains!Margins and SpacingLeave white space – crowded text is difficult to readAim for 1-inch side margins and slightly smaller top and bottom marginsLeft justify the entire documentUse a uniform style, keeping the sections lined up and consistentUse tabs, not spaces, to move across the pagePagesKeep it within 2 pagesIf 2nd page is too short (less than 1/3 of a page), condense it to 1 pageInclude your name and page number on the 2nd page
29Guiding Thoughts Resume wording precedes resume formatting 4/6/2017Guiding ThoughtsResume wording precedes resume formattingClear, clean and crisp wording and formatSpell check AND proofread“Reality” checkKeywords are keyCustomization of informationLess is moreDon’t forget the file name!Wording and formatting: Job seekers often make the mistake of manipulating the information to fit into a given format. Resume format shouldn't be primary consideration when preparing your resume. It is more advisable to concentrate on marketing yourself with powerful resume wording. However, once you are satisfied with the wording, resume formatting is just as critical - if your resume doesn’t appeal to your audience on an aesthetic level, the best writing in the world may never be seenSpell check/proofread: Make sure you spell check your resume using your word processing software. After you spell check it, proofread it! And then have a “fresh pair of eyes” proofread it for you. Spelling and grammatical errors are often missed and could be the end of your candidacy.“Reality” check: Do not make things up or inflate your accomplishments, level of responsibility or skills – this will come back to haunt you.