2Utility As-Built Presentation Erik Smith – DTE Energy/Detroit EdisonRich Zielinski – Consumers Energy/GasDoug Strauss – Alfred Benesch & CoES Principle project manageRZ Technical analyst gas engineering coordinationDS Senior Project manager
3Utility As-Built Workshop Share information that is currently being documentedShare As-Built PracticesDevelop link between as-built records and designersDevelop link between plan information with the needs of constructionDecember 5thThis is why the workshop was held.
4Utility As-Built Workshop Utility Companies, design firms, MDOT and contractors attendedPresentations were given by each highlighting the workAttendees all agreed more needs to be done in the futureConducted December 5thPresenter's - DTE, AT&T, couple designers, MDOT utility permit engineers, contractorsResults of the presentation showed that there was a wide variance in how as-built information was being gathered and that some weren’t even gathering the information.It was agreed that the as-built information is importantSo it was agreed to have this presentation today to let you all know what is being pursued.
5Utility As-Built Workshop GIS- Shows a location with size. Easy to read but no accuracy.
6Utility As-Built Workshop Provided info from a utility. Shows facilities only. No scale, no ties, no vertical, etc
7Utility As-Built Workshop Provided by utility shows size and offsets. Not sure where the offsets are from and are the accurate based on today’s condition.No vertical information.
8Utility As-Built Information Why are we here today?
9Utility As-Built Information The As-Built ProcessAccessibility to As-Built DataConstruction SafetyCost Effectiveness
10Utility As-Built Information HistoryConditions, experiences and hurdles that exist in providing accurate information on older existing facilities.Gas, telephone, electric that is buried in today’s urban world and how we deal with it.
11Utility As-Built - History Most actual utility constructed locations were not collected and recordedOnly Special Conditions are likely documented on distribution systemsEach utility has their own system and requirements for what is to be recordedDrains, streams, large structures, etc that are documented during construction and placed on the as-builtWe have started in recent years spot data on a GIS grid
12Utility As-Built - History Recorded data is typically a mapped location or references physical features or ROW’s that have changed over timeNo system in place that maintains as-builts, permits, or field changes for utilities or owners of the ROWRecorded data is difficult to locate & found hard to readDecipher and relate to the project at hadLeads to design problemsA company or local agency can’t find permits or as-built information. Need to develop an order where things can be retrieved in the future
13Utility As-Built - History Collect in a way that it can be used in the futureSUE has it’s short coming but is a mechanism that has been used when no as-built existThese bullets are necessary because as-builts don’t exists. As-builts eliminate these bullets
14Utility As-Built - History Collect in a way that it can be used in the futureSUE has it’s short coming but is a mechanism that has been used when no as-built existThese bullets are necessary because as-builts don’t exists. As-builts eliminate these bullets
15Utility As-Built - History In older corridors preplanning early on with design allows time for collecting exact field information on existing facilities as it specifically applies to the projectSubsurface Utility Engineering (SUE)Increasingly, Existing utilities are marked in the field by the utility and then surveyed to project coordinate system, without a futureCollect in a way that it can be used in the futureSUE has it’s short coming but is a mechanism that has been used when no as-built existThese bullets are necessary because as-builts don’t exists. As-builts eliminate these bullets
16Utility As-Built Information PresentRecognizing road blocks to exchanging more complete as-built utility information.
17Utility As-Built - Present Focus is on the need for as-built utility information, improving safety, and costSome utility companies are recording information during constructionElectronic filing of as-built data is being usedConsumers has theirs available on line where DTE is on line request for information on their website
18Utility As-Built - Present Recording older existing systems may not be cost beneficialObtaining field data on the older existing systems on a project basis has become easier and more economical with technologyMiss Dig has improved and now can be utilized during the design phaseOlder facilities will be done on a as-needed basisDesign and Survey Tickets
19Utility As-Built - Present Utility as-built recordings are being done to a project datum and coordinate system or referencing existing featuresPermitted utility relocations aren’t overseen and inspectedDuring construction an unexpected utility relocation isn’t being recordedState Plane coordinate system. No uniformityInspections being done during the installationChanges are made and as-builts are not resubmitted during road or utility construction
20Utility As-Built Information FutureGoing forward utilizing technology in a safe and costly manner to record, store and transmit as-built information.
21Utility As-Built - Future Develop a process that evaluates the level of as-built data collection for each projectUtilize State Plane Coordinate systemDevelop a standardized collection processEmbrace technology for collecting, storing and transferring information
22Utility As-Built - Future Utilize technology to improve communication between owners, designers, and utilitiesDevelop a central filing system within all agency’sImprove communication between utility coordination and the permitting processes
23Utility As-Built - Future Ownership of the information needs to be taken by all partiesExpectations needs to be clearly presented during the coordination and permit processDisclaimers and the accuracy of the provided information will always be there
24Utility As-Built Information Next StepsBy working together, getting on board and identifying opportunities, a safe and beneficial as-built process can be achieved.
25Utility As-Built – Next Steps Development of a Best Practices Manual for Standardization of Utility and owner agency as-built informationResearch other DOT’s utility as-built requirementsTraining within all agencies
26Utility As-Built – Next Steps Engage the right people in the early phasesContinuous feedback and sharing of processes and information storage typesDisclaimers and level of accuracyMiss Dig laws will always apply
27Utility As-Built Information Thank YouRemember Safety is priority one!Please join our efforts by giving your comments on the meeting feedback form. Questions??