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Re-orienting the role of the Information Specialist in the knowledge society GAELIC Summer Training Camp 2010 16 November 2010 Venue: National Library.

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Presentation on theme: "Re-orienting the role of the Information Specialist in the knowledge society GAELIC Summer Training Camp 2010 16 November 2010 Venue: National Library."— Presentation transcript:

1 Re-orienting the role of the Information Specialist in the knowledge society GAELIC Summer Training Camp November 2010 Venue: National Library of South Africa Dr Daisy Selematsela Executive Director: Knowledge Management & Evaluation

2 Outline Publicly funded research Data driven science Scientific paradigm Data management Electronic Document & Records Management System (eDRMS) CoP’s Info Specialist Value add!

3 Publicly funded research “Publicly funded research data are a public good, produced in the public interest. As such they should remain in the public realm. Availability should be restricted only by legitimate considerations of national security restrictions; protection of confidentiality and privacy; intellectual property rights; and time-limited exclusive use by principal investigators.”

4 Data Driven Science wireless cabled

5 Scientific Principles Research findings together with the data should be available for others to refute, confirm, clarify, or extend the results – part of public accountability Responsibility to funders and to society to use resources efficiently (data are often under-exploited) Important to reduce response burden Increasing international responsibilities

6 Importance of establishing policies on data access, sharing and preservation Internationally by multi-lateral bodies Nationally by funding agencies universities or university consortia professional societies data producers Policies need an implementation plan which must pay attention to the incentives (sticks and carrots)

7 Benefits of data sharing Development of knowledge Encourage greater exploitation of data and therefore greater impact Contribute to sound policy decisions Foster multiple perspectives on data Facilitate comparative research Create knowledgeable data community Provide feedback on data and improve data quality Improve citations and competitiveness Improve quality and relevance of teaching

8 Partnership with data intermediaries for both technical work and advocacy; partnership across the data archiving, data librarian, statistical and research communities is to be encouraged –Preservation –Metadata and documentation –Providing access –Keeping records –Running user training

9 Dissemination of data & metadata via portal networks

10 Preservation is essential Having collected data at some cost to the public and taxpayer, it behoves us to manage them well. Alongside dissemination, this entails data preservation. Due to poor data management, human error as well as technical change and inadequate use of technology, many data sets are no longer readable. Thus all that remains of this important legacy are the, often quite superficial, reports or papers that were produced at the time. To this extent an important part of our heritage is lost and we are severely limited in our analysis of change.

11 Long term preservation of electronic material is not a straightforward task especially with data sets which have embedded software It can be hard to persuade financial authorities to spend money on the preservation of data for historians and researchers of the future, when there are so many pressing problems today.

12 eDRMS Data & Records Stewardship –Legislative compliance –Promote access procedures –Data & Records Repurposing Promote best practice in data/records use and sharing Tools - SharePoint / Meridio; Hummingbird; AlFresco etc.

13 Communities of Practice Communities of Practice knowledge into Communities of Practice are not about bringing knowledge into the organisation the organisation but really about helping itgrow...

14 Differentiators A domain of knowledge. The domain creates common ground and a sense of community purpose. A well- defined domain legitimizes the community by affirming its purpose and value to members and other stakeholders. i.e SARChI (South African Research Chairs & CoE (Centres of Excellence) A community of people who care about this domain. A strong community fosters interactions and relationships based on mutual respect and trust. The shared practice that they are developing to be effective in their domain. The practice is a set of frameworks, idea, tools, information, styles, languages, stories and documents that community members share.

15 Addressing Our Culture Connecting People with Information and People with People with Our Communities Multiple Business Units MANY TALENTS ONE TEAM DRIVING INNOVATION THROUGH ENTERPRISE SOCIAL NETWORKING

16 Re-users Occasional Contributors CoreTeamMembers Community of Practice – Example of set up Community Members Core Team Members Community Boundary Community Leader

17 Explicit vs Tacit Knowledge in Communities of Practice

18 Levels of Engagement Feedback Browse - Search - Learn Engage Become a Member ShareContribute Wisdom Q & A Subject Matter Expert Mentor Waxing and Waning Interest Types of Engagement

19 The 1% Rule For every 100 people online only 1 person will create content and 10 will “interact” with it. The other 89 will just view it. Each day at YouTube there are 100 million downloads and 65,000 uploads 50% of all Wikipedia article edits are done by 0.7% of users, and more than 70% of all articles have been written by just 1.8% of all users In Yahoo Groups, 1% of the user population might start a group; 10% of the user population might participate actively. 100% of the user population benefits from the activities of the above groups The Important Message is: Look after your Content Creators! The Important Message is: Look after your Content Creators! The Important Message is: Look after your Content Creators! The Important Message is: Look after your Content Creators!

20 What can you accomplish in...? Lots of Time 1 Hour 5 Hours 10 Hours No Time Start a discussion Read a wiki Read a blog Upload a document Read a document Read a forum post Contribute to a wiki Add an event Write a blog Comment on a Blog Respond to a forum posting ONE WEEK Be a communit y member Facilitate a communit y

21 Measure and Monitor Don’t rely on metrics to claim your community is successful. Use metrics to understand your community better..

22 Concluding remarks – competing in the knowledge society The growing importance of higher education & research as drivers of economic growth has led to an increase in international competition between countries, institutions and researchers. –University rankings –Bibliometrics –Evaluating research –Project funding

23 Concluding remarks: Information Specialist impact factor! Bibliometrics University rankings Evaluating research Project funding Widely used to evaluate performance & impact of research. Heavily based on bibliometrics; Taken as signals of quality in a global environment. National governments & agencies evaluate the quality of research, performance of Depts, & most productive individual. Exercise use quantitative indicators such as bibliometrics. Competitive project funding is increasingly used in research financing (peer-review/bibliometric profile).

24 Monitoring & Evaluation Appraisals, Reviews & Evaluations Evaluation and rating of researchers –Develop appropriate documentation and marketing tools; appropriate management, processes for mining data and reporting tools –Processing of applications for evaluation and rating –Administrative processes and implement appropriate improvements to the system I want a B rating I want an A rating No B for me I got an A C ?

25 Enkosi, Thank you, Re a leboga, Siyabonga, Dankie RISA

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