2 INTRODUCTION Purpose of the GRO PM Handbook Value of Project ManagementPMBOK® Guide
3 Purpose of the GRO PM Handbook A consistent project management process is necessary to ensure resources, schedules and objectives are managed efficiently and effectively.
4 Value of Project Management The deliberate focus on the management of a project results in greater project success:Improved communicationMeeting scope, schedule, budget, and stakeholder expectationsCapturing and sharing lessons learnedBetter documentation
5 PMBOK® GuideProject management is most successful when founded in best practices.The GRO Project Management Handbook is based on the Project Management Body of Knowledge (PMBOK) Guide.The PMBOK® Guide is an American National Standard (ANSI/PMI ) and was developed by the Project Management Institute (PMI).
6 Initiating Projects Introduce and Discuss the Project Develop the Project CharterUse the template in Appendix A and distribute it to key stakeholders for reviewThe project sponsor approves the project charterThe project manager proceeds to the Planning, Executing, Monitoring and Controlling, and Closing procedures
7 Planning ProjectsDevelop the Project Management Plan with key stakeholdersCreate the basic Project Management Plan document; use the template in Appendix BDefine the ScopeCreate the Project ScheduleDevelop the Budget
8 Planning Projects (continued) Plan for Quality ManagementPlan Human ResourcesPlan CommunicationsProcurement PlanningRisk PlanningApprove the Project Management Plan
9 Executing Projects Acquire Project Team Execute Project Work Develop Project TeamCommunication and Information Distribution
10 Monitoring and Controlling Projects Integrated Change ControlScope VerificationPerform Quality ControlManage Project Team and StakeholdersStatus ReportingRisk Monitoring and ControlContract Administration
11 Closing Projects Close the Project Collect records and archive documentationAnalyze lessons learned and prepare a Project Closure Report (refer to Appendix C)Settle and close contracts.
12 Project Portfolio Management The GRO Project Management Specialist adds and maintains projects on the GRO Project List, based on discussions and/or regular status meetings.The GRO Project List includes information on all project priorities, schedule, responsibilities, and status.