Presentation on theme: "POWERPOINT PRESENTATION SKILLS FOR SCIENTISTS"— Presentation transcript:
1 POWERPOINT PRESENTATION SKILLS FOR SCIENTISTS Diane HannemannMcDougal Fellow,Careers & Professional Development&Anindita SinhaMcDougal Fellow, Academic Writing
2 Keys to a Successful Presentation Know your AudienceMake it Clear!The Heart of the Matter: Sharp Figures & Pretty PicturesPrepare & PracticeZzzzzz …How You Say it MattersNot Compatible?Closure
3 Know Your AudienceIn your field - can jump in with brief background; non-experts - need more set-upPurpose of your talk (Convince? Update? Teach?)Communicate with your audience* size matters* formal vs. discussion formatConvey your enthusiasm about your workDon’t talk over their heads; don’t talk down to them
4 Make it Clear - Structure OUTLINE FIRST!!Controls number of slides & provides balance- Budget 2-3 minutes/slide (e.g. 30’ talk = slides)Have one story to tell:- decide on underlying issue to be addressed- divide into logical, heirarchical subquestions- talk should be series of answers to these questionsZoom-In (intro) and Zoom-Out (closure)
5 Make it Clear - Concept Style & format - use color to highlight & organize- be consistent (audience knows where to look)Read through presentation and see if main points stand-out- Heading = WHAT or HOW- Summary statement = CONCLUSION“Speaker Support”- It doesn’t carry you -- you are the focus- It supports your message
6 Make it Clear - Don’t Lose ‘em Science talk vs. murder mystery -- don’t keep you’re audience hanging!Know the fuzzy borders between experimental evidence and speculation (affects how you formulate your sentences)One concept per slide cluster examples rather than moving through series too quicklyMake sure you can be heard!Frustrate your audience & you lose them!
7 The Heart of the Matter: Sharp Figures & Pretty Pictures Clear titleHighlight particular areas/wordsDon’t crowd with too much infoGive credit where credit due- reference published data; borrowed figures
8 The Heart of the Matter: Sharp Figures & Pretty Pictures Show badshowing a lot of unreadable info “for effect” - bad!if it can’t be read -- it’s a waste & it annoys audience
9 The Heart of the Matter: Sharp Figures & Pretty Pictures Show bad
10 The Heart of the Matter: Sharp Figures & Pretty Pictures GOOD(some showmanship here)
11 The Heart of the Matter: Sharp Figures & Pretty Pictures GOODUse one of Jen’s figure slides color-coded parts, etc.
12 Prepare & Practice Timing (how many slides & length of talk) Memorize intro and first few linesBeware of overpracticing* Don’t memorize entire talk -- stiff & BORING!!* 1X = 10-fold improvement* 2X = twice as good* 3X = polish
13 Zzzzzz … Talk to your audience (eye contact, conversational style) Engage your audience by asking questionsKeep it interesting:- share interesting tidbits- give unique examples/analogies- humor disturbs slumberTiny type kills (use at least 18 point font ... ?)If you’re bored, you’re audience is snoring!
14 How You Say it Matters Slow down! Don’t read your slides - use as cues VERBAL SKILLSSlow down!Don’t read your slides - use as cuesVary voice tone (conversational)Genuine enthusiasmSPEAK-UPBODY LANGUAGEEye contactStand straight - breatheDon’t overgesture with pointer, etc.Face your audience
15 Not Compatible? Ask ahead of time what equipment provided: - overhead projector vs. PowerpointWhat format used:- PC vs. Mac?What type of disk acceptable:- floppy vs. Zip 100, Zip 250?Emergency back-ups:- overheads- handouts
16 Closure Summary of conclusions Zoom-out (relevance or application of your work)Next steps (if appropriate)Acknowledgements
17 Scientific Talks - Summary 1. Know your audience & their needs2. Tell them a clear story developing each point upon the previous3. Show them the evidence (sharp figures)4. Keep them awake by engaging them5. Give them great delivery -- prepare, practice & SPEAK-UP!6. Share your enthusiasm for your work7. Sell your message with a strong summary of conclusionsMost importantly - Have Fun!