Presentation on theme: "Zack Lane ReCAP Coordinator July 2013 ReCAP Columbia University."— Presentation transcript:
Zack Lane ReCAP Coordinator July 2013 ReCAP Columbia University
Library patrons may request most Offsite collections in CLIO However ◦ Some library patrons do not have full privileges ◦ Special collections require curatorial oversight Staff have access to several alternate mechanisms for request ReCAP Columbia University
ReCAP request mechanisms are designed for multiple levels of access This presentation will elaborate on their details Below is an general schematic illustrating request pathways ReCAP Columbia University ReCAP patron staff CLIO Non-Restricted Restricted
ReCAP Columbia University Several topics will be described: ◦ Overview request mechanisms ◦ Schematic ◦ User types ◦ Definition of terms ◦ Detailed information on each mechanism To access the mechanisms use CLIO or access the ReCAP Request Form websiteCLIOReCAP Request Form For more information see the Request Mechanism websiteRequest Mechanism
ReCAP Columbia University Patrons place requests in CLIO. Patrons may also have mediated requests placed by staff. Staff have several methods of placing requests. Access to the ReCAP Request Forms website is controlled by UNI.
ReCAP Columbia University ReCAP patron staff CLIO Non-Restricted Restricted Request Mechanisms 1.CLIO 2.Mediated and ILL 3.Restricted Access 4.Non-CLIO
ReCAP Columbia University Patrons place requests in CLIO. Patrons may also have mediated requests placed by staff. Staff have several methods of placing requests. Access to the ReCAP Request Forms website is controlled by UNI. patron staff CLIO
ReCAP Columbia University CLIO vs. Non-CLIO Most CUL collections at ReCAP can be found and requested in CLIO Some collections can be found but not requested in CLIO Some collections are not in CLIO at all Requests for collections not in CLIO are called Non-CLIO Requests staff CLIO Non-CLIO
ReCAP Columbia University Restricted vs. Non-CLIO Some collections can be found but not requested in CLIO: RBML collections, Avery Drawings & Archives (BIBL# ) RBML collections Some collections are not in CLIO at all: Business Library’s Corporate reports, orphan barcodes Corporate reports orphan barcodes staff CLIO Restricted Non-CLIO
ReCAP Columbia University Delivery Location Delivery options are controlled by a combination of request mechanism and CLIO location Mediated Request has more delivery options than CLIO Staff locations include ILL, Milstein Reserves and processing units Some collections have few (or a single) authorized delivery locations
ReCAP Columbia University Comparison of options for: Patrons (via CLIO or staff) ◦ CLIO ◦ Mediated Staff (via ReCAP Request Forms website): ◦ Mediated ◦ ILL ◦ Restricted access ◦ Non-CLIO
ReCAP Columbia University Patrons may only place requests for items with an active request link in CLIO Any valid UNI will allow physical delivery request in CLIO, printing UNIs included A UNI may not have a address for notification Patron must have active borrowing privileges to request EDD or charge a ReCAP item at Circulation Some items are In-library use only (non- circulating)
ReCAP Columbia University ReCAP patron CLIO Non-Restricted Restricted Request Mechanisms 1.CLIO 1.
ReCAP Columbia University Staff place requests using one of four methods: ◦ Mediated Request ◦ ILL Request (Morningside/HSL) ◦ Restricted Access Request ◦ Non-CLIO Request
ReCAP Columbia University Staff are encouraged to use Mediated Request for patron and staff requests Mediated Request offers extra delivery options, including processing departments Input a Voyager Bib ID to access the request form Instructions can be found online herehere
ReCAP Columbia University Used by Morningside, HSL and ReCAP ILL staff CUL staff route requests to ReCAP’s ILL/BD staff ILL Requests include an Ariel option for delivery Only difference between the two options is the default delivery location
ReCAP Columbia University ReCAP staff CLIO Non-Restricted Restricted Request Mechanism 2. Mediated and ILL 2.
ReCAP Columbia University Only authorized staff may place requests Restricted Access requests are placed for special collections requiring curatorial oversight Access is controlled by UNI Contact ReCAP Coordinator to gain access
ReCAP Columbia University ReCAP staff CLIO Non-Restricted Restricted Request Mechanism 3.Restricted Access 3.
ReCAP Columbia University Non-CLIO requests are for items accessioned at ReCAP but not in CLIO All staff can access this request form Typically these items were moved in bulk for future processing, e.g. Business Library’s Corporate reports Requests are still subject to delivery limitations
ReCAP Columbia University ReCAP staff CLIO Non-Restricted Restricted Request Mechanism 4.Non-CLIO 4.
ReCAP Columbia University ReCAP patron staff CLIO Non-Restricted Restricted Modes of Request 1.CLIO 2.Mediated and ILL 3.Restricted Access 4.Non-CLIO
ReCAP Columbia University There are several request mechanisms for ReCAP material Patrons request ReCAP material through CLIO or staff mediation Staff must choose the appropriate request mechanism Contact with questions or
For more information about access to ReCAP collections please see Off-site Library Shelving Facility (ReCAP) site on LWeb.Off-site Library Shelving Facility (ReCAP) Training documents and data can be found on both the Staff ReCAP website and the ReCAP Data CenterStaff ReCAP website ReCAP Data Center Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator ReCAP Columbia University