Presentation on theme: "University of Kentucky Key Shop Electronic Key Request Process"— Presentation transcript:
1 University of Kentucky Key Shop Electronic Key Request Process
2 Online Key Request Form The online key request form uses AD/MC Domain credentials to capture requestor information in the same way SAP uses it to confirm access to the R3 system.
3 ConfirmationOnce the request is submitted, both the requestor and the authorizer receive an confirming the order and directing the authorizer to a link to review the request.
4 Request : Approved or Denied The authorizer is given the choice of approving or denying the request; there is also the option of a text field for comments by the authorizer.Once the status is set, the requestor receives an notification.If approved, another copy also goes to the Key Shop to fulfill the order.
5 Building Master Keys (GM) and Above Building Master Keys and higher will require the additional approval of the area Facilities Director or the Vice President of Facilities - just as it does now.This second layer of approval will stop the process until one the above individuals approves the request.
6 Requestor Confirmation Email Once all levels of approval have be satisfied, the requestor will receive a notification that their order has gone to the Key Shop to be processed and will be contacted when the order is filled.
7 Some advantages to the new system Each request and authorization is time stamped.The new method imposes the same level of security required for SAP.The process eliminates the use of paper; reducing cost.There is no longer the ‘run around’ factor; the process all takes place from a work station.Concise electronic record; reducing record keeping data entry.
8 Questions? Please direct them to- firstname.lastname@example.org