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PLEASE Log In Пожалуйста зарегистрируйтесь USER – STUDENT Пользователь – СТУДЕНТ PASSWORD- mba Пароль - mba.

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Presentation on theme: "PLEASE Log In Пожалуйста зарегистрируйтесь USER – STUDENT Пользователь – СТУДЕНТ PASSWORD- mba Пароль - mba."— Presentation transcript:

1 PLEASE Log In Пожалуйста зарегистрируйтесь USER – STUDENT Пользователь – СТУДЕНТ PASSWORD- mba Пароль - mba

2 Word Processing session 1 Dr. Anatoliy Tmanov Pennsylvania State University

3 Introduction Introduction of a presenters Introduction of attendees Syllabus Format of seminar PowerPoint presentations PowerPoint presentations Online seminar resources – Online seminar resources –192.168.0.200 Log on as your user and your password Questions are welcomed during

4 Goals Introduction to the Office suites Learn to create and edit documents Start the program Start the program Open documents Open documents Text entering and formatting Text entering and formatting Editing of text Editing of text Adding graphics Adding graphics Print of documents Print of documents

5 Vocabulary OfficeApplicationFileOSMouse Keyboard – hot key (CTRL-S, ALT-Shift…) Click – left, right, double, triple Toolbars

6 Office suites Corporate Open software Online Operating systems Unix (grand) Microsoft Windows - DOS, 95,98,2K,XP,2003,Vista Apple MacOS – 6, 7, 8, 9, 10.0, 10.1, 10.4 Linux (RedHat, Mandrake, Debian, …)

7 Corporate Office Suites Microsoft Offices 97, 2000, XP, 2003, 2007 97, 2000, XP, 2003, 2007 Microsoft Works IBM Lotus SmartSuite Sun StarOffice Corel WordPerfect Office Ability Office Easy Office и много других....

8 Free GNU offices StarOfficeKOffice GNOME Office Siag Office Andrew Office

9 Office Online EyeOS Microsoft Office Live ThinkFree Office SimDesk Zoho Office Suite

10 Office Applications Word Document Excel Spreadsheet PowerPoint Presentation Access Database Outlook Folder FrontPage website

11 Launch of applications Office consists of modules Office run under the Window Launch Office Desktop Desktop Main toolbar Main toolbar

12 Word in Power Use Open Word Window shape max min opt. How to use this program more efficiently Create uniform syllabi Create uniform syllabi Organize your course materials (electronic) Organize your course materials (electronic) Prepare different templates for documents Prepare different templates for documents Maintain correspondence with students Maintain correspondence with students

13 1 – Open Office Programs File extensions (where are they?) Word -.doc Word -.doc Excel -.xls Excel -.xls PowerPoint -.ppt PowerPoint -.ppt Direct launch of document Documents folder

14 Pesky extensions In the emails or sharing files with someone good ones doc, ppt, xls, mdb, html, txt, rtf, pdf doc, ppt, xls, mdb, html, txt, rtf, pdf jpg. Gif, tiff, png, wmv, mov, avi and others jpg. Gif, tiff, png, wmv, mov, avi and others caution!!!! caution!!!! exe, bat, com, pif, src, others you dont recognize exe, bat, com, pif, src, others you dont recognize IT MAY BE A VIRUS, but not always Here is something Picture_Anna_Kornukova_screensaver.jpg.src

15 2 – Opening Document demo To open document Find documents location Open Word, File – Open – File type – Microsoft Word documents File – Open – File type – Microsoft Word documents Folder - disk Folder - disk Level up Level up

16 Find File File Edit - Find Edit - Find Open as Open Read only Open Read only Open as copy Open as copy Open and Repair Open and Repair

17 3 - Text Basis of majority of documents Enter, edit, format Double click on word – replace with new Backspace и Delete Select or block Shift Shift Format -> Change Case

18 4 - Format Edit – select all Format – Font Font size Select new font size – ОК Select paragraph from the left margin Single click Single click Double click Double click Triple click Triple click Apply bold font style from the toolbar Center first line Triple click

19 Office Interaction Insert objects from other applications Tables, worksheets, graphs; pictures; diagram, video, sound. Tables, worksheets, graphs; pictures; diagram, video, sound. Insert table Insert graphic file

20 Saving Document Save and close document File - Save File - Save Select folder Select folder Enter the name of the file Enter the name of the file If necessary – type of file If necessary – type of file Save Save File types File types doc, rtf, txt, doc, rtf, txt, pdf, odf

21 Saving Documents 2 Save documents periodically Button SAVE Button SAVE Key CTRL-S Key CTRL-S Open important documents as copy submenu open as copy submenu open as copy

22 Close of file and application Close file File – Close File – Close Or small cross Or small cross Close program File – Exit File – Exit Or red cross Or red cross Save changes

23 Save Ourselves Dead mouse ??????? Use hotkeys as a rescue when no mouse Switch between programs ALT – TAB ALT – TAB Save work – CTRL-S Save work – CTRL-S Exit program ALT-F – X Exit program ALT-F – X Restart computer

24 Work with Briefcase What is it? Create a brief case on your flash or CDRW Copy your working files Work with your files Synchronize with originals

25 Print Need of a hard copy Printing to a standard printer Printing via File - Print Preview of printed material File – Print preview or button on toolbar File – Print preview or button on toolbar Zoom Zoom See other pages (Page Down) See other pages (Page Down) Close preview Close preview Print Print

26 exercise – printer properties Different printers (draft – final) File print

27 Print to PDF Universal format (almost) Advantages permanent permanent Free viewers (Adobe Reader) Free viewers (Adobe Reader) Preserve formatting and styles Preserve formatting and styles Universal for many platforms Universal for many platformsDisadvantages Need of a separate - Adobe Acrobat Need of a separate - Adobe Acrobat OpenOffice has its own pdf module

28 Printing to PDF Create PDF Print to PDF printer (create new file) Select PDF printer from the list Enter the location of the final file

29 Application properties Closely connected Similar interface Drag documents (перетаскивание) Additional modules File linking Access to internet

30 Application window (last exercise) Open and move application window MaximizeRestoreMinimizeZoom Excel windows Close Window behavior

31 Exercises Open Word and Excel Open spreadsheet in Excel Remove three cells Switch to Word Remove second line Select second paragraph and change the fort to Verdana Save changes and close applications

32 Word Processing session 2 Dr. Anatoliy Tmanov Pennsylvania State University

33 Seminar Goal Templates View modes

34 Windows Desktop Main Toolbar Main Menu DesktopFoldersPrint Click left and right Alt menu

35 Folders Files File system Control from Office

36 Windows Creation of Office document Quick access to folders Shortcuts Shortcuts Folder in Menu Folder in Menu Save to Disk Copy, Cut Copy, Cut Available disk space Available disk space

37 Menus and Toolbars Program Menu Toolbar Status Bar ScrollingPossibilities

38 - One of the best word processors Create and edit documents Add pictures and tables Format paragraphs Prepare for print Check grammar Merge with databases etc.....

39 Viewing Modes Normal Web Layout Print Layout Outline View Reading

40 Normal View Document structure Scrolling Next Page Select browse object RulerZoom Full screen Browse object

41 Print Layout For print Show all elements Zoom-width, page, two pages Page properties File – Page Properties File – Page Properties Paper size Paper size Margins Margins Orientation Orientation Headers and Footers Headers and Footers

42 Print Layout Pagination Format pagination Change headers and footers Insert autotext Insert autotext Breaks – New Page Electronic page HTML Save as Save as

43 Web Layout Text looks like on the web No restrictions on width No restrictions on width No restrictions on length No restrictions on length Some restrictions on use of elements to confirm HTML code Some restrictions on use of elements to confirm HTML code When you prepare document to be published on the Web

44 Outline View Paragraphs and subparagraphs Big documents - thesis Create new document on Outline view Use ТАВ or SHIFT-TAB Use ТАВ or SHIFT-TAB Plus and Minus Plus and Minus Normal view Cut out sections

45 Templates Create template Create template from a document Create template from a document Point the path to save template Point the path to save template Create document from template Save as template

46 Wizards Create resume

47 Exercise Create your own resume

48 Syllabus template Syllabus – is your course program It is your constitution which describers rights and responsibilities It is your constitution which describers rights and responsibilities It has some structure It has some structure Lets create a syllabus from a template

49 Exercise Create Thesis structure

50 Homework Please finish creating your resume Should be your professional resume Should be your professional resume Due date to submit is tomorrow 4pm Using your tools and resources please develop a syllabus of your course (just one) Samples, templates are in web resource folder Samples, templates are in web resource folder Due date is Saturday 12pm (submit online)

51 Summary Introduced to major applications in Office Learned to interact with Office interface Learned to create, format and edit documents and tables Learned to create templates and documents Learned to save and print documents

52 Questions


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