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Systems Integration Integrating Procurement Systems & Creating the P-RAMS Dashboard Marcelo Donolo Procurement Specialist, OPCPR Fiduciary Forum, March.

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Presentation on theme: "Systems Integration Integrating Procurement Systems & Creating the P-RAMS Dashboard Marcelo Donolo Procurement Specialist, OPCPR Fiduciary Forum, March."— Presentation transcript:

1 Systems Integration Integrating Procurement Systems & Creating the P-RAMS Dashboard Marcelo Donolo Procurement Specialist, OPCPR Fiduciary Forum, March 2010

2 Why integrate? 1.All procurement applications that needed to be developed are now (or soon will be) online 2.IL reform has created an opportunity to align systems development with a specific approach 3.The Bank is paying more attention to online systems

3 What are the challenges? 1.Portals vs. regional systems 2.Corporate vs. regional pressures 3.Integrating vs. linking systems 4.ISG & the OKSP framework

4 Procurement Applications in Ops Portal

5 1. Bid Module  Bid Creation & processing 2. Procurement Notices  Publishing (Ads) 3. AML Check & Form-384  Prior Review 4. Contract Awards  Publishing (Awards) 5. Post Review  Supplement to PPR Report 6. Complaints Database  Case Record/Monitor 7. P-RAMS  Risk Management 8. Red Flags Tool  F&C Due Diligence

6 Procurement Applications in Ops Portal 9. Red Flags (in development)

7 Procurement Applications in Ops Portal 9. Red Flags (in development)

8 Procurement Applications in the Regions

9 1. LAC: SEPA  Procurement plan/mgt 2. AFR: PROCYS  Bid processing/performance mgt 3. MNA: PPR System  Post review report 4. EAP:  Performance tracking tools 5. ECA:  Performance tracking tools 6. SAR:  Performance tracking tools Other Reference Systems: CRPD Database, Debarred Firms Web Site, Suspension Lists (TS, ETS), Procurement Reports

10 Proposed Functional Approach to Integration

11 1. Integrate what can be integrated - Bank-wide applications talk to each other - Duplicate data entry minimized

12 Proposed Functional Approach to Integration 1. Integrate what can be integrated - Bank-wide applications talk to each other - Duplicate data entry minimized 2. Link what can be linked - Allow regional systems to talk to Ops Portal - Regional autonomy retained

13 Proposed Functional Approach to Integration 1. Integrate what can be integrated - Bank-wide applications talk to each other - Duplicate data entry minimized 2. Link what can be linked - Allow regional systems to talk to Ops Portal - Regional autonomy retained 3. Align future IT development w/ IL reform & OKSP - P-RAMS as procurement dashboard - Improvement of Portals & ISG support - Systems Development Working Group

14 What will be improved? 1.Enhancements Full procurement plan Full procurement plan Recording of performance (business standards) Recording of performance (business standards) Electronic no-objection function Electronic no-objection function Automated Form-384 Automated Form-384 Integration of reference systems (CRPD, TS, ETS) Integration of reference systems (CRPD, TS, ETS) Connected to e-disbursements Connected to e-disbursements

15 What will be improved? 1.Enhancements Full procurement plan Full procurement plan Recording of performance (business standards) Recording of performance (business standards) Electronic no-objection function Electronic no-objection function Automated Form-384 Automated Form-384 Integration of reference systems (CRPD, TS, ETS) Integration of reference systems (CRPD, TS, ETS) Connected to e-disbursements Connected to e-disbursements 2.Technical Improvements (ISG) Faster speed Faster speed Improved reliability Improved reliability Documentum (IRIS replacement) Documentum (IRIS replacement)

16 The P-RAMS Dashboard

17 1. Main point of access for procurement data - All procurement data accessible through P-RAMS - Integration and linkages across all modules in Portals 2. Main point of access for monitoring & reporting - Procurement data extractable from P-RAMS - Substantiates IA capacity/feeds into risk assessment - Centralizes information - Aligns with OKSP

18 The P-RAMS Dashboard

19 What is the timeline for implementation? FY10 (- June 2010) All systems in pipeline completed All systems in pipeline completed Working Group formed & active (survey) Working Group formed & active (survey) Some system integration Some system integration FY11-12 (July 2010 – Dec 2011) Integration of all procurement systems in Portals Integration of all procurement systems in Portals Linking of regional applications Linking of regional applications Reporting & analytics enhancements Reporting & analytics enhancements


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