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Business English at Work © 2003 Glencoe/McGraw-Hill.

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Presentation on theme: "Business English at Work © 2003 Glencoe/McGraw-Hill."— Presentation transcript:

1 Business English at Work © 2003 Glencoe/McGraw-Hill

2 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Objectives Use a dictionary to answer questions about spelling, syllabication, pronunciation, parts of speech, and definitions. continued Use an office reference manual. Select appropriate synonyms for words or ideas. PP 1-1a

3 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Objectives Apply proofreaders’ marks to identify changes in the text. continued Use proofreaders’ marks to identify changes in the text. Identify ways to improve your spelling and use of words that you commonly confuse or misuse. PP 1-1b

4 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Do not guess! Use a dictionary, thesaurus, or office reference manual. Learn how to use online reference resources. Proofread. Error-Free Documents PP 1-2

5 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Each entry word is bold-faced. Bold-faced dots separate the word into syllables. Pronunciation appears in parentheses after the entry word. Accent marks indicate primary and secondary stress on syllables. Abbreviations for parts of speech are in italics. Definitions are given for each part of speech. The Dictionary PP 1-3a

6 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Word histories (designate sources of words) Status labels (describe words that are no longer or never were standard English) Irregular grammatical forms For example, the irregular forms of the verb sit—sit, sat, sitting Abbreviations Synonyms (same meaning) Antonyms (opposite meaning) The Dictionary continued PP 1-3b

7 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Abbreviations Business document formats Capitalization rules Commonly misspelled and misused words Grammar usage Number usage Office Reference Manual PP 1-4a

8 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Proofreading and editing Punctuation rules Spelling rules Technology and document production Word division Written communication styles Office Reference Manual continued PP 1-4b

9 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Other References Thesaurus Company or personal guidesheets Electronic dictionary or thesaurus substitute words parts of speech company recommendation personal trouble areas user selects words PP 1-5

10 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Proofreaders’ Marks Proofreader’s MarksDraft PP 1-6

11 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Formatting Errors Page numbers, enumerations, agreement of labels on illustrations and text references, spacing Keyboarding Errors Transposed letters and figures, errors in typical spots (missing syllables, double letters), zeros in figures Grammatical Usage Capitalization, punctuation, complete sentences, slang or trite expressions, overused words, accurate choice of words Proofreaders’ Marks PP 1-7

12 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Proofreading Procedures Alone With Another Person Read from right to left. Read copy word for word. Decrease your rate of reading. Proofread when there is less noise and activity. Proofread after a break. One person reads the original; second person checks the new copy. Read all capital letters and marks of punctuation. Ask a coworker to proofread your work. PP 1-8

13 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Proofread in blocks. Use the eraser side of a pencil as a pointer on your screen. Use the spell checker and grammar checker. Check references to page numbers within the text if you revise or move copy. Visualize the finished product. Add words to your software dictionary. Take frequent breaks to rest your eyes. Electronic Proofreading PP 1-9

14 Business English at Work Resource to Improve Vocabulary, Proofreading, and Spelling Maintain a troublesome words list. Be aware of exceptions to the rules (mispronounced words or confusing spellings of words). Take advantage of the school’s learning resource center. Memorize troublesome words Use mnemonic devices Think of a goose with a feather loose. Study spelling rules. Use a dictionary. Spelling Improvement Techniques PP 1-10

15 Business English at Work © 2003 Glencoe/McGraw-Hill End of


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