Presentation on theme: "Bitrix Intranet: Introduction"— Presentation transcript:
1 Bitrix Intranet: Introduction Bitrix® Intranet is a highly secure, turnkey intranet solution for small and medium-sized businesses designed for effective collaboration, communication, social networking, workflow and knowledge management. The product enables increased employee productivity, motivation and awareness, and smoother internal operations.
2 Enterprise2.0 BenefitsBroadcast important corporate news and announcements to employees, raise staff awareness and advance corporate cultureConvert alienated employees and improve team spirit with internal social networking technologySynchronize employees, provide insight about staff availabilityAutomate routine interaction between the HR department and employees, reduce staffing costs and speed up internal business processesSpeed up orientation of new employees
3 Bitrix Intranet: Editions Bitrix Intranet solution is divided into three editions. Each of them corresponds with the organization’s maturity and readiness to implement intranet collaboration and communication features.InfoPace Edition $ 499TeamPace Edition $ 2,299BizPace Edition $ 3,299InfoPace provides organizations with a centralized corporate directory for fast and easy business-related information discovery.Everything contained in the InfoPace Edition plus a whole spectrum of collaboration and communication features that streamline internal work processes.Everything contained in the TeamPace Edition plus a business-driven framework with advanced workflow and project management tools.
4 Front PageA true multi-functional dashboard with logo and color scheme gives a snapshot of all levels of the intranet - corporate, workgroups, and personal items, as well external information via RSS.Links to personal pageBitrix Intranet provides out-of-the-box portal structure and content that can be easily modifiedAdd new gadgets with information from any part of the portal, RSS’s, Google gadgets, etc.Company news and important information can be placed prominently, with complete details on a separate portal pageLaunch custom polls and surveys to get valuable feedback from employeesDrag-and-drop applets in this dashboard as needed. A similar dashboard is provided for each user and workgroup
5 3 Types of target audiences: BroadcastingAn intranet should have several tools for ‘broadcasting’: News feeds, RSS, web pages, blasts to specified groups, internal mass messages, banners, etc. In practice everything from broadcasting to narrowcasting is covered by these features.3 Types of target audiences:User GroupsDepartmentsWork GroupsKeep your team updated about the latest news, familiarize with adopted rules, procedures and official instructions, and create a unified view on corporate values, history and market positioning.And new employees get their quick orientation!Strengthen team spirit and increase employee involvement and awareness with a hall of fame, best performers, birthdays and announcements. Broadcast media content, publish photos and videos, all wrapped in customizable page layouts reflecting your branding.
6 Company StructureFind and connect with the right person and department quickly with the visual company structure, which is created automatically after employee database is completedDepartments, their heads and employees are shown in the visual company structureSend an , instant message or make a video call in one click
7 Telephone DirectoryThe telephone directory is not only about telephones. It provides an extensive list of contacts to allow employees to save time, locating the right people immediately.The list contacts typical contact details that can be easily extended with company-specific dataAdd new employees, manage employee accounts, import employees from AD/LDAP or export to Outlook and ExcelSearch employees by their names, s, phones, departments or presence status
8 WorkgroupsWorkgroups provide a secure zone for project development with a wide range of tools. Groups may be open to all, by invitation only, or invisible to non-membersCustomize the appearance of the workgroup dashboard with intranet applets and external feedsShortcuts to reporting, discussions, files, tasks, calendar s, wikis and more.Overview of recent activity
9 Instant MessengerAn internal IM system shows who is online, allows multiple recipients at a click and is complemented with XMPP server to support JABBER clients in place of this built-in system.Use recent contacts or the company structure to send to multiple recipientsQuick-info: user availabilityInitiate video calls, view recent messages, open all messagesFormat text and use smileysMessage-notification by optional
10 File SharingAn essential part of collaboration, file sharing in the Bitrix Intranet includes versioning, recovery, comments, tags and a sophisticated workflow tool. Content is indexed immediately for fast searching.Quick-launch buttons let you upload a new document, create a new folder, subscribe to comments made on documentsMap this folder as a local driveFile storage areas at the general level, workgroup level, and in each user profileAction button gives options to view, modify, comment, download, view history, roll-back, delete, or set business processes. Batch processing is also available!
11 Forums & BlogsDiscussions / Blogs are available at 3 levels: from the portals main page; in each workgroup; for each user. The ease of posting to a discussion facilitates participation in the groupDiscussion posts may include smileys, links, photos, video files, etc.Each topic is a section in the table; each post is an element in the sectionParticipation in discussions may be done through , and the topic can specify the thread – does not require login to participateSubscribe to a thread by
12 WikiWiki lets you create an unlimited number of public and workgroup-specific knowledge bases for better team collaborationWiki allows teams to collaborate on shared knowledge bases with content versioning, changes history and roll-back features
13 CalendarCalendars for the entire organization, each workgroup, and each user can be shared easily and integrated with Outlook and through iCalThemed personal calendars and imported calendars can be shown on a single gridIntegrate with Outlook without using MS ExchangeSchedule a new event by clicking on the day. Click-away invitations to other users and the Event SchedulerMarking Availability as “Away” will add the event to the company Absence Chart
14 Event SchedulerFrom any calendar, an event can be initiated using scheduling conflict resolution. Guests can be invited and a meeting room can be book all within this window.Schedule of each participant and the meeting room is shownMove this bar to the time slot desired and adjust its width for quick scheduling with multiple personsWhat happens next?Invitations are sent out to participantsThe meeting room is reservedNotifications of accepted invitations are sent to organizer; the event is marked on the participant’s calendarParticipants can see who is invited and who has confirmed
15 Absence ChartThe Absence Chart shows who is out of the office in Day, Week, and Month regimes. Entries can be made from any user’s personal calendarShow for individual departments, branchesAbsence types may be added or removed easilyAbsences of less than a day are shown in the Week and Day viewsCertain persons (CEO, etc.) may be excluded from the Absence Chart
16 Service OrdersWeb forms allow simple management of basic service tasks in the company. Modification and customization of these tasks is simple and convenientClick an icon to specify the service issue; the system initiates and tracks your requestExpedite courier pick-up, printing, ordering of office supplies or maintenance. And of course you can add your specific e-orders!Simple forms for each type of service call send messages to appropriate service providers
17 HelpdeskFor more complex services, especially IT support, an interactive ticketing system with messaging and reminders, and the ability to attach files (such as screenshots) smoothly handles support issuesTickets may be searched using various filtersEach user can see all the tickets which he submitted and, if applicable, is responsible for. Status and history are included. A red indicator means that the user needs to respondTickets may be closed at any time by the issuer
18 Task Management Create a task Set fields for tasks and add attached files.Trackers monitor the progress of the taskSynchronize with OutlookNo MS Exchange is requiredView your tasks and those which you have assignedTask progressTask assigned by User A but not yet accepted by User B
19 Business Processes = Integrated Workflow Business processes may be based on documents or events and start when prerequisite data is entered into a form. This powerful tool can draw data from virtually any part of the portal and be integrated with other applicationsBusiness Processes = Integrated WorkflowDraws fromSends toStarting formsDocumentsUser profile dataRecords from a listExternal resources via phpApproval / PublicationCalendar eventsTasksnotificationsInternal messagesExternal outputs via php
20 Business Process Editor Business processes may be based on documents or events and start when prerequisite data is entered into a form. This powerful tool can draw data from virtually any part of the portal and integrated with other applicationsSample: a two-stage approval process for a document to be publishedProperties determine the targets and specifics of the actionsOperations concerning documents, logic, communications and other utilities can be dragged and dropped into the process. No coding skills are required
21 E-LearningA powerful and flexible module allows the importing of SCORM training courses with testing directly into the intranet. Voluntary or mandatory training is easily monitored by supervisorsA real intranet training course is includedMake training for new employees available in the intranetAdd and manage training modules, with any content you like (videos, etc.)Easily connect SCORM-compatible coursesA supervisor can check the personal test results of any employee, retake tests if applicable, and improve the training
22 Enterprise SearchTrue enterprise search returns results to which the user has access. MS Office, PDF and Open Office formats are supported, indexing is instant, and additional libraries may be added for other formats.Instant search delivers real-time search tips drawn from intranet content for more effective discovery of data, personnel and expertise.Search covers texts of documents, comments, blogs, tags, forums, tasks, and all other parts of the portalChoose which sections of the portal you wish to searchDocuments are indexed in real time and available for immediate searchSort by date or relevance
23 Thank You Download our white papers at: www.bitrixsoft.com/wp Bitrix Team