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Midterm Grading in zzusis. Basics of Midterm Grading  Midterm grading is done via a midterm grade roster  Midterm grade rosters are static – once created,

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Presentation on theme: "Midterm Grading in zzusis. Basics of Midterm Grading  Midterm grading is done via a midterm grade roster  Midterm grade rosters are static – once created,"— Presentation transcript:

1 Midterm Grading in zzusis

2 Basics of Midterm Grading  Midterm grading is done via a midterm grade roster  Midterm grade rosters are static – once created, the roster will have the same students whether students add or drop  Midterm grade rosters were created for every undergraduate level class

3 Basics of Midterm Grading  Midterm rosters contain every student enrolled in undergraduate level classes, including those who have withdrawn (dropped after 30 th day)  Students who have withdrawn will have a W grade already posted in the official grade column on the grade roster  All students enrolled in undergraduate level classes are to be given a midterm grade  For students who are auditing a class, provide the ‘AU’ (which stands for audit), using the drop-down.

4 Who Can Do Midterm Grading  Midterm grade rosters are available to any instructor assigned to the class with grading access  Grading access is provided using the ROOMS system at the point of assignment  Coordinators or other staff members that submit Midterm grades will need to be added as an Instructor with 0% teaching assignment and grading access

5 Mechanics of Midterm Grading  Detailed step by step visual instructions for submitting Midterm grades can be found in zzusis at Main Menu > zzusis Training > Faculty Center > in the folder “Grading in zzusis”

6 Mechanics of Midterm Grading  To submit Midterm grades for a class, follow these steps:  Go to Faculty Center in zzusis  TAs or others may need to find the Faculty Center by going to Main Menu > Self Service > Faculty Center > My Schedule  Click on the Grade Roster icon to the left of the class you wish to grade  Provide a grade for each student, using the drop-down, or the ‘add grade to selected students’ button, or the ‘upload grades to roster’ button (or any combination)

7 Mechanics of Midterm Grading  To submit Midterm grades for a class, follow these steps (cont.) :  Once all grades are entered change the status to APPROVED then click the Save button  A message will appear “You have successfully submitted your midterm grades”  Once the Roster is saved, students can immediately view their grades in the Student Center in zzusis

8 Midterm Grading Final Thoughts  To save a partial entry of grades keep the Approval Status in NOT REVIEWED and click the SAVE button before leaving the roster. This will save the grades you have entered  Once all the grades are entered, the status is changed to APROVED and click the SAVE button. A message will appear “You have successfully submitted your midterm grades”  Approval Status can be changed back to NOT REVIEWED if a grade was incorrectly entered. After the correct grade is entered, change status to APPROVED and click the Save button. The message “You have successfully submitted your midterm grades” displays again

9 Notes on CSV File for Upload  CSV File must be in this format:  Two columns: ID# (in 9 digit format), Grade  In Excel, highlight the ID# column. Right- click and select “Format Cell”. Select “Custom”.  Enter 9 zeros ( ) as the Type  No header row  No name, major or other columns  Mac users: Must save as ‘Windows Comma Separated file’

10 Common Questions  Who should receive midterm grades?  Midterm grades should be submitted for all students enrolled in undergraduate level classes by 5:00 pm on Wednesday, March 5th. (For details, see academic regulation 88.)  Can an instructor review and/or revise midterm grades?  Yes. To review and/or revise a midterm grade, an instructor can go back anytime and change the approval status of the grade roster to NOT REVIEWED. This will enable the instructor to change a grade. Once the new grade is entered, change status to APPROVED and then click the Save button. The message “You have successfully submitted your midterm grades” displays again.  When will students see midterm grades?  Once the midterm grade roster is saved, students can immediately view their midterm grades in the Student Center

11 Common Question, cont.  Where do students see midterm grades?  Students see their midterm grades in zzusis in their Student Center, under Academics, and then by choosing Grades, and clicking on the Midterm Grades tab  There is a student on my midterm grade roster who has a “W” grade under “Official Grade.” What does that mean?  If a student has withdrawn, you will see the “W” listed. You do not need to enter a midterm grade for a student who has withdrawn

12 Common Questions, cont.  What happens if I don’t want to give a student a midterm grade?  You are strongly encouraged to give a midterm grade. As a indication of progress all students benefit from receiving a midterm grade.  What do I do if I’m teaching a class, but don’t have a faculty center?  Your academic department can make sure you have access as an instructor for the class you are teaching, through the instructor table in zzusis and in ROOMS.


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