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TRAINING SERIES WIA Closure, Exit and Follow-up WIA Workforce Investment Act.

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Presentation on theme: "TRAINING SERIES WIA Closure, Exit and Follow-up WIA Workforce Investment Act."— Presentation transcript:

1 TRAINING SERIES WIA Closure, Exit and Follow-up WIA Workforce Investment Act

2 Activity Closure  All activities and services provided through WIA adult, dislocated worker, or youth funding must be recorded in the State’s management information system, Employ Florida Marketplace (EFM).  For each activity or service, a projected end date is entered in EFM.  At the conclusion of the service or activity, the activity must be closed in EFM. WIA

3 Activity Closure When activities are closed in EFM, case managers may record the attainment of a credential (degree or certificate). This will affect two federal performance outcomes:  Attainment of a Degree or Certificate (youth outcome)  Adult/Dislocated Worker/Youth Employment and Credential (degree or certificate) WIA

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6 Activity Closure  Credential (certificate or degree) attainment Available at the conclusion of any youth activity Available at the conclusion of training activities for adults & dislocated workers WIA

7 Case Closure Once all WIA activities have been closed, a WIA Case Closure can be created. WIA

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9 Case Closure Case Closure provides an opportunity to report outcome information which will yield positive performance:  Employment information  Credential (certificate/degree) information  Youth outcome information (literacy/numeracy and skill attainment) WIA

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11 Case Closure Additional benefit from the creation of a case closure:  Ability to provide follow-up services WIA

12 Follow-up Services Follow-up services that may be provided after WIA Case Closure or after Exit include:  Mentoring & tutoring  Job search & job support activities  Supportive services  Referrals to community resources WIA

13 Exit  An exit takes place after a client ceases to receive any service from one of three federal workforce programs (WIA, Wagner-Peyser, Trade Act).  Generally, case managers do not create an exit.  EFM is set up to create a soft exit for an individual who has not received a service from a federal program for at least 90 consecutive days. WIA

14 Exit  The exit date for a soft exit is the last day of activity.  Case managers need to manually record an Exit (hard exit) for individuals who meet one of the criteria for a global exclusion. WIA

15 Global Exclusion A Global Exclusion is available for individuals who have a planned gap in service that will exceed 90 days for one of the following reasons:  Health/Medical – Participant receiving medical treatment that precludes entry into unsubsidized employment or continued participation in the program  Institutionalized – Participant is residing in an institution or facility providing 24-hour support, such as a prison or hospital WIA

16 Global Exclusion  Deceased  Reservist called to active duty – Participant is a member of the National Guard or military Reserve unit and is called to active duty  Family care – Participant is providing care for a family member with a health/medical condition that precludes entry into unsubsidized employment or continued participation in the program WIA

17 Global Exclusion  Relocated to a Mandated Program (youth participants only) – the participant is in the foster care system or another mandated (residential or non-residential) program and has moved from the area as part of such a program. This does not include relocation to a Job Corps center WIA

18 Global Exclusion  An individual who did not disclose a valid social security number is also excluded from performance measure. EFM automatically excludes such an individual when it soft exits them. WIA

19 Exit To create a hard exit, case managers record the information in the “Create WIA Outcome” section in EFM. WIA

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21 Post-Exit Follow-Up Contacts  The primary goal of WIA is to provide a continuum of services that yield long-term benefits for clients.  The purpose of the post-exit follow-up contacts is to collect data to be used for reporting post-exit outcomes.  Follow-up contacts are made after a client has exited from all workforce activities. WIA

22 Post-Exit Follow-Up Contacts Long-term, post-exit outcomes are recognized when case managers enter the information in the follow-up screens in EFM. WIA

23 Post-Exit Follow-Up Contacts  EFM automatically creates a quarterly Follow-Up schedule which case managers are required to use to make their quarterly follow- up contacts.  Such contacts must be recorded in the Create a Follow-up section of EFM.  Updated outcome information may be entered into EFM during the Follow-Up period. WIA

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31 WIA Outcomes & Post-Exit Follow-Up Contacts The lack of post-exit follow-up contacts will result in the loss of the following common measures outcome:  Youth Placement in Education, measured at 1 st quarter after exit from data input into EFM It will further result in the loss of the following WIA performance measure:  Younger Youth Retention Rate, measured at 3rd quarter after exit from data input into EFM WIA

32 WIA Outcomes & Post-Exit Follow-Up Contacts The lack of post-exit follow-up contacts may result in the loss of the following WIA common measures outcomes:  Adult & Dislocated Worker Entered Employment  Adult & Dislocated Worker Employment Retention  Youth Placement in Employment  Older Youth Employment Retention at 6 Months  Youth Attainment of a Degree or Certificate WIA

33 Quiz 1 WIA follow-up services may only be provided after a participant exits from all workforce activities (TAA, Wagner-Peyser, and WIA). a.True b.False WIA

34 Quiz 2 The following individuals qualify for a global exclusion (select all that apply). a.Deceased b.Incarcerated c.Moved from area d.Scheduled for routine surgery WIA

35 Quiz 3 A “WIA Outcome” may be created to record the fact that a client retired or entered post- secondary training. a.True b.False WIA

36 Quiz 4 To be recognized as a “credential” for federal reporting, a client must receive a degree or diploma or a nationally-recognized certificate. a.True b.False WIA

37 Quiz 5 What are the two outcomes that may only be recognized from the EFM follow-up records? a.Older Youth Employment Retention at 6 Months b.Younger Youth Retention Rate c.Youth Attainment of a Degree or Certificate d.Youth Placement in Education WIA

38 Questions or Additional Information  If you have any questions or for additional information, please contact DEO’s WIA policy and technical assistance staff at: WP_WIAProgramInfo@deo.myflorida.com. WP_WIAProgramInfo@deo.myflorida.com WIA


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