Presentation on theme: "FedEx Operation Feed 2011 Kick Off Meeting"— Presentation transcript:
1 FedEx Operation Feed 2011 Kick Off Meeting May 5, 2011
2 AgendaWelcome and IntroductionsWhy is Operation Feed so important?Campaign Details3 R’s: Resources, Rules, and RegulationsTracking and ReportingWHQ Resources (Skip Howard)Tips for successful campaignQuestions?
5 About Operation FeedOperation Feed is a LOCAL campaign that directly impacts OUR communityOperation Feed is a major fundraiser for the Mid-South Food BankMid-South Food Bank serves over 300 emergency organizations and shelters in the Mid-SouthOver 186,500 people a year depend on the Food Bank for their next mealOne-third of these emergency clients are childrenSummer is a time of large needOrganizations and business from around the Mid-South participate
6 Why Operation Feed?: Hunger Continues to Get Worse: A 2010 national study estimates that 5.7 million people receive emergency food assistanceThe same study indicated that the Mid South Food Bank was #1 in Hunger and Poverty rates per capitaEmergency food distribution continues to grow!
8 This Year’s Theme: FedEx Feeds the Growing Need Hunger Relief and Food Distribution is not only a FedEx priority, but it lets us do what we do best—distribute!Operation Feed is a cause FedEx has supported for over 20 yearsWe are the largest employer in this community – WE CAN HELP MAKE IT BETTER!
9 Results from Last Year’s Campaign… Last year FedEx raisedOver $60,000 and thousands of pounds of foodAll totaling over 2.2 million pointsBut the need still grows!Contact:
10 Campaign Details Timeline May 5 – Coordinator Kick Off MeetingMay 18 - FedEx Operation Feed beginsJune 1 - Online Auction opensJune 17 – Online Auction endsJuly 1 – FedEx Operation Feed endsJuly 8 – All results are dueTBD – FedEx Operation Feed Finale
11 Campaign Details The Role of the Coordinators… Department Coordinators are critical to the success of the Operation Feed campaign. There are 3 primary responsibilities:Communicate informationServe as liaison between the central planning committee and your department, communicating important dates and how the program worksPlan activitiesTake a leadership role in planning how your department will support the campaign. (See tips later in this presentation)Track contributionsReport points earned by your department
12 Campaign Details How it all works… The FedEx campaign, just like the citywide campaign, is structured as a competition among departments in which the top contributing teams are recognized with awards.Points are earned in 2 ways:Food DonationsFor Competitive Teams:See the Points List included in your Coordinator’s Handbook for the point valueof various food itemsMonetary DonationsEvery $ is worth 25 points!!The Food Bank is ableto make funds go much furthertoward food purchasesthan any individual can.
13 Campaign Details Operation Feed Website Keyword: Op FeedPunch out for Quick Demo
14 Questions? Contact: firstname.lastname@example.org Other Web ResourcesWeb Page to support Online AuctionWeb Page for Points ReportingWatch for instructions and web conference training invite in your !Questions? Contact:
15 Online Auction Rules and Regulations Find items to sell ($35 value minimum)Solicit from local businesses and restaurantsA letter, explaining the cause, may be helpful (will be available online)Also, donating business’ info will be displayed on the auction site with the item description - in essence, this is free advertising for the businessAsk for creative donations from friends, family, colleaguesConsignment items are welcome!As in previous years, auction items involving Executives at the VP level and above will be centrally coordinated. No points can be awarded for auction proceeds for these listings.Do not solicit VPs and above for their timeDo not solicit Sponsorship Marketing for other FedEx sports-themed itemsIt is OK to approach MDs or Managers within your own group for local activities. However, these activities cannot be facilitated via the auction.
16 Online Auction Rules and Regulations Fill out the online form to post the itemAn auction administrator will review and post to the auctionThe form will be available on the auction web siteAnswer questions from the buyersCollect the money from the winner and deposit it into Op Feed account by July 8 and send him/her the itemThe Seller of the item (NOT the Buyer) receives the points generated by the winning bid amount
17 Campaign Details Logistics Food drop off (Hub has a separate schedule)Locations: WHQ Bldg G, WTC Lobby of Bldg 50, (see other details on the web site, volunteers needed!)Dates: 6/24 (Friday)Times: 11:30am - 1:30pmNeed alternate time or location? Let us know—we will add a drop-off if there is enough need!Please drop off food at the specified locations in BOXES!Do not let the boxes exceed 30lbs. As a general rule, if you can’t pick it up, neither can we.Copy Paper boxes are PERFECT!!!!!Write “FedEx/OpFeed” on the boxes.
18 Campaign Details Tracking and Reporting Points submission will be done electronicallyReport points at the end of the campaignSubmit points by 7/8Watch for job aid with information, and separate web conference to explain!Keep a running tally of your group’s points until it’s time to enter points.
19 Campaign Details Tracking and Reporting cont. Reporting your monetary contributions needs to be handled differently this yearNew Charitable Activities Policy covered in Profit Manual Section 4-8Four new forms:Fund Custodian Assignment Form - Designates custodian and responsible manager.Cash Receipts Log – Logs funds received.Cash Request Form – For reimbursing employees/vendor for expenses.Net Proceeds Statement – Completed at end of campaign. More details later.
20 Campaign Details Tracking and Reporting cont. Depositing Funds:Make deposits to FEC Credit Association, Operation Feed Account (7 zeros)For Checks:Payable to Operation Feed, with employee number on the frontEndorse checks “Operation Feed deposit only, acct # ” on backAll cash donations / contributions must be deposited by 7/8Keep your deposit receipts – you will need them under the policy!Another Option: online donation with credit card at Food Bank websiteLog on toClick on General Donations under the red “Feed the Need” donate button.Fill in the required information. Click on FedEx as the company of choice in the Program drop menu. If you don’t select your company, you will not receive point credit!After reviewing and completing the transaction, a printable receipt will appear.Print, sign and make a copy for yourself, per policy, and give the original to your Operation Feed coordinator.
21 Campaign Details Awards Top performing groups will be recognized with awards at the FedEx Operation Feed Finale.Awards will be presented at several levels, opening many opportunities for friendly, internal competition:
22 Campaign Details Rules and Regulations Accurate employee headcounts for each MD and VP department are critical, since most of the awards are judged on a per capita basis.Headcounts will be obtained from HR data on June 1. We will share these headcounts once received. Headcounts will not include department vendors or interns.All literature or posters regarding the campaign must be placed in break rooms or on bulletin boards designated for non-work materials. Please follow your location’s flyer posting policy.
23 WHQ Building G Policies & Reservations Skip HowardGlobal Learning InstituteContact Skip for any activities in Building GFor questions regarding solicitation or distribution, contact:Veronica SwinkLabor Relations
24 Tips for a Successful Campaign Start early in the campaign!Share what you heard this year about the growing need!Find a way to get your group excited and motivated to participate:GoalsCompetition may help do the trick!Management IncentivesThank them, thank them, thank themPersonalize your campaign
25 Additional Communications to Coordinators This year, we will improve our communications with you, to:Reach you in multiple methodsProvide information just in timeGive you the chance for asking questionsWe want to try the following:Weekly Tuesday s during the campaignAdditional remote conferences to:Provide Q&A / cross-coordinator sharing of tips and best practicesDemo auction siteExplain “campaign wrap-up”—drop-off, and points entryLet us know what else we can do to make your campaign successful!Contact:
26 Thank you for volunteering! QUESTIONS???Thank you for volunteering!