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The future.

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Presentation on theme: "The future."— Presentation transcript:

1 the future

2 Table of Contents Quit Previous Slide Table of Contents Next Slide
Login Forgotten login Deleting data Printing record book pages Printing the record book cover Creating a new record book Other record books Setting the default record Deleting an enterprise Deleting a record book Logout Account renewal Teacher View Ordering EZ Records URL Editing data Creating an account Creating a record book Navigation Adding an enterprise Enterprise pages Entering data Closing a window Editing column headings Core record book pages Record book help Previous Slide Table of Contents Next Slide Quit 2

3 The URL for R2006 - EZ Records is at: http://ezrecords. aces. illinois
3

4 Creating an Account Click here Start by creating an account, EZ Records is a 14 month subscription. 4

5 Creating an Account The user may create an account with the access code provided when R2006 is purchased. The Access Code is entered here. 5

6 Creating an Account After entering the Access Code, click the Validate Code button. 6

7 Creating an Account Creating an account includes collecting some basic information and creating a Username and Password. When the data fields are completed the user may click on the Create Account button. 7

8 Creating an Account One set of login data is all that is required for an entire career of SAE records. 8

9 Creating an Account Recommended usernames might include the users first or last name and an initial. The user name can not be edited so the user should use caution when selecting the user name. User names and passwords are limited to 50 characters. Note: Do not share your password with others. The username can not be edited. 9

10 Creating an Account Additional account information is required when setting-up an account. 10

11 Creating an Account After completing the data form, click on the
Save Information button. 11

12 Creating a Record Book The next step is to create a record book by clicking Create a record book link. 12

13 Creating a Record Book Users are given the opportunity to Name their record book. Care should be used to select the name that will provide the correct information to the user at a later date. Type the record book name into the data cell provided. 13

14 Creating a Record Book We recommend you name your record book with your first and last name and the record year. Click on the Save button if the record book name is correct. 14

15 Login into the Record Book
jdwilson dodge Enter your personal login information to access your record book. 15

16 Login into the Record Book
jdwilson dodge Click on the >LOGIN link to access your records. 16

17 Login into the Record Book
When you login to EZ Records the Record Book Main Page is opened. You may navigate to any page with 3 or less mouse commands. 17

18 Login into the Record Book
Forgotten login If you forget your login info and have entered a valid address when you created your EZ Records account, the system will send you your login information to you when you click the forgot your login info? link. Follow on screen instruction to receive your login information. 18

19 Login into the Record Book
Forgotten login Enter your address in the space provided. 19

20 Login into the Record Book
Forgotten login Click the Retrieve Password button. 20

21 Login into the Record Book
Forgotten login Your EZ Records login info will be sent to you via , typically this occurs pretty quick, depending upon the speed of your connection. 21

22 Login into the Record Book
Forgotten login This is a sample of the message sent to users requesting forgotten login info. 22

23 Navigation The Record Book Main Page is the central location for record book activity. 23

24 Navigation Logout link User Help School Record book name Core Record
Book pages Editing record book links 24

25 Navigation Navigation to various pages or windows within the Web version of EZ Records is accomplished using buttons and hyperlinks. When a button or link is selected the user is able to move to a different screen or an activity can be activated. Using the mouse to move the cursor to a button or link is a common method of navigating the record book. The Tab key moves the cursor from data cell to data cell. 25

26 Navigation An alternate method of navigating a record book page is to press the Tab key to select the links or buttons on a page. Once a link or button has been selected pressing the Enter key will perform the same action as clicking the mouse button (left or right depending on your computer settings). 26

27 Navigation Individual enterprises and core record book pages are accessible from the record book main page. Click on the enterprise name to view the enterprise pages. 27

28 Navigation The MY _____ ENTERPRISE screen provides the user with the list of pages in a particular enterprise. Clicking on the page name will move the user to the selected record book page. 28

29 Navigation To return to the Enterprise Page from an individual page the user can click on the Return to (category) Enterprise Page link located on the left record book tab. 29

30 Navigation To return to the main record book page from an individual page the user can click on the Return to Main Record Book Page link located under the record book name. 30

31 Navigation Reminder - Individual enterprises and core record book pages are accessible from the record book main page. 31

32 Adding an Enterprise To add an enterprise click on the +ADD AN ENTERPRISE link. 32

33 Adding an Enterprise Type the enterprise name into the data cell. 33

34 Adding an Enterprise Select the Category from a pull down menu and click the Save button. 34

35 Adding an Enterprise The new Category and Enterprise appear on the record book MY ENTERPRISES list. 35

36 Enterprise Pages To view enterprise pages the user needs to click on the enterprise name. 36

37 Enterprise Pages Clicking on the enterprise name will link the user to the enterprise page list. This view provides the user with a link to each page for a category, animals in this example. Use user may click on a page name to view the selected page. 37

38 Enterprise Pages Clicking on the page name will link the user with the page they have selected. Receipts (page 9A) is used in this example. 38

39 Enterprise Pages Entering data
The RECEIPTS page is typical of this record book for entering data, the Add Record button is clicked with the mouse. An alternative method of adding a record is to press the Tab key until the Add Record button becomes selected then press the Enter key. 39

40 Enterprise Pages Entering data
The date for the entry can be selected from a pull down menu including month, day, and year. The current date will be the default setting. The record book will automatically place entries in chronological order. 40

41 Enterprise Pages Entering data
When adding a record, a new window appears that the user will enter the record data. 41

42 Enterprise Pages Entering data
When the new window appears, and after selecting the date, the user will first select a sub category to enter the data (use pull down window). 42

43 Enterprise Pages Entering data
After selecting a subcategory, the user enters the new data. 43

44 Enterprise Pages Entering data
Click the Save Record button after entering the new data. 44

45 Enterprise Pages Entering data
Note that the data is totaled by subcategory and with a grand total for the page. 45

46 Enterprise Pages Closing a window
If a user opens a window and decides not to enter data, the window may be closed by clicking on the close window link. 46

47 Editing column headings (captions)
Enterprise Pages Editing column headings (captions) To create column headings click on the edit captions link. This action will activate the edit captions window. 47

48 Editing column headings (captions)
Enterprise Pages Editing column headings (captions) The column headings are created using the Edit Captions window. 48

49 Editing column headings (captions)
Enterprise Pages Editing column headings (captions) The user may type the column heading into the data cells and click the Save Record button when completed. 49

50 Editing column headings (captions)
Enterprise Pages Editing column headings (captions) The completed page after creating a new column heading entry. Creating the column headings needs to be completed only once per page. 50

51 Core Record Book Pages Core record book pages are common to all record books and are listed on the right side of the record book main page. Clicking on the page name will link the user with the record book page. 51

52 Core Record Book Pages Click on the core record book page to be viewed. 52

53 Core Record Book Pages The Add Record window will appear. Click the Add Record button to create a new entry. 53

54 Core Record Book Pages Enter the date from the pull down menu list and select an enterprise for the entry from the pull down menu. Enter the Item Description and the value in the correct column. 54

55 Core Record Book Pages Click the Save Record button when the entries are correct. 55

56 Core Record Book Pages The data entry is now part of the record book. To return to the Record Book Main Page the user may click on the Return to Record Book Main Page link in the upper left of the window. 56

57 Core Record Book Pages Returning to the Record Book Main Page gives the user the option to select additional enterprises or pages. 57

58 Record Book Help Each page contains a HELP resource. The HELP resource may be accessed from the link located in the upper right corner of the page. 58

59 Record Book Help Help pages contain the details of how data is manipulated to create analysis factors, source of data, and a description of the type of data to be entered within the record book page. The example shown is from the Animal Enterprise category focusing on Enterprise Analysis. 59

60 Editing Data Error to be corrected To edit existing data the user may use the Edit link in the far right column. Click on the link. 60

61 Editing Data Spelling may be changed using the same procedure you would use for any of the windows products. Be sure to click on the Edit link for the line to be changed. 61

62 Editing Data After the changes have been complete the user can click on the Save Record button to save the data changes. 62

63 Editing Data Data edit completed. 63

64 Editing Account Information
Changing school name or adding the school name. Start on the Record Book Home Page and select the edit my info link. 64

65 Editing Account Information
When the edit my info window opens select your school name from the pull down menu. 65

66 Editing Account Information
Click on the correct school name to select the school. 66

67 Editing Account Information
When the school name appears in the cell, click the Save Account Information button. This navigates the user to the next window. 67

68 Editing Account Information
When the second edit my info window opens select your teachers name from the pull down menu. Teachers must have a Teacher View account to be displayed in the pull down menu. 68

69 Editing Account Information
Click on your teacher’s name to select the teacher for your record book. 69

70 Editing Account Information
Click the Save Information button to complete editing the school and teacher name. 70

71 Editing Account Information
The teacher and school names will appear in the upper left corner of the Record Book Main Page when completed. 71

72 Deleting Data Delete this line When a line of data is to be removed from a record book the Delete function may be used. 72

73 Deleting Data The link to Delete is located in the right column. 73

74 Deleting Data Selecting the Delete link (on the row to be deleted) brings the Delete window into view. The user needs only to verify by selecting the Delete key to delete the row from the record book. Once a row has been deleted it can not be recovered. Selecting the Cancel button will prevent deleting the data. 74

75 Deleting Data Note that the entry has been deleted. Users are advised to use caution when deleting data, when an entry is deleted it is gone and can not be recovered. 75

76 Printing Record Book Pages
Printing EZ Records pages is done one page at a time. Use similar procedures that you would use to print any document from a windows operating system. The pull down menu under File may be used. 76

77 Printing Record Book Pages
Some users prefer to use keyboard strokes to print. The Ctrl+P command will also start the printing procedure. 77

78 Printing Record Book Pages
An additional printing command may be initiated through the print icon located in your tool bar. This command will typically send the print task to your default printer. 78

79 Printing Record Book Pages
printing the record book cover To print the EZ Records cover, click on the Manage My Record Book link on the Record Book Main Page. 79

80 Printing Record Book Pages
printing the record book cover The record book cover is printed from this window, Manage My Record Books link on the Record Book Main Page. Click the Print Cover link to print the cover. 80

81 Create a New Record Book
The user has two record books, Amy Wilson 2004 and Amy Wilson To add another record book, Amy Wilson 2005 the following procedure should be completed. Click on the Create New Record Book link. 81

82 Create a New Record Book
The Name Your Record Book window appears and provides the user with the opportunity to name a new record book. In this example we will create a new record book for Amy Wilson 2005. 82

83 Create a New Record Book
Type in the record book name and when completed select the Save button. 83

84 Create a New Record Book
Note that the Amy Wilson 2005 record book has been added to the list of record books. The user may need to reset the default record book after adding a new record book. (slide 89) 84

85 Create a New Record Book
All student record books should be listed in the pull down menu. This means only a single set of login data is required for all SAE record books. 85

86 Other Record Books Multiple records are available for a single subscription. 86

87 Other Record Books To access other record books (typically other years of records) the user may select from the list of records available. 87

88 Other Record Books Selecting other record books from the menu list will provide the user with access to multiple records. In this example the user is viewing their 2005 record book (light colored folder). Note the 2004 record book (dark colored folder) is an option for the user. 88

89 Other Record Books To set the default record book the Manage My Record Books link is provided. Click on the Manage My Record Books link to set the default record book. 89

90 Setting the Default Record
The user selects the record book they wish to set as the default record book by clicking on the radio button next to the record book name. 90

91 Setting the Default Record
The default record book is the record book that will automatically load when the user signs into the EZ Records program. 91

92 Setting the Default Record
After selecting a record book the user needs to click the Set button to create the default record book. 92

93 Setting the Default Record
To return to the record book the user needs only to click on the record book name or click on the link provided. 93

94 Setting the Default Record
Clicking the record book name moves the user to the Record Book Main Page. 94

95 Deleting an Enterprise
When an enterprise is to be deleted from a record book the –Delete An Enterprise link can be selected. 95

96 Deleting an Enterprise
After clicking the –Delete An Enterprise link the Select an Enterprise to Delete window appears listing the enterprises in the record book. The user selects the enterprise by clicking on the enterprise name. In this example the Golf Course enterprise will be deleted. 96

97 Deleting an Enterprise
The software prompts the user to verify that this is the enterprise to be deleted. Select the Yes button to delete the enterprise. 97

98 Deleting an Enterprise
The Golf Course enterprise has been deleted. When an enterprise has been deleted it can not be retrieved. 98

99 Deleting a Record Book Select the record book to be deleted from the Manage Record Books window by clicking on the radio button to the left of the Record Book Name. 99

100 Deleting a Record Book After selecting the Record Book to be deleted click the Delete link. 100

101 Deleting a Record Book The software prompts the user to verify that a record book will be deleted. Click the Yes button to delete the record book. 101

102 Deleting a Record Book Note that the Amy Wilson 2004 record book has been deleted. Use caution when deleting a record book as the record book may not be recovered. 102

103 Deleting a Record Book To return to the Record Book Main Page click on the record book to be viewed. 103

104 Deleting a Record Book Note that the Amy Wilson 2004 record book has been deleted. 104

105 Logging out To exit the record book the user clicks on the >LOGOUT link in the upper right corner of the window. 105

106 Account Renewal When viewing the Record Book Main Page – 30 days prior to an account expiring a message will appear notifying the user the number of days prior to subscription expiration. You will need a new access code prior to renewing your EZ Records account. Reminder: EZ Records is a 14 month subscription. 106

107 Account Renewal At the right end of the message that notifies the user when the account is going to expire is a link to the Renew? window. You should click the Renew? link after you have acquired a new access code. 107

108 Account Renewal When the Renew? link has been clicked, the Create or Renew an Account window opens. Enter the new access code and click the Validate Code button. 108

109 Account Renewal You must use a new access code number. Use caution and do not create a new account, you can not merge two accounts together. New accounts are created from the login window, FIRST TIME USER ACCOUNT SET-UP link. 109

110 Account Renewal Account Renewal
Click the Validate Code button to renew the account. 110

111 Account Renewal Clicking the Validate Code button open the Record Book Main Page and has renewed the account. All data will be accessible just like prior to the subscription expiration. To start a new record book for a new year the user clicks on the Create New Record Book link. (Shown earlier in this presentation, slide 81.) 111

112 Account Renewal Expired account
If your account has expired, the account may still be renewed. When a user attempts to login on an expired account the software will automatically open the Create or Renew Account window. A new access code is required to renew the account. 112

113 Account Renewal Expired account
Enter a new access code and click the Validate Code button. 113

114 Account Renewal Expired account
Clicking the Validate Code button open the Record Book Main Page and has renewed the account. All data will be accessible just like before to the subscription expired. To start a new record book for a new year the user clicks on the Create New Record Book link. (Shown earlier in this presentation, slide 81.) 114

115 Teacher View Student names appear on the student list when students select a teacher from their school. 115

116 Teacher View Individual user grade summaries can be viewed as a percent of the total points earned. Clicking on the arrowhead left of the name displays the record book summary expressed as a percent. 116

117 Teacher View Selecting Open All permits the teacher to view a summary of all student record books. 117

118 Teacher View Each student record book is summarized and the grade is expressed as a percent of the total possible. If a record book has not been graded it will display No Grade. 118

119 Teacher View To view the detailed grade summary click the Grade Summary link. 119

120 Teacher View Key to symbols 120

121 Teacher View The summary of all Teacher View action appears on the detailed Grade Summary. 121

122 Teacher View The Teacher View appears very similar to the student view while grading and making comments. 122

123 Teacher View Teacher View for grading and making comments. 123

124 Ordering EZ Records EZ Records is ordered from ITCS Instructional Materials or Pubs Plus and are delivered via with no shipping charges. Orders must contain an address. Orders may be made by phone at (800) , FAX (217) , or sent to ITCS Instructional Materials, 1917 S. Wright St., Champaign, IL 124

125 Ordering EZ Records EZ Records Teacher View is ordered from ITCS Instructional Materials and is delivered via with no shipping charges. The Teacher View access code is delivered with a set of directions for use and typically contains an attachment with PowerPoint instructions for using the software. 125

126 Login Username: jdwilson Password: dodge
Practice Account Login Username: jdwilson Password: dodge 126

127 Illinois FFA The End Information Technology and Communication Services
Click on any of the following articles to get the story... Click on any of the following articles to get the story...                                                                                                                                                                                                                                                                                                       Illinois FFA By Dave Wilson Information Technology and Communication Services ITCS Instructional Materials College of Agricultural, Consumer and Environmental Sciences University of Illinois at Urbana-Champaign Copyright ® University of Illinois Board of Trustees The End


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