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Checklists before Travel The goal of the review process is to make sure that your team has a successful assessment trip. Please help us ensure this success!

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Presentation on theme: "Checklists before Travel The goal of the review process is to make sure that your team has a successful assessment trip. Please help us ensure this success!"— Presentation transcript:

1 Checklists before Travel The goal of the review process is to make sure that your team has a successful assessment trip. Please help us ensure this success! 1.Submit the following to the project management staff at, via (preferred), fax, or snail mail for all assessment trips and implementation trips (even within the 806 Presentation for your Assessment trip 605 Volunteer Waiver Form & 608 Travel Insurance for each person traveling, including mentors. 2.Chapters must have completed the following for EWB-USA to approve travel: Student Chapters must have paid chapter fees All team members must be members of EWB-USA. Click 3.Assessment/Implementation review via conference call will take place between the Project lead, Project Mentor and the Project Management Staff at EWB-USA. The TAC Liaison and other relevant team members are welcome to join in as well.

2 Checklists before Travel (Cont.) 4.The Project team MUST notify the project staff of any changes to travel dates or travel teams. Additional team members MUST send in Waivers (#605) prior to travel. 5.Review the following information with your team. Travel Readiness Checklist (#601): Project lead should review this Travel Tips Presentation (#602): Have each person traveling review this Personal Health Checklist (#603): give this to teams health point person (to be taken on the trip in case of an emergency) Volunteer Waiver & Health Insurance Form (#605): Each person traveling should fill out this form and send it to EWB-USA Emergency Information Sheet (#606): Each person on the team, their families and EWB-USA should receive this form Detailed Field Equipment Checklist: Mentor or project lead should take this on the trip

3 Project Lead Sign-Off This slide must be submitted with a real signature. Fax I _Richard Cairncross_ as the faculty advisor of this project, have reviewed the technical and logistical contents of this project, and approve of the proposed design. I will also comply with TAC recommended changes and make suggested changes before traveling on the assessment trip. I have read through the submission requirements on the following slides. We understand the next steps in the process and will submit all required documents by the submission dates. Signed ______________________

4 The Miramar Clean Water Supply Project Assessment Trip for The Miramar Clean Water Supply Project Drexel University El Miramar, El Salvador

5 Project Information Date of TAC Presentation: August 8, 2007 Project Tracking –ID Number: (See ARC Review) –Location: El Miramar, El Salvador –Risk Level: Low Chapter: Drexel University Dates of this proposed Travel: September 17 – 22, 2007 Previous Trips to the community: Dates of TravelAssess/ImpPhaseDescription May 15-19, 2007AssessmentPhase 1Project research & assignment. Led by Rowan U. chapter with one Drexel student participating

6 Objectives of Site Assessment Trip Overall Project Objective: –Gather relevant data for water supply and distribution project including water quality, hydrogeology and community information. Engaging community interaction and involvement in decision-making and implementation will be a main focus of this trip. Give the background of the project: –The Peace Corp. referred this community to EWB because of its dire need for a year round water supply. Rowan University received permission from EWB-USA to pursue this project. During an assessment trip in May, 2007 to La Ceiba and Miramar, in which one Drexel Student participated, the assessment team decided that there is enough work to be done for two projects & has since given Drexel lead of development work in Miramar. There is a need for a more detailed assessment of Miramars water supply options.

7 Objectives of Site Assessment Trip Site Assessment Data Needs: –Core samples for a deep well (100m) –Water quality at various depths in water table –Investigate sources: Spring to the East of Miramar –Flow data –Water quality –Ability to use (flow & permission) Private wells –Investigate river source location for viability Soil composition Flood resistance Property rights River flow rate data –Check electricity options, reliability & cost –Survey routes for pipeline options –Research in-country supply sources (shovels, pumps, materials) –Locate existing & potential water storage sites –Build Dew catchment and rainwater catchment prototype experiments –Examine houses for rain collection feasibility –Engage in discussions with communities about pros/cons of various water supply options and the community commitment

8 Site Assessment Methodology Describe the potential impacts to the physical environment that the project may cause –Utilizing water sources may reduce available water supply. No monitoring plans available. Describe what training your team has undergone/will undergo for this project. –Surveying equipment orientation –Water quality testing training –Cultural orientation from peace corps volunteer –Project course being conducted at Drexel

9 Metrics Technical: What metrics will be used to determine the technical success of this project? –Community opinion, health & growth –Water usage & quality measurements –Continued health assessments What data is needed? –Water quality/quantity, & health data collected in community Economics: What metrics will be used to measure the affect of this project on the community? –Number of children attending school, women engaged in micro- enterprise –Population and revenue generated (if any) from water supply What data is needed? –Individual economic assessments –Maintenance requirements and costs –Amount of water used by community

10 Metrics Health: (If your project will have a health impact) Your team will need to conduct a baseline health assessment during this trip. See here for an example. It is recommended to have health professional complete document #509 prior to your –Health assessment completed on first assessment trip. –Data from health assessment will be used to complete #509 form and to guide additional health assessment data collection What metrics will be used to measure the affect of this project on the community? –Prevalence of water borne illnesses, diarrheal disease –Child mortality What data is needed? –Water source data from Miramar –On-going health assessment

11 Community Interactions What facts about culture, politics and ethnicity of the projects region did your team find that are relevant to this project? –Long pants for professional environments –Alcohol consumption is taboo –Male chauvinism is prevalent What is the plan for interacting/interviewing the community? –Community engagement activity, continue health surveys and follow-up Does your project have or need a translator? –Peace Corps volunteers: Carl, Alana, Carlie –EWB-Drexel student from El Salvador, John McCormack How many people will this project impact? –Miramar residents, 180 people directly impacted

12 Community Involvement & Education How will the community participate in planning? –What are the future plans for involving the community in the decisions for this project? Share potential designs Receive feedback Integrate community input –Who will be the community contact that the team will continue to correspond with after the assessment trip? Peace Corps volunteers Local community health leaders Once the initial designs have been completed, will there be a follow-up second assessment to discuss the designs with the community? –Yes – this trip will be the second assessment trip How will the community participate in construction and maintenance? –Community involvement includes digging and planning design. –Paid local staff will oversee the project into the future. –Peace Corp involvement will ensure long term success Does your team have plans for educating the community? (E.g. maintenance, health issues etc) –Involvement in implementation, construction, & design –Peace corps community health volunteers and programs

13 Equipment What equipment will be brought to the country for this project? –List all relevant equipment Water testing equipment Surveying Equipment –Has the team checked that each piece of equipment can pass through customs? Yes

14 Living Arrangements Provide a short point to point list with dates & transportation, and lodging –9/17: Fly into San Salvador –9/17: Ride Peace Corp Van to San Francisco Menendez –9/17-21: Accommodations provided by Peace Corp Volunteer in SFM –9/21: Return to San Salvador airport by Van –9/22: Fly to Philadelphia What will be the sources of food and water for the team? –Cafeteria located in San Francisco Menendez Will the team be visiting surrounding areas? –Limited tourism may occur

15 Safety & Emergency Plan Safety Plan –Provide first aid kits –Go to the US Embassy if there is trouble Emergency Plan & Exit Strategy –Peace Corps Van is on call to transport in emergency Are there any State Department Warnings for this country?State Department –No Are there any other safety concerns for traveling at this time? –No

16 Project Contact Information Project Team: –12 Drexel students actively engaged in project work through an independent study course –Eunice Lin, Mike Sexton, Alex Waldman, Kim DiGiovanni, Sara Smith, Lindsey Faulker, Jeff Bouley, Jason Burns, Christopher Mohl, Brian Quinn, Alex Lannan, Alex Moseson Name PhoneChapter Project Lead(s)Alex Drexel PresidentAlex Drexel Mentor (if applicable)Joe (215) Drexel Faculty Advisor (if applicable) Rich edu (610) Drexel, MAP Health Point PersonNone NGO/Community Contact Emily Reese Note: All University trips must have a faculty advisor or mentor with the appropriate technical background accompanying the assessment trip.

17 Project Team & Overseas Contact Chapter Traveling: Drexel University On-the ground Contact Phone # for the travel team: –Carl Slomowitz: , Nearest US Consulate Contact info: –U.S. Embassy in El Salvador Final Blvd. Santa Elena, Antiguo Cuscatlán, La Libertad phone: ; fax: Nearest Hospital Contact Info: –Clinic in Cara Sucia, El Salvador, about 6 miles from Miramar Travel Team –Number of Students Traveling: 5 (2 women, 3 men – one male is El Salvador citizen) –Number of Professionals Traveling: 1 (faculty advisor)

18 Travel Team List the Travel Team Names: Name PhoneTravel Waiver (#605) (Yes/No) Member of EWB-USA (Yes/No) Chapter Name Student/ Professional Alex edu DrexelStudent Eunice du DrexelStudent Kim DiGiovanni edu DrexelStudent Jason DrexelStudent John McCormack DrexelStudent Rich Cairncross Yes Drexel, MAPAdvisor, Professional

19 Budget & Hours Please fill in the following table with no modifications Who is assigned to oversee budgeting? ExpenseTotal Cost Travel$3,000 On Ground$800 Materials$1,000 Other$200 Total$5,000 Names# WeeksHours/WeekTrip HoursTotal Hours Project Lead: Alex Lannan108 Mentor Hours: Rich Cairncross108 Student Hours:10

20 Donors & Funding List sources of funds and in-kind contributions –PRC Rotary Club –Drexel Grants –Aramark Fundraiser –Brightfields inc. Did your team meet its funding goals? –Not Yet, but we will

21 Response to TAC Comments Have not received any feedback from TAC.

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