Presentation on theme: "NJIT Student Employment Management System (SEMS) EDUCAUSE 2005"— Presentation transcript:
1 NJIT Student Employment Management System (SEMS) EDUCAUSE 2005 Presented by:Kathy J. Bialk, Director of Student Financial Aid ServicesHaresh Gopal, Acting Director of University Information Services
2 NJIT Student Employment Management System (SEMS) Copyright Kathy Bialk This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
3 About NJITNJIT — New Jersey’s Science & Technology University — maintains “the edge in knowledge” that enables us to be innovative, entrepreneurial, and engaged.Offers baccalaureate through PhD. degrees in engineering and technology disciplines, computer and information science, architecture, management, applied sciences, mathematics and biotechnology.8,000+ students
4 About Student Employment Student employment became a major function and responsibility of the Student Financial Aid Services Department (SFAS) fall 2002.SFAS processes approx. 4,000 student employment assignments annually totaling $8.5 millionFederal Work-study: $ .5 millionInstitutional Work-study: $ 2.5 millionStipend: $ 5.5 million
5 SEMS OverviewFacilitates efficient and effective coordination of campus resources to serve the needs of students, campus employers and administrative offices, as well as assists the university in meeting employment regulatory requirements.
6 SEMS Enterprise Integration Strategies – Key Participants Design, testing, debugging and implementation:Student Financial Aid Services2 Senior University Information Services staff members (contributing approximately ¼ FTE)2 part-time graduate studentsUser Acceptance:Feed-back sessions, On-site training
7 SEMS Enterprise Integration Strategies - Scope Various UsersUtilizes existing enterprise administrative systems data – SIS, HRS & FRSUser access entry through web portal interfaceIntegration ultimately achieved through a complement of web services technologies – Java Server Pages (JSP), Java, Apache Tomcat Servlet engine, JDBC application program interface software, Connx middleware and NJIT directory database.
8 SEMS Enterprise Integration Strategies – Support & Funding Presented and approved by Senior Management and Associate Provost/CIOPresented to SIS Users Project Subcommittee for approval and prioritizationSource of funding for graduate student wages were shared by both SFAS & UISPartially implemented fall 2002, fully implemented fall 2004; SEMS v. 2 deployed fall 2005
9 Benefits Leveraged investment in legacy system No added expense for software purchaseUtilizing existing software and open-source technologyNominal cost to fund “student” employee to work with NJIT staff to develop SEMSSFAS performing student employment functions more efficiently and effectively with 1.5 FTE staff personMore satisfied campus-community
10 SEMS Functional – 3 Role Based Modules EmployerStudentAdministrative
11 SEMS SecurityAll users must have a valid University Computing Identification (UCID) and password to access the NJIT web portalUse of UCID is promoted to NJIT students, faculty and staff & supports the integration strategy developed by UIS
12 SEMS – Employer Module Post jobs Manage Jobs Manage Applications Deactivate, Activate, RepostDelegate Authority of Jobs or ApplicationsManage ApplicationsReview applicationsSearch/review by Major, Class, Federal Work-study eligibility or by key word (advanced search)Shortlist, Offer, RejectRehire, Pay rate ChangeFinal confirmation for employment authorizationOn-line Help
22 SEMS Enterprise Integration Strategies TechnologySolutionsAuthenticationDirectory serverLDAPProgramming LanguagesJava, JSP, XML
23 Technical Infrastructure Integration Strategy Adaptable, flexible & supports a reusable software development methodologyTechnologies supporting strategy have been in practice for several years & have created much operational efficiencyLegacy systems lifecycle have been extended due to the implementation of integration technologies
24 Special Thanks & Credit To NJIT Students Anupama Putcha – M.S. Computer Science ’02Siby Alappatt – M.S. Computer Science ’03Ping Peng – M.S. Computer Science ’04Lovina Dadlani – M.S. Computer Science – 2nd year graduateSapan Parikh – M.S. Computer Science – 1st year graduate