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Enhancing Asset Lifecycle Management Through Better Routine and Complex Maintenance Practices Louay Zeaiter 1.

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Presentation on theme: "Enhancing Asset Lifecycle Management Through Better Routine and Complex Maintenance Practices Louay Zeaiter 1."— Presentation transcript:

1 Enhancing Asset Lifecycle Management Through Better Routine and Complex Maintenance Practices Louay Zeaiter 1

2 Asset Lifecycle Management Document Visualization
Section Overview Oracle in Oil & Gas Asset Lifecycle Management Document Visualization Enterprise Project & Portfolio Management Conclusion/Questions

3 Oracle Solutions Manage the Complete Lifecycle
Oracle provides a complete, integrated set of solutions to meet the complex needs of the oil & gas industry. Only Oracle enables oil companies a comprehensive, integrated view of operations that are transforming the oil and gas business. Oracle Primavera focuses on key Upstream and Downstream areas, including capital project planning and maintenance. Oracle Maintenance Focus

4 Asset Lifecycle Management

5 Why is Asset Lifecycle Management Important in the Oil & Gas Industry?
The principles of the asset lifecycle have become more refined as Oil & Gas business models change and the spotlight of the regulator begins to focus on asset value and performance measures. There is now a greater dependency and need for the business to optimise the balance of risk and safety, cost and performance for all capital asset intensive projects Best practices in asset management is now about linking business strategy and values to key business processes across the asset lifecycle – value lies in supporting asset lifecycle decision-making

6 Asset Management At-a-Glance
Asset Strategy Planning and Execution Breakdown & Response Tracking & Compliance Perform total cost analysis Develop asset & spares strategies Establish 3rd party relationships Create schedule Allocate / procure materials & services Maintain, repair, build, or dispose Identify unplanned maintenance / repair Approve / schedule work request Track and report projects & costs Verify compliance Manage performance “Some Enterprise Asset Management vendors can mitigate the costs of a best-of-breed strategy by providing ready-to-use, fixed-price, productized integration; however, many buyers we talk to are looking for single-vendor solutions that provide fewer risks in relationship management and future upgrades.” – Kristain Steenstrup, Research Vice President Maintenance can be boiled down into two transactions: things break and you have to fix them. Therefore, Asset Maintenance is the process of identifying a problem and resolving it through planning and execution of traditional maintenance activities. Material and resource availability must be taken into account when scheduling this maintenance. “Resource” is defined as including Labor and Equipment

7 Asset Lifecycle Management
Internal External Engineering Operations Suppliers Contractors Requirements Specifications Drawings Schedules Defects Orders Advanced Collaboration Tools Project Management Asset Portfolio Mgmt Build / Acquire Operate / Maintain Retire / Dispose Plan Commission Asset Maintenance Asset Intelligence Financial Management One of the most important uses of an EAM system is to provide full asset life cycle management. the functionality to plan and execute large projects over the life of assets so that a complete picture can be built up of the asset, its full service history and costs, so that an informed decision can be made on the disposal strategy. With this approach the equipment can be operated and maintained with a full asset history right through to disposal from the very first day it is commissioned. Global Asset Repository 7 7

8 Oracle Asset Lifecycle Management
80% of Maintenance Cost Determined by Design Business Modeling Dispose Capital Plan Decommission eAM EPPM Autovue Budget Manage Design/ Specify Maintain Integrated lifecycle management means than managing maintenance work, materials and MRO Purchasing..(Shot at point vendors who define “Asset Lifecycle Management” in this way. Believe me, they will have heard this from point vendors.) Lifecycle management means MRO information is integrated with enterprise data sources—design, construction, fixed assets, purchasing et al—to insure hat all impacts are considered when managing the asset lifecycle. Construct/ Procure Operate Install 60% of Quality Problems Are Equipment Related Knowledge Transfer Loss 10-20% of Total Investment 8

9 Out-of-the-Box Enterprise Integration Link to ALL Business Functions Across the Enterprise
Receiving PRIMAVERA AUTOVUE Subcontracting Time & Attendance Procurement Manufacturing Inventory Projects Teleservice Time Entry WO Materials, Reqs Linked to WO & Workflow Transactions Costs Updates Service Request Linked to Work Order Project / Task, WO Costs Production & Maint WO iSupplier Portal Customers Suppliers WO Updates, Catalogs KPIs, Charts, Comparisons Intelligence Employees & Skills Balanced Scorecard Human Resources Posting Integration Leases & Contracts Chart of Accounts WO Billing Asset Capitalization Asset Location Property Manager Accounts Payable General Ledger Accounts Receivable Fixed Assets Asset Tracking Requisition & PO Changes, AP-to-PO Matching & Reconciliation, AP-to-FA Mass Additions


11 Document Visualization

12 What makes up Oracle’s Visual ALM Solution?
AutoVue Enterprise Visualization + Oracle Asset Lifecycle Management Solutions Differentiate your Oracle ALM and Asset Management solutions by adding document visualization and collaboration capabilities to your business processes Add unique value to asset management processes

13 Specialized information is left out of the enterprise network
Document Collaboration Challenge The Asset Information Management Challenge Enormous volume of varied information Too many islands of information Engineering data locked in engineering Rapidly changing environment Multiple versions of the truth Increasingly complex compliance requirements Specialized information is left out of the enterprise network

14 AutoVue Enterprise Visualization Collaborate Securely on Any Document
Contracts, RFIs,… Floor Plans, 2D Specs… 3D models, assemblies… View, access and share any document type Add digital annotations and comments Collaborate in real-time via the Web Access document online and offline Integrate into back office, content management, front end solutions Maintain data security and integrity Print & batch print documents 14

15 Oracle’s AutoVue Annotations speed up reviews and approvals
Annotations/Red lines as separate layers Graphical and textual components Multiple levels of annotations Original document not affected 15

16 eAM Primavera Projects AutoVue
AutoVue Visual Applications Capitalize on Asset Information to Drive Process Innovation 80% of Maintenance Cost Determined by Design Connect islands of info Visual context within business processes PPM – validate tasks feasibility ALM – improve workforce productivity Enrich visual context throughout asset lifecycle Visually document changes of configuration Capture repair best practices Install Design/ Specify Business Modeling Capital Plan Operate Maintain Construct/ Procure Manage Budget Dispose Decommission eAM Primavera Projects AutoVue Note: Make sure to explain that we are talking about the Asset Information Management challenge, as well as the Product Information Management challenge. 60% of Quality Problems Are Equipment Related Knowledge Transfer Loss 10-20% of Total Investment

17 Attachments

18 Attachments



21 Enterprise Project & Portfolio Management (EPPM)

22 Oracle Enterprise Project Portfolio Management Single Corporate System of Record
Project Financial Management Portfolio Management & Optimization Program & Project Management Resource Management Risk Management Enterprise Resource Management Human Capital Management Financial Management Financial Operations Governance Risk & Compliance Strategic HCM Processes Workforce Service Delivery Workforce Admin. & Management Supply Chain Management Enterprise Performance Management Product Lifecycle Management Procurement/ Value Chain Planning Transportation & Logistics Strategy Management Business Planning Profitability Management Only comprehensive Enterprise PPM solution from a single vendor Coherent and complete solution for Enterprise PPM with ERP, database, middleware, and analytics) Bringing together complex scheduling and industry-specific PPM processes with project financial management, skills and inventory management, and other enterprise solutions End-to-end visibility and control for improved decision making, coordination, and collaboration Consolidated view of enterprise and project portfolio for an accurate, up-to-date view of project, people and financial performance OLTP & ODS Systems Desktop Excel XML Business Process Collaboration Processes

23 Enterprise & Plant Challenges: Integration to Drive the Optimization of Capital, Assets and People
Capital Investment Strategically managing portfolios Assessing, modeling and mitigating risk Enhancing visibility of EPC partners Managing complex programs & projects Asset Efficiency Managing scope changes quickly Access to real-time data Collaboration throughout the company Metrics/measurement to drive KPIs Talent Shortage Assigning the right people to the right projects Leveling resources and resource optimization Poor resource utilization As outlined on the previous slide, fragmented and siloed information and data makes the 3 key challenges of the enterprise and plants even worse. Lack of real time information from numerous sources in order to make the correct business and project management decisions is impacted. With business information in multiple silos that do not communicate, with time lags between information updates, and what has happened at HQ, the plant and the field, we end up managing projects through the review mirror. A good example is the accounting system. Historical information, typically two to three weeks old. But it does not allow for proactive project management. Proactive project management is needed to address the above challenges; with robust PPM solutions, interoperability and access to real-time information many of the challenges can be addressed.

24 Optimizing Existing Assets: Operational Excellence Drives Success in a Down Economy
Plan Can we prioritize the maintenance backlog? Do we have the right – or enough – resources and capacity for success? Have we considered major risk factors including suppliers/service providers, weather, etc? Can we leverage best practices to reduce planning time and mistakes? Can we effectively communicate status/progress internally and externally? Execute Can I collaborate/coordinate with service providers through the project lifecycle? How do I balance resources across daily work, turnarounds and capital projects? Can I level resources to avoid over-allocation? Are we preventing scope creep? How can I continuously assess schedule & cost risk effectively? Measure Can I improve unplanned downtime through better resource management? Will I minimize safety issues if I have the right people on the right projects? Can I increase wrench time and craft productivity with a diminishing pool of resources? Will I be able to measure service providers/contractors performance? How can I improve ROA and asset efficiency for stakeholders?

25 Optimizing Existing Assets Reducing Daily & Shutdown/Turnaround Maintenance Costs
Challenge Scheduling and leveling resources – both labor & equipment – from EAM applications to avoid over-allocation Adopting best practices and leveraging past experiences Assessing costs and schedule risks Solution Optimal resource use by getting the right people on the right projects at the right time Capturing standardized processes for re-use (e.g., project templates) Enabling risk simulation (e.g., Monte Carlo) and analysis of projects Results Kuwait National Petroleum Company reduced shutdown duration by 7% and saved over US$21M year Marathon Oil avoided costly mistakes and delays by integrating processes with contractors Total is reducing costs by adopting project risk management practices Simply put, maintenance is an expense so any reduction in the expense falls to the bottomline. The labor component of maintenance presents a challenge most notably because the costs associated with labor provide the greatest area for savings. Because making sure resources are available, qualified and deployed quickly to a project reduces costs. In addition, failure to get the right people on the right jobs has implications beyond cost, including safety and regulatory issues. Another example centers on the integration of Primavera and EAM (Enterprise Asset Management) solutions. Work Packages (generated via the EAM) contain numerous work orders which – without Primavera integration – necessitate opening each work order to see the specific resources allocated to the work order. With Primavera it’s one click and the total resource allocation for the Work Package is depicted graphically without the onerous and time wasting task of manually opening each work order in each Work Package.

26 Doing More with Less: Get the Right People On the Right Projects at the Right Time
Plan How do I forecast my resource requirements 5, 10, 15 years into the future? How do I ensure I have the right resources for the project? Are we over/under allocating resources? Do our partners or service providers have the necessary skill sets? Execute How can I quickly adjust for illness and other risk factors? If my other projects are delayed how does this affect my resource plan? Can I continuously monitor projects for issues and resource bottlenecks? How do we ensure adequate communication between the resources and project controls? Measure Has craft productivity increased? Are we capturing best practices for the next generation? Did we reduce errors by assigning the right skill to the right task? Are resource constraints delaying the delivery of the project?

27 Optimizing Existing Assets Reducing Daily & Shutdown/Turnaround Maintenance Costs
Solution 1: Optimal Resource Use View available resources Avoid over allocation of resources Solution 2: Capturing Standardized Processes Develop best practices

28 Optimizing Existing Assets Reducing Daily & Shutdown/Turnaround Maintenance Costs
Solution 2: Enabling Risk Simulation Map risks to activities View results for the entire project or selected WBS Show probability of success and contingency needed See the impact of risk on project, activity dates and cost

29 Solution Benefits Maintenance Capital Projects Operation
Enhance routine maintenance and refinery turnarounds Improve field service operations with greater asset visibility Capture “As-Maintained” plant configuration changes Improve communication & collaboration by breaking down information silos Improve multi-team collaboration for expedited capital project expansion and construction Prevent and protect against claims Improve field and back office access to and collaboration around critical documents and design files Enable fully integrated document review, collaboration, control and audit capability 29

30 1 2 3 4 5 6 7 8 9 ALM + EPPM + Document Visualization Enables You To…
Replace Standalone Maintenance Mgmt Systems 2 Manage the Full Asset Lifecycle 3 Drive Maintenance Best Practices 4 Drive transparency into project decision makers and business decisions 5 Balance and manage internal and external project resources 6 Improve means to control project/program costs and delivery time 7 Expedite project delivery with improved collaboration on visual data 8 Improve interoperability and break down information silos 9 Maximize plant reliability by assessing and addressing risks early

31 Q & A 31

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