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Displaying & Printing Class Rolls Tutorial v21 Displaying and Printing Class Rolls.

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Presentation on theme: "Displaying & Printing Class Rolls Tutorial v21 Displaying and Printing Class Rolls."— Presentation transcript:

1 Displaying & Printing Class Rolls Tutorial v21 Displaying and Printing Class Rolls

2 Displaying & Printing Class Rolls Tutorial v22 Learning Objectives As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term grades directly to the Registrar via web-based procedures. This online tutorial will describe the process by which class rolls can be viewed, printed, and downloaded via the myUK portal.

3 Displaying & Printing Class Rolls Tutorial v23 Learning Objectives After completing this tutorial, you should be able to:  Display class rolls  Print class rolls  Export class rolls to Excel

4 Displaying & Printing Class Rolls Tutorial v24 myHelp CM Portal Access In order to access electronic class rolls, the user needs:  To be designated as either the instructor of record for the course or identified as a valid appraiser of the course  To sign a Statement of Responsibility (SOR) form located at If you do not have access, please work with your college contact to get this access assigned  The college contact list is located at

5 Displaying & Printing Class Rolls Tutorial v25 myHelp CM Portal Access Establishing access is a one-time process for each user After reviewing this tutorial, please complete the brief survey available on the myHelp website  term_Survey.html  Comments are welcome and are used to improve this tutorial  Questions or suggestions may be directed to:  IRIS Training

6 Displaying & Printing Class Rolls Tutorial v26 Web Portal Navigation To use the myUK Campus Management portal, go to https://myuk.uky.edu/irj/portal

7 Displaying & Printing Class Rolls Tutorial v27 Web Portal Navigation Enter your AD (or MC) User ID and Password, then click on the Log On button

8 Displaying & Printing Class Rolls Tutorial v28 Web Portal Navigation Depending upon your access role in the system, your login screen may look different than this one

9 Displaying & Printing Class Rolls Tutorial v29 Student Administration Navigation On the Menu bar at the top of the myUK portal screen, click the Student Administration tab

10 Displaying & Printing Class Rolls Tutorial v210 Student Administration Navigation The Student Administration Welcome page provides current news for Campus Management users

11 Displaying & Printing Class Rolls Tutorial v211 Electronic class rolls Electronic class rolls can be viewed and printed by authorized faculty and staff from the myUK portal Procedure may be performed at various times before and during the semester to have up-to-date information about students who are officially enrolled in a course

12 Displaying & Printing Class Rolls Tutorial v212 Electronic Class Rolls Navigation Click Faculty Services

13 Displaying & Printing Class Rolls Tutorial v213 Electronic Class Rolls Click Class Rolls

14 Displaying & Printing Class Rolls Tutorial v214 Electronic Class Rolls To choose the appropriate Academic Year and Term, click on the Drop-down List icon

15 Displaying & Printing Class Rolls Tutorial v215 Electronic Class Rolls Double-click on the appropriate year and term

16 Displaying & Printing Class Rolls Tutorial v216 Electronic Class Rolls Type the course subject and number into the Course Subject & Number field Remember: When typing a two-digit Course Subject, you will need to type two spaces before you type the Course Number

17 Displaying & Printing Class Rolls Tutorial v217 Electronic Class Rolls Click on the Search button

18 Displaying & Printing Class Rolls Tutorial v218 Electronic Class Rolls Click on the SW 505 link A list of courses that match the criteria will display

19 Displaying & Printing Class Rolls Tutorial v219 Electronic Class Rolls A list of all possible class rolls for the course will display.

20 Displaying & Printing Class Rolls Tutorial v220 Electronic Class Rolls Section information includes: Meeting TimesMeeting Times Event Type (Lecture, Lab, etc.)Event Type (Lecture, Lab, etc.) InstructorInstructor Room CapacityRoom Capacity Course CapacityCourse Capacity Number of Students EnrolledNumber of Students Enrolled Course Waitlist AvailabilityCourse Waitlist Availability Number of Students on WaitlistNumber of Students on Waitlist

21 Displaying & Printing Class Rolls Tutorial v221 Electronic Class Rolls Click on the Section link

22 Displaying & Printing Class Rolls Tutorial v222 Electronic Class Rolls To print, click on the Printer Friendly link Information includes: Last NameLast Name First NameFirst Name Student IDStudent ID UsernameUsername DegreeDegree Major (Minor)Major (Minor) ClassificationClassification

23 Displaying & Printing Class Rolls Tutorial v223 Electronic Class Rolls When the roll displays, click on the Printer icon

24 Displaying & Printing Class Rolls Tutorial v224 Electronic Class Rolls Click on the Close icon to close the roll

25 Displaying & Printing Class Rolls Tutorial v225 Electronic Class Rolls To export the data to Excel, click on the Export to Excel link

26 Displaying & Printing Class Rolls Tutorial v226 Electronic Class Rolls Click on the Save link

27 Displaying & Printing Class Rolls Tutorial v227 Electronic Class Rolls Save the file by choosing the appropriate folder on your computer, changing the File Name, then click on the Save button

28 Displaying & Printing Class Rolls Tutorial v228 Electronic Class Rolls Summary Display Class Rolls Print Class Rolls Export Class Rolls to Excel

29 Displaying & Printing Class Rolls Tutorial v229 Help Questions or suggestions about the Class Rolls and Mid- term Grading Tutorials may be directed to:  IRIS Training Additional Resources may be found on myHelp: 

30 Displaying & Printing Class Rolls Tutorial v230 Electronic Class Rolls Survey After reviewing this tutorial, please complete the brief survey available on the myHelp website   Comments are welcome and are used to improve this tutorial


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