3 Background ReportBackground reports provide background on a topic. They solves real workplace problems and respond to real workplace needs.Background reports focus on a specific topic meeting specific audience needs.The two essential infrastructures of the background reports are definition and classification.
4 Background ReportTechnical background reports solve workplace problems by providing information on a topic, satisfiying the needs of the readers.Example: In 1999, HP company wrote a background reports about the use of « nanotechnology » for its clients.
5 STEP 1: Build a team (As with other types of reports) Background ReportSTEP 1: Build a team (As with other types of reports)
6 Background ReportStep 2: Find a project requiring a background report. (example: use of new technologies)Example: For a technical background report about « nanotechnologies », there will be no recommendations, instructions or conclusions. There will be only introductory background information for readers.
7 Step 3: Analyze the audience and purpose Background ReportStep 3: Analyze the audience and purposeWhen you find a subject, think about the specific audience that might read the background report.Taking our example on « nanotechnology », there might be investors, government officials, organizations, marketing analysts.
8 Step 4: Choose the « packaging » for the report Background ReportStep 4: Choose the « packaging » for the reportThinking about the design that will be used for the report, as a memo report, online report, report, or formal report.
9 Step 5: Narrow the topic for the report Background ReportStep 5: Narrow the topic for the reportSummarize all the information gathered, using appropriate words to be undertood.
10 Step 6: Use the infrastructure to develop a tentative outline. Background ReportStep 6: Use the infrastructure to develop a tentative outline.Infrastructure: description,process, causes, effects, definition, classification and persuasion.Example: « manufacturing at the molecular level ».
11 Step 7: Plan and develop graphics and tables. Background ReportStep 7: Plan and develop graphics and tables.When conducting a research on a topic, graphics and tables will be used. DO NO forget to include them in the bibliography.
12 Step 8: Set up a source list (bibliography) Background ReportStep 8: Set up a source list (bibliography)Step 9: Review and revise your rough draft
13 What is Definition ?Definition means the explanation of the meaning of a potential unfamiliar word.There are 3 types of definitions:Synonym DefinitionsFormal Sentence DefinitionsExtended Definitions
14 Synonym DefinitionsIt is the use of a simple, familiar word in order to provide a quick on-the-spot definistionof a potentially unfamiliar term.
15 Formal Sentence Definition It is the use of a full sentence to provide a more formal definition of a technical term.Formal sentence definition has a particular structure:Defining the Term.Locate the term in a category.Differentiates that term from other members of that category.
16 Extended definitionsDefinitions that take up one or more paragraph to be explained. technical terms ( global warming, big bang theory, nanotechnology etc.)Tools of definition are used to convey the full sense of the term being defined in the extended definition.
17 How to write and extended definition? Find a simple project requiring an extended definition. Some examples: rain forests, recycling, dyslexia, acupuncture etc.Define an audience and a purpose.Research the termWrite a formal sentence definitionChoose the tools for the extended definition
18 How to write and extended definition? Extended definition toolDescriptionProvide description detail about the term being definedProcessExplain the steps in one or more processes related to the termCausesDiscuss causes related to the term being definedEffectsDiscuss consequences, results, and effects related to the termProblemsCompare the term being defined to relates or opposite thingsComparisonsDiscuss the categories into which the term being defined can be dividedApplicationsDiscuss the real world uses of some aspect of the termBenefits, advantagesDiscuss any benefits or advantages associated with the term
19 How to write and extended definition? Plan and develop graphicsOrganize the materials you’ll use to write extended definition Some organizational patterns: - chronological - general > specific or specific>general - theories> applications
20 How to write and extended definition? Sketch the headings you’ll use and the contents they introducePlan an introductionPlan a conclusionConsider the formatReview and revise your rough draft
21 Classification Determine the category of the topic, item, concept,… Divide the topic into categories
22 Location within Category State different potential categoriesCharacteristics of each categoryComparison Determine the best category, or make up a new one
23 Division into Categories Basis of Classification Determine one basis of classificationFulfill readers needsUseful & informativeSubjectBasis of ClassificationCategoriesDiabetesDependency on InsulinInsulin dependentNon-insulin- dependent
24 Division into Categories Divide the subject into categoriesWrite a formal sentence definition for each category
25 Discussion of Categories Discuss each category separatelyUse tools of extended definition
26 Format Descriptive title centered at the top of the page Definition of topic IntroductionDefinition of categories Body paragraphsUse second-level & third-level headingsUse lists, notices, illustrations, tables, highlighting, & documentation
27 Video Subject Basis of Classification Categories “Solar Energy Systems”The use of mechanical powerPassive solar energyActive solar energy