2Guidance Aims and objectives of referral management Guidance to using directory
3Background Information On behalf of the Local Health Boards WHSSC manages thirty four healthcare contracts, with English providers to the value of £100m.Approximately 16,000 new out-patient referrals made to these contracts per annum.
4AimTo introduce a formal process of approving all new outpatient referrals for all patients requiring treatment at a defined list of English NHS provider organisations contracted through the Welsh Health Specialised Services Committee (WHSSC).
5Principles - 1Where appropriate patients from Wales are treated in Wales and at established centres close to the border;Local services are engaged whenever possible, and referrals into England specialist centres are robustly managed;Requests for specialist and non-specialist services are considered by the appropriate commissioner ensuring equity of access;Patients receiving specialist care in England are treated in the preferred providers;The specialist and tertiary centres that serve the population of Wales are sustained;
6Principles - 2There is an improvement in intelligence with regards to new outpatient referrals;Arrangements and mechanisms that would improve service and commissioning planning, both in Wales and outside, are in place; andClinical Governance arrangements are in place through contract mechanisms which will allow for the audit the quality of care and outcomes for patients.There will be no undue delay to patient care as a result of the introduction of referral management;Clinical gateways are empowered to make referrals into England where the service cannot be provided within Wales
7Phase One Providers Phase one Providers (Specifically non border): Cambridge University Hospital NHS Foundation Trust (Addenbrooke's)Great Ormond Street Hospital NHS TrustGuy's and St Thomas' Hospital TrustImperial College Healthcare (Hammersmith)Kings Healthcare NHS Trust (King's College Hospital NHS Foundation Trust)Leeds Teaching Hospitals NHS TrustPapworth Hospital NHS TrustRoyal Brompton and Harefield NHS TrustRoyal Free Hampstead NHS TrustRoyal Marsden NHS TrustRoyal Orthopaedic Hospital NHS TrustSheffield Teaching Hospitals NHS TrustUniversity Hospital North Staffordshire NHS TrustUniversity College London Hospitals NHS Trust
8Process of Referral Management - 1 Referrals will be managed using one of three discrete gateway points:Clinical gateways – Clinically informed decisions made regarding the appropriate management of referrals in accordance with current policies.WHSSC Prior Approval gateway - Where no a clinical gateway is in place for a particular specialised service, the WHSSC prior approval team will provide the necessary authorisation.LHB Prior Approval - Where a referral is for a non specialist service within a WHSSC contract, the relevant LHBs prior approval team will provide the necessary authorisation
9Process of Referral Management - 2 Every clinical gateway /prior approval team is registered with WHSSC and issued with a gateway number and WHSSC approval stamp.All new out-patient referrals into the first phase English providers must be stamped in order for the receiving Trust to process the referral.Any referral that is not stamped will be returned to the referrer.Unless the secondary care consultant/GP transfers the care of the patient to the clinical gateway, clinical care and responsibility remains with the secondary care consultant/GP.
10Process of Referral Management - 3 If the clinical gateway does not authorise the referral and the secondary care consultant / GP disagrees with this opinion, the secondary care consultant can apply to WHSSC for authorisation on an exceptional basis in accordance with the All Wales policy on making individual decisions.It is a requirement that any urgent referrals are processed within 2 working days and routine referrals processed within 10 working days.
11Process of Referral Management - 4 None of the above should result in a delay to patient care. Where the position is unclear, the default position will always be for the referral to be considered by the WHSSC Prior Approval team.
12Process of Referral Management -5 To support the process WHSSC has produced a comprehensive service directory which will inform referrers of the following:Definitions of servicesRelevant policies and or service specifications relating to servicesSpecific inclusions/exclusions where appropriateAuthorised gateways and gatekeepersPreferred providers
14ObjectiveDeveloped to support the tertiary referral management project.Single point of information including:Services commissioned through WHSSCList of local tertiary providersReferral management arrangementsAGNSS servicesWHSSC commissioning policies
15Structure Excel spreadsheet Index page with 8 subsections Guidance on using documentService DefinitionsLocal Tertiary ProvidersReferral ManagementAGNSS ServicesAGNSS ProvidersCommissioning PoliciesDH Specialised Services Definition
16Service DefinitionsHigh level definitions of specialised services commissioned by WHSSCUnique reference number.Definition group – Broad level definition.Specific service area – service specific definition.Commissioning arrangements since 2009/10Planning exclusions and inclusionsFunding exclusions and inclusionsReferral managementServices which are highlighted in light grey are not delegated to WHSSC, and as such are planned and funded locally by each Health Board.
17Local Tertiary Providers Current local service provision for each of the services identified in the previous sectionClinicians should consult this section to identify the arrangements for provision of this care within the existing contractual arrangements held by NHS Wales
18Referral Management 1Clinicians should consult this section once all levels of local services have been exhausted, in order to identify the clinical gatekeeping arrangements.If the diagnosis or required procedure is not included, then the clinician will need to liaise with appropriate IPFR team.
19Referral Management 2 Diagnosis ICD code – where available Procedure OPCS4 code – where availableHealth Board – these are the health board populations which are covered by the referral management arrangementsClinical gatekeeper – the name of the designated gatekeeperProvider – the provider which provides the care or specific procedure for the identified diagnosisSub specialty – the subspecialty at the provider which patients are referred to through the gatekeeperGateway number – the assigned number for each gateway