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E-Advisor Training. What is E-Advisor? E-Advisor is a supplemental feature of the Colleague system from Datatel. E-Advisor works with the existing Degree.

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Presentation on theme: "E-Advisor Training. What is E-Advisor? E-Advisor is a supplemental feature of the Colleague system from Datatel. E-Advisor works with the existing Degree."— Presentation transcript:

1 E-Advisor Training

2 What is E-Advisor? E-Advisor is a supplemental feature of the Colleague system from Datatel. E-Advisor works with the existing Degree Audit and related functions and will enhance the advisement process between Advisors and Students. Through this technology greater communication will occur; the Advisor can guide the student toward completion of their academic goals for a single term, multiple terms, or a complete program of study. E-Advisor will not replace students meeting with an MTC Advisor yet will provide the essential capability to document discussions for future reference.

3 E-advisor features: There will be a comments section; advisors will have access to secure online notes Students will have a notes section where the can create notes Easy access between the advisor & the student The WIZ-Course Wizard Planning is tied directly to the Program Evaluation function already in use by the college Both students & advisors can add courses to the Students Plan but the Advisor can delete courses that are not part of the students program Students may not register for courses that have not been approved by their advisor

4 E-advisor features continued: Courses are tied to a specific term if the student doesnt take the course in the approved term they will need to be approved for another term This is no different than re-advising them again for the same courses for another term you just do it online When using the WIZ-Course Planning Wizard the General Electives requirement under Choose a Requirement brings up every course offered by the college; avoid selecting this option when using Course Planning Wizard to plan a students program!

5 There are 2 ways to plan courses The Course Planning Wizard Option under Create/Modify Plan is driven by Program Evaluation Create a Plan is Advisor driven using catalogue, Advisement Manual, Departmental Notes & Guidelines to plan courses

6 Log in

7 Select Advisors Menu

8 Student educational planning

9

10 Select a Program

11 Create a Plan

12 E-advisor Option I Using Course Planning Wizard

13 Using Course Planning Wizard

14 Choose a Requirement This pulls requirements from Program Evaluation

15 Choose a Subrequirement

16 Select Courses

17 This screen shows the results of Course Planning Wizard. You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; the student notification of changes to their plan

18 Details

19 Details continued This is where Developmental & Prerequisite Courses can be added to the Plan.

20 Details continued This allows you to plan course sequences by planning courses for multiple terms.

21 Details continued Public Comments can be made & can be sent from this screen notifying the student of changes that have been made by their advisor.

22 E-advisor Option II Using Create a Plan - manual option

23 Using Create a Plan Log in to MTC Online Select Advisors Menu Student educational planning Enter SID & Select EDPLN-Add of Change Plan Select Program Select Add or Change Plan On Create a Plan manually enter required courses.

24 Create a Plan

25

26 Modify a Plan This screen shows the results of Create a Plan. This is the same screen you get when using Wizard You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; e- mail the student notification of changes to their plan

27 Modify a Plan details

28 Modify a Plan details continued

29 In this section you may add additional courses to the plan.

30 Modify a Plan details continued Public Comments can be made & can be sent from this screen notifying the student of changes that have been made by their advisor.

31 Student Academic Planning

32 Enrolled Student Menu

33 Select Plan Courses

34 Student Features Plan Courses View Worksheet Courses Planning Wizard Modify Worksheet Program Evaluation Register Advisor-approved Ed Plan Course Planning FAQs

35 Plan Courses

36 Student Course Planning Worksheet

37 Advisors View


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