2 What is E-Advisor?E-Advisor is a supplemental feature of the Colleague system from Datatel.E-Advisor works with the existing Degree Audit and related functions and will enhance the advisement process between Advisors and Students.Through this technology greater communication will occur; the Advisor can guide the student toward completion of their academic goals for a single term, multiple terms, or a complete program of study.E-Advisor will not replace students meeting with an MTC Advisor yet will provide the essential capability to document discussions for future reference.
3 E-advisor features:There will be a comments section; advisors will have access to secure online notesStudents will have a notes section where the can create notesEasy access between the advisor & the studentThe “WIZ-Course Wizard Planning” is tied directly to the Program Evaluation function already in use by the collegeBoth students & advisors can add courses to the Student’s Plan but the Advisor can delete courses that are not part of the student’s programStudents may not register for courses that have not been approved by their advisor
4 E-advisor features continued: Courses are tied to a specific termif the student doesn’t take the course in the approved term they will need to be approved for another termThis is no different than re-advising them again for the same courses for another term you just do it onlineWhen using the “WIZ-Course Planning Wizard” the “General Electives” requirement under “Choose a Requirement” brings up every course offered by the college; avoid selecting this option when using Course Planning Wizard to plan a student’s program!
5 There are 2 ways to plan courses The “Course Planning Wizard Option” under Create/Modify Plan is driven by ‘Program Evaluation’Create a Plan is Advisor driven using catalogue, Advisement Manual, Departmental Notes & Guidelines to plan coursesDevelopmental courses/prep prerequisite courses can be added in both options
6 Log inThe First time a student is accessed the top of the page will be titled “Create a Plan” any subsequent time you access the page it will be titled “Modify a Plan”
14 This pulls requirements from “Program Evaluation” Choose a RequirementThis pulls requirements from “Program Evaluation”This pulls information from “Program Evaluation”
15 Choose a Subrequirement Wizard will tell you if a requirement needs to be planned, is not started, is in progress, is pending or is complete!
16 Select CoursesThis lists courses that need to be planned and you can select courses & the term you want it taken. All courses that are part of the sub-requirement are listed
17 This screen shows the results of Course Planning Wizard. You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; the student notification of changes to their planThis screen is the same Modify a Plan screen you get after using the Create a Plan manual option.
19 Details continuedThis is where you would add developmental & prerequisite coursesThis is where Developmental & Prerequisite Courses can be added to the Plan.
20 Details continuedThis allows you to plan course sequences by planning courses for multiple terms.
21 Details continuedPublic Comments can be made & can be sent from this screen notifying the student of changes that have been made by their advisor.
22 E-advisor Option II Using Create a Plan - manual option
23 Using Create a Plan Log in to MTC Online Select Advisors Menu Student educational planningEnter SID & Select “EDPLN-Add of Change Plan”Select ProgramSelect Add or Change PlanOn Create a Plan manually enter required courses.
24 Create a PlanCreate a Plan can be Advisor driven using catalogue, Advisement Manual, Departmental Notes & Guidelines; you can enter comments that are not private.
25 Create a Planthis is the screen where you can add courses; this is also where you may add any developmental or other prerequisite courses needed that are not part of the student’s program; - you may also make public comments that can be seen by the student (under next action: you may select Course Planning Wizard which will be covered next)
26 Modify a PlanThis screen shows the results of Create a Plan. This is the same screen you get when using WizardYou can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; the student notification of changes to their planAfter creating the initial plan whenever the student in accessed it will be through Modify a plan
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