2 John Sill, USCGAUX, SO-MT, 054-24 (301)Ray Feller, USCGAUX, SO-MT,(301)
3 ObjectivesThe Auxiliary Learning Management System: How to put it to work for you, and why.What’s available and where to find training opportunities that aren’t yet under LMS.This presentation will be provided in 2 sections:How to get access to the internet resources.2. What’s available..
4 How to access AUX on-line training AUXLMSAux TestingAux on-line classroomNot everything, If you can use any of these, you’re in good shape.
5 If you don’t have computer in household Options:Library/Internet caféWorkUSCG Computer – if you stand duty and have SWS accountShipmateComputer is essential - for about everything we do in AUX these days.
6 Step 1:All members need to have a unique* address in AUXDATA.Already have unique , all set – need to stand-by to assist shipmate.*not shared with another Auxiliarist.
7 Step 1: Who’s affected Members with no e-mail account need to get one. Members sharing an account with a family member who is also an Auxiliarist, need their own.Members who already have their own accounts need to help a. and b.
8 Step 2: How to get e-mail - free Sign up for g-mail or hotmailUSCG Watchstanders can us SWS accountInternet providers allow multiple accountsUse account of a family member, who is not an AuxiliaristYou can get account, even if you don’t have a computer. Use public computer or a shipmate’s.
9 Step 3: ANSC 7028 New or changed mail must be entered in to AUXDATA. 1. Fill out ANSC 7028 Change of Member Information.2. Submit to FSO-IT.Only need to fill in your name, member number and new address.
10 Step 4: Get access to on-line training. Access training systems: AUXLMS - AUX Testing Center - USCG Auxiliary – On-line classroom –Don’t worry about writing these down, we’ve go a hand out with information on it.
11 Step 4: AUXLMS1. Go to the AUX LMS webpage – using address on previous slide (and handout) -2. Click on “I forgot my password”This also works if you set up an account and actually forgot your password.
12 Step 4: AUXLMSType in your address – the same one as in AUXDATA.Click on “Submit”.
13 Step 4: AUXLMSFor the address: You must use the same address that is on file for you in AUXDATA, don’t use a different address.An will be sent to your AUXDATA address that contains your login and password. Check this account for a message from(4) Return to Log in page, click on etc. and use your address as user and the password provided in the to log in.(5) You will then be asked to change your password.
14 Step 4: AUXLMS Enter a password and enter it again, then “Submit”. You’ll go straight into the opening menu – follow the directions.
15 Step 4: Member Zone Password This pass word gets you “Member Zone Password” to a lot of Auxiliary information as well as training.User name is always member ID, get pass word as described here:Click on “Obtain or Change Password”Note that once you get access to AUXDATA you can update personal information including skills & occupation codes inAUXDirectory/AUXOfficer atBut: Members cannot login to CGAUX websites like AUXDirectory or E-Training ifthe address in incorrect in AUXDATA.
16 Step 4: Member Zone Password Enter Member IDType a password (this works if you never had a password, or you forgot the password you had)Re-type passwordType your address – the one in AUXDATA.Click on “SubmitStand by
17 Step 4: Member Zone Password 1. System send you an and you need to confirm within 15 minutes.
18 Step 4: Member Zone Password 1. Just click on “Please confirm” - Need to be connected to the internet.
19 Step 4: AUX Testing Center User Member Zone Password: member ID, same log in as AuxDirectory You can use this site for a wide variety of tests.
20 Step 4: AUX Testing Center Three kinds of tests available here:Open book – log in with Member Zone password.Proctored – log in with with Member Zone password – designated proctor logs in, tooFEMA tests – results need to be sent to DSO-MT to get recorded in AUXDATAOpen book and proctored tests are automatically graded and recorded in AUXDATAFEMA test results need to be sent to DSO-MT, just forward completion certificate with your member number
21 Recording Course Completion PRINT a COPY of successful completion of the course for your records Just in case.AUXLMS and AUXTesting Center automatically records successfully completed courses in AUXDATA
22 Step 4: USCG Auxiliary – Online Classroom User name is member ID, same log in as AuxDirectory
23 Member Zone Sites http://www.auxsecbalt.com/) Sector Baltimore MT CalendarFifth District SouthernShopAuxiliaryFifth District StoreUSCG Uniform DistributionCenterDistrict Reports/Program Book& CalendarAUX Testing CenterAUX Directory7029 Web Form
24 System ProblemsIf you have a problem with the system that you can’t resolve - use the help feature under "if you need assistance . . ." box in AUXLMS. You'll get answer to problem and, if there's a glitch in the system, it'll be corrected for every one.
26 AUXLMS - Course Catalog Auxiliary Mandated TrainingMandatory training for all Coast Guard Auxiliary members. This includes training mandated by federal statute or regulation; such as in the areas of computer security awareness (5 CFR ), ethics (5 CFR and 704), or executives, managers, and supervisors (5 CFR Part 412).Other Auxiliary CoursesIncludes ICS-210 and the 2014 Vessel Examiner Required Annual Workshop.
27 Auxiliary Mandated Training Influenza TrainingEthics 1 - Personal GiftsCivil Rights AwarenessBuilding Resilience and Preventing Suicide in the Coast GuardSexual Harassment PreventionPrivacy at DHS: Protecting Personal InformationSecurity Fundamentals (formerly SETA)Sexual Assault Prevention/Response
28 Other Auxiliary Courses Incident Command System (ICS 210)Federal Cyber Awareness ChallengeVEX(WK-05) 2014 Vessel Examiner Required Annual Workshop (RVE)
29 Training Directorate Menu What's NewFor New MembersOnline Learning/TestingOnline ClassroomAUXLMSNat'l Testing CenterFEMA ICS CoursesAUXOP CoursesC-School CoursesLeadership ResourcesN-Train PresentationsValue-Added TrainingResources/Job AidsDirectorate StaffFind Your DSOsNational Help DeskIf connecet to internet, clicking on items opens web browser and goes to the site.
30 Online Classroom http://classroom.cgaux.org/moodle/ Human ResourcesN-Train Presentation MaterialsNew Member CourseWe encourage prospective members take the New Member Course as a guest to complete their membership application.Mini-CoursesMini-Course Presentation ListSkills Bank fundamentalsNACON 2013 PresentationsN-Train 2013 Presentations
31 Online Classroom IT Group (C Directorate & U Directorate) Introduction To The National help Desk and KnowledgebaseSkills Bank – How to look up volunteers with certain skillsSkills Bank – Skill and Occupation Lookup PDFIntroduction to the WOW: Pushbutton Website Platform7029 Webform Walkthrough GuideIntroduction to using Google DocsA tutorial on how to install and use the Google Driveing documents securely using password-protected zipHow to change member information using 7028 WebformIntroduction to using Gmail with addressIS 7028 DashboardN-Train 2013 Presentation MaterialsPassword request for AuxDirectory/AuxOfficer
32 Online Classroom Prevention Public Affairs Good Mate Introduction to Marine Safety and Environmental ProtectionN-Train 2013 Presentation MaterialsPublic AffairsAUX 20 Introduction to Auxiliary Public AffairsAUX 21 USCG Public Affairs PolicyAUX 22 Coast Guard Public Affairs 2nd ClassAUX 23 Journalism for Coast Guard Public AffairsAUX 26 Introduction to Digital PhotographyN-train 2013 Presentation Materials
35 National Testing Center LoginID#PasswordTabsTest CatalogTest HistoryProctor ListInstructions
36 Test Catalog AIR Aviation Exam Part A APC Administrative Procedures Course (APC)AUX-20AUX 20 Intro to Auxiliary Public Affairs final examAUX-21AUX 21 Auxiliary Public Affairs Policy final examAUX-22AUX 22 USCG Public Affairs 2nd Class final examAUX-23Journalism for Coast Guard Public AffairsAUX-26AUX 26 Introduction to Digital Photography, final examBICBasic Introduction Course (BIC) BIC prepares new Auxiliary University Programs (AUP) members for effective service in the U.S. Coast Guard Auxiliary.BOPBoat Operations Exam Boat Operations prepares Auxiliary University Programs (AUP) members with knowledge necessary to serve as crew.
37 Test Catalog COM AUXCOM Communications Exam FLC-O Flotilla Leadership Course - OnlineFPRINTTECH Fingerprint ExamGMATE GoodMate ExamIT Instructor Development Course (IDC)MDV Recreational Boating Safety Program Visitor Exam- NEW EXAMMSEP Introduction to Marine Safety and Environmental Protection (IMSEP)NAVA AUXNAV Exam Part A
39 FEMA Emergency Management Institute Courses IS-100.b Introduction to Incident Command System, ICS-100IS-200.b ICS for Single Resources and Initial Action Incidents, ICS-200IS-700.a National Incident Management System (NIMS), An IntroductionIS-800.b National Response Framework, An IntroductionUpon successful completion, you will receive an within one business day that confirms your transcript has been updated and a link to create your electronic certificate. Provide a copy of this certificate to your FSO-IS to register completed courses into AUXDATA.
40 AuxLMS FAQ Q: Where do I find my “Username”? A: Your “Username” is your unique, primary address in AUXDATA (the first one shown in your Member Detail page in the AuxDirectory). It cannot be the same as used by any other Auxiliarist. Often shared addresses occur in family membership. For the AUXLMS, each member in a family must have a unique address.
41 AuxLMS FAQQ: How do I know if I have an account on AUXLMS? A: Go to read the warning statement and click thru to the next page. Since this is your first attempt to log on, you will need a password. Click on the “I forgot my password” link. Enter your address as your “Username.” If you have an account, your temporary password will be sent to that address. If not, it will give you a message saying “Error. Username not found.”
42 AuxLMS FAQQ: If I don’t have an account, how do I get one? A: Make sure you are not sharing an address with any other Auxiliary Member (Search on your in AUXOFFICER). If your address is unique, and it didn’t work as your “Username,” submit a ticket to If your username is not unique, see duplicate address question below.
43 AuxLMS FAQQ: I have an address that I share with another member. What do I do? A: You or the other member(s) will need to obtain a new address and use this address as your primary address with the Auxiliary. This change can be made via the online 7028 form or by simply providing this information to your flotilla’s Information Services Officer (FSO-IS).
44 AuxLMS FAQQ: What happens if I change my primary address in AUXDATA via the 7028 form? Will I continue to be able to use AUXLMS?A: If you change your address in AUXDATA, the change might take a week or so before the change is reflected in AUXLMS. During this period you will still need to log in via the previous address until the new address (“Username”) is transferred into AUXLMS.
45 AuxLMS FAQQ: What is the difference between classroom.cgaux.org and auxlearning.uscg.mil A: Though both platforms are Learning Management Systems that allow the Auxiliary to manage your learning activities, AUXLMS contains USCG Active Duty content that cannot be transferred outside of the AUXLMS platform. The “Mandated Training” courses are on the AUXLMS.
46 AuxLMS FAQQ: I have taken a course. How does that information get to AUXDATA? A: Each of the Mandated training classes as well as ICS 210, when successfully completed, will send an update to AUXDATA. These updates occur once a week on Mondays. In AUXLMS, you can log on and click on “My Account” and then “My Transcript” and see, at any time, the courses that you have completed. It is these entries that are passed to AUXDATA.
47 AuxLMS FAQQ: I have taken a Coast Guard “Gold” course on the AUXLMS, why doesn’t it appear in my AUXDATA Training Record Report?A: AUXDATA only contains courses/exams that relate to an Auxiliary qualification or requirement (such as Mandated Training). The bulk of the Coast Guard “Gold” courses are optional, and are not recorded in AUXDATA.
48 AuxLMS FAQQ: How do I print out a course completion certificate for an AUXLMS course?A: Unlike the National Testing Center (NTC), the AUXLMS does not provide course completion certificates. Simply print out your "My Transcript" (see above) if you should need to provide proof of completion. If a certificate is referenced in an AUXLMS course, simply ignore it.
49 AuxLMS FAQQ: How do I verify that my course completions have been processed?A: You can check your course completions two ways 1. Contact your Flotilla IS Officer and have them review your Training Record Report in AUXDATA with you. 2. Go to AUXINFO and look for your information there. (Allow sufficient time for the data to get to AUXINFO from AUXDATA.)
50 AuxLMS FAQQ: I just completed a course, but it says it will "expire" in a couple months or so. Why would the course expire? A: That "expiration" is related to access to the course. Access to the course will expire in 90 days. If you complete the course, that "expiration" is meaningless and should be simply ignored. If you want to take the course again after 90 days, you will need to re-enroll. If you've completed your course, and need proof, print out or download your "My Transcript" (in the "My Account" page).
51 AuxLMS FAQQ: My Transcript shows Ethics 1, Sexual Assault, and Sexual Harassment as "completed" but under Lesson Success it shows "unknown." What does this mean? That I failed and have to take the courses again?A: Don't worry. All that matters is that a course is completed, and is shown on the Transcript. Ignore "Lesson Success" and "Score" on the transcript. Only course completions (and the source) are sent to the Auxiliary, no scores or anything else. When you complete a course on the AUXLMS, a Coast Guard (not Auxiliary) application, it goes to the AUXLMS Transcript. About a week later, the transcripts are sent to the Auxiliary's information system of record, AUXDATA. (Then a week or so later, it's in AUXINFO.) The AUXLMS transcript, AUXDATA and AUXINFO are considered the official proof of course completion.
52 Questions? Sign attendance sheet. Provide address for copy of materials