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Understanding the Transportation Output Report. Transportation Mileage Ratios TRA Entries 1 - 12 Mileage reported in State Aid Management System (SAMS)

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Presentation on theme: "Understanding the Transportation Output Report. Transportation Mileage Ratios TRA Entries 1 - 12 Mileage reported in State Aid Management System (SAMS)"— Presentation transcript:

1 Understanding the Transportation Output Report

2 Transportation Mileage Ratios TRA Entries Mileage reported in State Aid Management System (SAMS) Form FT entries 111 through 115B is shown here and used to calculate ratios for the deduction of non-aidable other purpose mileage against transportation expense claims. Non-allowable Pupil Decimal ratio is calculated based on submission of allowable and non-allowable pupil transportation counts in State Aid Management System (SAMS) Non-allowable Pupil Decimal Worksheets which are usually submitted once every 3 years.

3 Selected Transportation Ratios TRA Entries This section calculates the State Share Ratio for Transportation Aid (TRA line 32) based on such factors as: –Valuation (taxpayer property value data from 2 years earlier) –Resident Weighted Average Daily Attendance (RWADA) (pupil count data from prior year) –Local Sharing –Enrollment –Square Mileage –Sparsity Factor

4 Retro Bus Purchase, Lease and Equipment Amortization TRA Entries Are no longer used. This claim area was the calculation of retro amortization of historical data gathered between 9/1/98 and 8/31/06 from the State Aid Data Entry Assistant Schedule F1 and F2, Schedule G, Schedule I and the Application for Approval of Bus Purchases - SA-16.

5 Prospective Bus Purchase, Lease and Equipment Amortization TRA Entries Amortization of capital expenditures for Prospective bus purchases, bus garage or bus leases and equipment purchases made or beginning after 6/30/05 is calculated here. Links to Amortization Details are included in this area. The expense for this claim area is gathered after 9/1/05 from the State Aid Management System (SAMS) Schedule G, Schedule I and the Application for Approval of Bus Purchases - SA-16.

6 Transportation Deduction Calculations TRA Entries Non-aidable other purpose mileage deductions and non-allowable pupil decimal deductions to be taken against bus purchases, leases and equipment are calculated here. Deductions are calculated based on TRA entry 10, ratio for other purpose mileage deduct, and TRA entry 12, ratio for non-allowable pupil decimal deduct.

7 Retro Bus Purchase, Lease and Equipment TRA Entries Are no longer used. This claim area was used for Non-aidable other purpose mileage calculated deductions and non-allowable pupil decimal calculated deductions against Retro bus purchases, leases and equipment.

8 Prospective Bus Purchase, Lease and Equipment TRA Entries Non-aidable other purpose mileage calculated deductions and non-allowable pupil decimal calculated deductions against Prospective bus purchases, leases and equipment are deducted here. Deductions that were calculated in TRA entries 48 through 66 are applied to TRA entries 39 through 44. TRA entry 79 is the total Retro and Prospective aidable capital expense.

9 Operating Expenses TRA Entries Operating expenses and deductions against operating expenses are calculated in this section, they include: Employee Salaries (ST-3 account codes A & A minus Form FT line 174). Employee Benefits (Form FT line 117 minus Form FT line 175). Contractual expenses (Schedule I). Supplies and Materials (Schedule H). Insurance recovery and trans revenues (ST-3). Other purpose mileage deductions (TRA entries 9 & 10) and non-allowable pupil decimal deductions (TRA entry 12).

10 Contracted Student Transportation TRA Entries Contracted student transportation expenses and deductions against operating expenses are calculated in this section. The expense for this claim area comes from the State Aid Management System (SAMS) Schedule J and Form FT lines 125A and 125B. Deductions against this claim include the non-allowable pupil decimal ratio, unapproved contract expenses entered in Form FT lines 122 through 124B by State Aid upon audit review, revenues and refunds claimed in the ST-3 and Form FT line 126 for unapproved computerized routing.

11 Public Service Transportation TRA Entries Public Service student transportation expenses are calculated in this section. The expense for this claim area comes from the State Aid Management System (SAMS) Schedule K.

12 Transportation Supervisors Office TRA Entries Expenses of the Transportation Supervisors Office approved for aid are calculated in this section, they include: –Transportation Supervisor’s Office Employee Salaries (ST-3 account codes A & A ). –Transportation Supervisor’s Office Employee Benefits (Form FT line 118). –Equipment for Trans Supervisors Office (Schedule L).

13 Summary of Regular Transportation Aid TRA Entries This section is a summary of regular transportation expenses approved for aid, they include: –District Operated Expense (TRA entry 107). –Contract Student Transportation (TRA entry 131). –Public Service Transportation (TRA entry 139). –Transportation Supervisors Office (TRA entry 149). –Total Assumed Capital Expense (TRA entries 73, 74, 75, 76, 77 and 78).

14 District Operated Summer School Transportation Aid TRA Entries This section is a summary of district operated summer school transportation expenses approved for aid, they include: –District Operated Summer Expense (TRA entry 109). –Contract District Operated Summer Student Transportation (TRA entry 133). –Public Service District Operated Summer Transportation (TRA entry 141). –Transportation Supervisors Office (TRA entry 151). Entry 174 is Total Transportation Aid including summer school.


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