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1 New Mexico MVD Reengineering Solution Milagro Project Change Request December 15, 2010 Project Certification Committee.

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Presentation on theme: "1 New Mexico MVD Reengineering Solution Milagro Project Change Request December 15, 2010 Project Certification Committee."— Presentation transcript:

1 1 New Mexico MVD Reengineering Solution Milagro Project Change Request December 15, 2010 Project Certification Committee

2 2 MVD Reengineering Description –Purchase COTS MVD Reengineering solution –Replace legacy MVD Driver and Vehicle and Distribution systems with new technology, improving efficiency, accuracy, and maintainability Justification –Implement modern solution for system that is 30+ years old, resides on mainframe platform, and is increasingly hard to maintain

3 3 Certification History Initiation Phase –Develop and Issue RFP –Data Cleansing –$400,000 certified Planning Phase –Hire Business and IT Project Managers –Hire IV&V –Award RFP and negotiate vendor contract –$300,000 certified Implementation Phase –Finalize vendor contract and begin Phase 1 – Driver –$22,169,117 certified

4 4 Implementation Phase Results Contracts in place –Contract for IT Project Manager (Loretta Silva) executed and actively involved –Contract for IV&V (PDS, Inc.) executed and actively involved –Contract for HP COmprehensive Motor-vehicle Enabling Technology (COMET) implementation executed and actively involved; amendment underway for 7/1/10 GRT increase, minor hardware/software changes, schedule revisions and add HP Point of Sale functionality –Contract for Business Project Manager (Mary Kurkjian) ended 8/29/10. Raul Alvarez, MVD Special Projects Director, Loretta Silva, and Sailam Vasudevan (Bus Analyst) assumed duties. Project Team in place –MVD – 4 SMEs, 12 JAD participants (others as needed) –ITD – IT PM, 5 IT Developers, 1 IT Developer Supervisor, 3 Infrastructure, 1 IT Business Analyst (others as needed) –HP – Vendor PM (Debbie Proffitt), 2 additional PMs, 4 Team Leads, 10 Business Analysts, 2 Trainers, 66 Technical resources (others as needed) –Executive Steering Committees in place and meeting regularly “Milagro” selected as the name for the new MVD system

5 5 Milagro Calendar - November MondayTuesdayWednesdayThursdayFriday 1-Nov2-Nov3-Nov4-Nov5-Nov 9:00 - 12:00 JAD Selective Service Interface Navy Interface 8:30am Data Conversion JAD Driver Control - Ticket Processing JAD Temp Issuance, Class E Issuance, Renewal by Email Hearings Deliverable* JAD POS - Calculate Fees (Permits/Licenses) JAD Driver Control - ACD Code Table (8:00am-10:00am) 1:00 - 4:00 PM Meeting Risk Review Meeting JAD Driver Control - Forms, Letters, Reports - Ticket Processing DRIVE MVD ESC JAD Void Transaction JAD Driver Control - Forms, Letters, Reports - Ticket Processing CDL Deliverable* (except Void Transaction) 8-Nov9-Nov10-Nov11-Nov12-Nov 9:00 - 12:00 JAD IVR Interface 8:30am Data Conversion MVD Reengineering ESC JAD Driver Control - Ticket Processing JAD Handicap Placard Canceled/Surrendered License Deliverable* HOLIDAY JAD Driver Control - Ticket Processing 1:00 - 4:00 PM Meeting Risk Review Meeting JAD POS - Calculate Fees (Driver Control) 15-Nov16-Nov17-Nov18-Nov19-Nov 9:00 - 12:00 JAD Judicial Courts Interface 8:30am Data Conversion JAD Driver Control - Suspension/Revocation JAD Temp Issuance, Class E Issuance, Renewal by Email JAD Handicap Placard JAD POS - Calculate Fees - Open Items JAD Driver Control - ACD Code Table (8:00am-10:00am) 1:00 - 4:00 PM Meeting Risk Review Meeting JAD Forms, Letters, Reports - Handicap Placard DRIVE MVD ESC JAD POS - Calculate Fees - Open Items JAD Driver Control - Suspension/Revocation JAD Forms, Letters, Reports - Temp Issuance, Class E Issuance, Renewal by Email Void Transaction Deliverable* 22-Nov23-Nov24-Nov25-Nov26-Nov 9:00 - 12:00 JAD Data Warehouse Interface Ticket Processing Deliverable* 8:30am Data Conversion JAD Driver Control - Suspension/Revocation HOLIDAY 1:00 - 4:00 PM Meeting Risk Review Meeting 29-Nov30-Nov 9:00 - 12:00 JAD SHARE Interface 8:30am Data Conversion JAD Driver Control - Suspension/Revocation 1:00 - 4:00 PM Meeting Risk Review Meeting JAD Forms, Letters, Reports - POS Handicap Placard Deliverable* Temp Issuance, Class E* Issuance, Renewal by Email Deliverable*

6 6 Milagro Calendar – December MondayTuesdayWednesdayThursdayFriday 1-Dec2-Dec3-Dec 9:00 - 12:00 JAD Driver Control - Rescind Withdrawal JAD POS - Process Payment 1:00 - 4:00 DRIVE MVD ESC JAD POS - Calculate Fees JAD Driver Control - Process Reexam Ticket Processing Deliverable* 6-Dec7-Dec8-Dec9-Dec10-Dec 9:00 - 12:00 JAD Driver Control - Rescind Withdrawal JAD Customer 2 Handicap Placard Deliverable* Temp Issuance, Class E* Issuance, Renewal by Email Deliverable* JAD Driver Control - Rescind Withdrawal 1:00 - 4:00 PM Meeting Risk Review Meeting JAD Interface TBD JAD POS - Forms, Letters, Reports JAD POS - Process Payment JAD Driver Control - Process Reexam JAD POS - Cash Drawer Management 13-Dec14-Dec15-Dec16-Dec17-Dec 9:00 - 12:00 Reengineering ESC JAD Driver Control - Process Reinstatement JAD Customer 2 JAD POS - Cash Drawer Management Calculate Fees Deliverable* 1:00 - 4:00 JAD Interface TBD DRIVE MVD ESC JAD Driver Control - Rescind Withdrawal JAD POS - Forms, Letters, Reports Court Order Suspension Deliverable* JAD Driver Control - Process Reinstatement 20-Dec21-Dec22-Dec23-Dec24-Dec 9:00 - 12:00 8:30am Data Conversion HOLIDAY 1:00 - 4:00 PM Meeting Risk Review Meeting 27-Dec28-Dec29-Dec30-Dec31-Dec 9:00 - 12:00 8:30am Data Conversion HOLIDAY 1:00 - 4:00 PM Meeting Risk Review Meeting

7 7 Phase I – Driver Status Requirements Specifications –7 Deliverables Accepted –7 Awaiting HP response to state feedback –69 Under state review Software Design Specifications –2 Deliverables Accepted –0 Awaiting HP response to state feedback –6 Under state review Data Conversion and Cleansing –Conversion of Driver data being mapped to Customer –Data errors being corrected Systematic fixes Manual fixes – may require additional resources (ATA Temps) Development Environment installed 1 st Code Drop ready

8 8 Milagro Project Timeline - Driver

9 9 Milagro Project Budget Hardware$ 366k COMET Software$ 2,600k Other Software$ 826k Design, Develop, Implement Services$14,782k for Driver/Vehicle system (excludes maintenance) Prof services (PM, IV&V, Contract developers) $ 3,595k Total (including GRT)$22,169k Project spending-to-date = $2,314k FY11 spending-to-date = $1,995k

10 10 Appropriations Part of DRIVE MVD – Complicated funding model o Developed detailed model of sources and uses; cash flow Previously certified $22,169,117 Requesting additional $700,677 o Appropriations: Department of Homeland Security grant: $700,677

11 11 Conclusion Driver Phase is well underway Milagro project remains on target and within budget Excellent participation in JADs and Deliverable Review Strong commitment from all participants (MVD, ITD, HP) Stakeholders actively involved LFC Analyst (Aurora Sanchez) External Interfaces (AAMVA, STS, L1, HSD, DPS, Courts) Internal Interfaces (Data Warehouse, Microfilm, Data Entry) Other TRD Divisions (RPD, ASD, TFID, OOS) MVD DRIVE Executive Steering Committee (TRD only) MVD Reengineering Executive Steering Committee (TRD – HP)

12 12 Milagro Project Questions?


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