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Information Event “Access to Cultural Heritage in the European Research Area” Luxembourg, 27 January 2003 Information Society Technologies in the 6th Framework.

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Presentation on theme: "Information Event “Access to Cultural Heritage in the European Research Area” Luxembourg, 27 January 2003 Information Society Technologies in the 6th Framework."— Presentation transcript:

1 Information Event “Access to Cultural Heritage in the European Research Area” Luxembourg, 27 January 2003 Information Society Technologies in the 6th Framework Programme Luca Martinelli - Administrator European Commission, Information Society DG Directorate E “IST: Interfaces, Knowledge and Content Technologies. Applications. Information market” Operations Support Sector

2 Information Society Directorate-General

3 Mission of directorate E Research and Technology Development Multimodal interfaces and Cognitive Systems Semantic-based knowledge systems Application Development Technology-enhanced Learning Access to Cultural Heritage Information Market Public Sector Info. e-Content Safer Internet Information Subject area: Digital Content Remit: Make information accessible to all Overcome multilingual barriers Implementation: Legislation and Financial intervention Knowledge Content

4 Outline of presentation A reminder: IST within FP6 A reminder: IST within FP6 – Structure and budget – The IST Priority: Objectives, vision & content IST workprogramme IST workprogramme – Main features – Focus and priorities – Roadmap of calls and budgets – Content: Strategic Objectives FP6 Instruments in IST FP6 Instruments in IST – Reminder of new and traditional instruments – Examples Call 1 Call 1 – Implementation issues

5 FP6 and ERA: the competitive challenges FP6 and ERA: the competitive challenges - increase investment (private, public) towards 3% of GDP by develop human resources (research, education) -increase the coherence and impact of Europe’s research efforts (reduce dispersion, promote innovation)  Ensure timely launch of FP6

6 FP6 - What are its objectives ? “Structuring effect”: contribute to a more coherent research landscape in Europe through -concentration of efforts -new instruments (autonomy, critical mass): smooth transition from FP5 -capacity building (human resources, infrastructure) -full integration of Candidate Countries

7 FP6: How to find your place? Radical simplification; three blocks:€ million - focusing and integrating Community research (“thematic”) structuring the ERA (“horizontal”) strengthening the foundations of ERA (“underpinning”) 320 +nuclear 1 230

8 FP6: Thematic Priorities (1) -limited number: concentration (wide consensus on choice) -European interest: competitiveness and benefits to society -assemble critical mass of resources and expertise  Achieve European Value Added and increased impact

9 ERA-a new context for EU supported RTD Moving to a European level Research policy Moving to a European level Research policy – Strengthen co-operation between National and EU Activities – Improve links between National and EU policies and schemes – Supports enlargement – Development of a “shared vision” on European RTD – Potential for co-funding arrangements FP6 is a major instrument to realise ERA FP6 is a major instrument to realise ERA Realising ERA will require Realising ERA will require – New thinking: more strategic and goal oriented – New approach: concentration, critical mass and flexibility – New scope: taking account of the international dimension of RTD (greater awareness of who’s doing what) – New instruments: Integrated Projects (IPs) & Networks of Excellence (NoEs) FP6 is not business as usual!

10 FP6 Budget breakdown Focussing and Integrating Focussing and Integrating – Genomics 2255M€ – Information Society Technologies3625M€ – Nanotechnologies, int M€ – Aeronautics and space1075M€ – Food quality and safety 685M€ – Sustainable development2120M€ – Citizens and governance.. 225M€ “Horizontal” research activities “Horizontal” research activities Anticipating S&T needs 555 M€Anticipating S&T needs 555 M€ SMEs 430M€SMEs 430M€ Specific INCO 315M€Specific INCO 315M€ M€ ~200M€ for GEANT/GRID ~100M€ for GEANT/GRID Strengthening ERA foundations 320M€ Strengthening ERA foundations 320M€ Joint Research Centre 760M€ Joint Research Centre 760M€ Structuring ERA Structuring ERA –Research and Innovation 290M€ –Human resources1580M€ –Research Infrastructures 655M€ –Science/Society 80M€

11 IST in FP6 - objectives & strategy Main objectives Main objectives – Establishing Europe’s leadership in the technologies at the heart of the knowledge economy and society – Strengthening Europe’s competitiveness & technology base – Building the information and knowledge society for ALL Strategy Strategy – Concentration and focus, building critical mass – Visionary, forward looking (longer term / high risk) – Combine flexibility with greater speed in implementation – Scope of activities: Core technologies & “pull-through” applications

12 The IST vision Bringing the users, “people”, to the foreground….. ….. to the “centre of our attention” Bringing the users, “people”, to the foreground….. ….. to the “centre of our attention” – building trustful technologies for the background (almost invisible) – Making technology “adapt” to people and business needs Moving to an era where ….. “ Our surrounding is the interface’ to IST applications & services” Moving to an era where ….. “ Our surrounding is the interface’ to IST applications & services” Exploring beyond “the PC, screens & keyboard interfaces”... Exploring beyond “the PC, screens & keyboard interfaces”... Enabling multi-sensorial dialogues ….. Enabling multi-sensorial dialogues ….. – supported by computing & networking – ‘everywhere’, embedded in everyday objects (e.g: furniture, clothes, vehicles, smart materials, …)

13 anywhere, anytime, any service, for all core technologies & “pull-through” applications components & µsytems Knowledge & interface technologies Communication, computing & software technologies Communication & networking Software µ, nano & opto electronics µ and nano systemsKnowledgetechnologiesinterfaces Applied IST for major societal and economic challenges Trust & Security IST for societal challenges IST for work & business challenges Demanding Demandingapplications Security, privacy IPRs, dependabilty Smart cards,... E and m business, e and m work, Learning, egovernment GRIDS for science, engineering business and society Health, eInclusion, mobility, environment safety, cultural heritage Mobile: beyond 3G Fixed:All optical Integrated (IPv6) Audiovisual systems Embedded Distributed Reliability Adaptability CMOS : the limit System-on-Chip Nano-scale New materials Multidiscplines New Sensing Networked New materials Nano-scale Context based Semantic based Agent based Scaleable All senses Multilingual Intuitive ‘Surrounding’

14 Future & Emerging Technologies More exploratory and visionary research More exploratory and visionary research Helping new IST-related S&T fields and communities to emerge Helping new IST-related S&T fields and communities to emerge Complementary to Complementary to – other IST strategic objectives – other FP6 ‘Anticipating S&T needs / frontier research’ (new fields / multidisciplinary work) Open scheme: openness to unforeseeable ideas Open scheme: openness to unforeseeable ideas Proactive initiatives: critical mass where focus is needed Proactive initiatives: critical mass where focus is needed – e.g. ‘beyond robotics’, ‘complex systems research’

15 Outline of presentation A reminder: IST within FP6 A reminder: IST within FP6 – Structure and budget – The IST Priority: Objectives, vision & content IST workprogramme IST workprogramme – Main features – Focus and priorities – Roadmap of calls and budgets – Content: Strategic Objectives FP6 Instruments in IST FP6 Instruments in IST – Reminder of new and traditional instruments – Examples Call 1 Call 1 – Implementation issues

16 IST Workprogramme : Approach A two year WP A two year WP A limited number of calls: Three over two years A limited number of calls: Three over two years Concentration on a limited set of « Strategic Objectives » Concentration on a limited set of « Strategic Objectives » 12 “Strategic Objectives” in call1, 10 in call2 12 “Strategic Objectives” in call1, 10 in call2 ~2/3 of budget targeted to new instruments ~2/3 of budget targeted to new instruments 80% of budget pre-allocated to Strategic Objectives 80% of budget pre-allocated to Strategic Objectives 20 % flexible, to be allocated after evaluation 20 % flexible, to be allocated after evaluation

17 IST Workprogramme - budget phasing Year Indicative Budget 835,000891,000935,000964,000 Calls per year One call drawing on 2005 budget First WP covers all topics of the SP Planning over 4 years Two calls drawing on 2003 and 2004 budgets Second WP (covers also all topics of SP) with updated focus

18 The strategic objectives: what do they describe? For each objective, the WP: Defines the goals to be achieved with RTD in Europe Defines the goals to be achieved with RTD in Europe Focuses on the parts that need to be addressed with the EU effort Focuses on the parts that need to be addressed with the EU effort Provides guidance on the types of instruments that need to be supported Provides guidance on the types of instruments that need to be supported Identifies the links with member-states activities Identifies the links with member-states activities Identifies links with policies,,e.g. eEurope,.. Identifies links with policies,,e.g. eEurope,..

19 Indicative call sequence & topics (1) Strategic objectives addressed in Call 1 1.Pushing the limits of CMOS, preparing for post-CMOS 2.Micro & nano-systems 3.Broadband access for All 4.Mobile & wireless systems beyond 3G 5.Towards a global dependability & security framework 6.Multimodal interfaces 7.Semantic-based knowledge systems 8.Networked audiovisual systems & home platforms 9.Networked business & government 10.eSafety for road and air transport 11.eHealth 12.Technology-enhanced learning & access to cultural heritage + FET proactive + Accompanying actions + FET proactive + Accompanying actions SectorialApplications Technology components Integrated systems i

20 Strategic objectives covered in Call 2 1.Advanced displays 2.Optical, opto-electronic, photonic functional components 3.Open development platforms for software and services 4.Cognitive systems 5.Embedded systems 6.Applications & services for the mobile user & worker 7.Cross-media content for leisure and entertainment 8.GRID-based Systems & solving complex problems 9.Improving Risk management 10.eInclusion + Research Networking + Accompanying actions Indicative call sequence & topics SectorialApplications Technology components Integrated systems + Services and Products engineering 2010 : Joint call with priority 3

21 1-Strategic ObjectivesBudget Pushing the limits of CMOS, preparing for post-CMOS75 Micro and nano systems85 Broadband for all60 Mobile and wireless systems beyond 3G90 Towards a global dependability and security framework55 Multimodal Interfaces65 Semantic-based knowledge systems55 Networked audio-visual systems and home platforms60 Networked businesses and governments75 eSafety of road and air transport65 eHealth70 Technology-enhanced learning and access to cultural heritage65 2- Future and emerging Technologies –Proactive initiatives: (i) Beyond robotics (ii) Complex systems, (iii) Disappearing Computer General accompanying actions8 Call 1

22 1- Strategic ObjectivesBudget Advanced displays25 Optical, opto-electronic, photonic functional components45 Embedded systems50 Open development platforms for software and services55 Cognitive systems25 Applications and Services for the Mobile User and worker60 Cross-media content for leisure and entertainment55 GRID-based Systems and solving complex problems45 Improving Risk management30 eInclusion30 2- Research Networking Research Networking test beds25 3- General accompanying actions8 Call 2

23 Portfolio managed by directorate E 80% of budget is pre-allocated Remainder flexible, to be allocated after evaluation Allocation only for the first 2 years: to be revised for

24 Continous submission and the Joint Call Continous submission Continous submission – Only for FET open – Open on 17 December 2002 – Proposals receivable starting 10/02/2003 – Two stage proposal scheme The Joint Call with Priority 3 The Joint Call with Priority 3 – Services and Products engineering 2010 – IST budget (pre-allocated) 25 MEuro – Priority3 budget: 35 MEuro – Open to IPs, NoEs in two stage procedure – CAs and SSAs in one stage

25 Multimodal interfaces Key Objectives & Breakthroughs Key Objectives & Breakthroughs – natural and adaptive multimodal interfaces, that respond intelligently to speech and language, vision, gesture, haptics and other senses Research Tasks Research Tasks – interaction between and among humans and the virtual and physical environment – multilingual systems 65 MEuro Call 1

26 Semantic-based knowledge systems Key Objectives & Breakthroughs Key Objectives & Breakthroughs – semantic-based and context-aware systems to acquire, organise, process, share and use the knowledge embedded in multimedia content Research Tasks Research Tasks – semantic-enabled systems and services facilitating multimedia content mining – knowledge-based adaptive systems combining semantically enriched content with ‘anytime-anywhere inferencing’ 55 MEuro Call 1

27 Technology-enhanced learning and access to cultural heritage Key Objectives & Breakthroughs Key Objectives & Breakthroughs – systems and services for improved access to Europe's knowledge and educational resources, including cultural and scientific collections Research Tasks Research Tasks – learning systems and services in support of ubiquitous, experiential and contextualised learning and virtual collaborative learning communities – digital libraries services, environments for intelligent heritage and tourism, highly automated digitasation, digital restoration and preservation 65 MEuro Call 1

28 Outline of presentation A reminder: IST within FP6 A reminder: IST within FP6 – Structure and budget – The IST Priority: Objectives, vision & content IST workprogramme IST workprogramme – Main features – Focus and priorities – Roadmap of calls and budgets FP6 Instruments in IST FP6 Instruments in IST – Reminder of new and traditional instruments – Examples Call 1 Call 1 – Content: Strategic Objectives – Implementation issues

29 Instruments: Rationale Drafted with the aim of Achieving the FP objectives: Integration, critical mass, improving impact,… Achieving the FP objectives: Integration, critical mass, improving impact,… Simplification: no implementing regulations; less than 10 model- contracts (currently 33) Simplification: no implementing regulations; less than 10 model- contracts (currently 33) Flexibility: the work programme may adjust rules to RTD activities’/instruments’ specificity Flexibility: the work programme may adjust rules to RTD activities’/instruments’ specificity Autonomy for participants: within the framework of the rules, organisation of relations within the consortium is a matter for participants themselves Autonomy for participants: within the framework of the rules, organisation of relations within the consortium is a matter for participants themselves

30 Instruments for the IST priority Integrated Projects Integrated Projects – Objective driven Networks of Excellence Networks of Excellence – Structuring, aggregating,.. +Article 169 (Not used in IST) +Article 169 (Not used in IST) Targeted research projects Targeted research projects – (address specific issues) Co-ordination actions Co-ordination actions Support Actions Support Actions No longer available ….. No longer available ….. - Individual Take-up Actions - SME Exploratory Awards NEW

31 Networks of Excellence Industrial exploitation Current Industrial strength / presence Fundamental research Basic research Industry-driven research Example of implementation in IST « Monolitihic » Incremental Integrated Projects

32 Integrated Projects - purpose Designed to support research that is ….. objective and result driven Designed to support research that is ….. objective and result driven – clearly defined objectives and results Each IP should Each IP should – integrate the types of activities needed to obtain the goals – integrate the critical mass of resources needed to obtain the goals – integrate all elements of technology / value chain …. to attain high-impact goals – support industry (large & SME) collaboration with academia

33 Time Integration along the innovation cycle Best practice Take-up, trials Industry driven research Adoption IP Basic research

34 “Monolithic” partners known at outset tasks identified budget known “Incremental” participation tasks identified budget known not all participants are in “Incremental” funding objectives known technology roadmap known tasks to be completed budget to be changed participants as well Integrated Projects - possible implementations

35 Networks of Excellence - objectives To reinforce or strengthen …. scientific and technological excellence on a given research topic To reinforce or strengthen …. scientific and technological excellence on a given research topic – by integrating the critical mass of expertise needed to provide European leadership and be a world force – around a Joint programme of activity (JPA) Structuring European research by … integrating research capacities across Europe. Structuring European research by … integrating research capacities across Europe. – Durable integration – To progress knowledge on a particular theme Overcome the fragmentation of European research Overcome the fragmentation of European research To act as a “Virtual Centre of Excellence” To act as a “Virtual Centre of Excellence” To spread excellence beyond the partners To spread excellence beyond the partners

36 Partner1 Partner 2 Partner 3 Partner 4 RTD activities in Europe before the NoE(today) Partner1 Partner 2 Partner 3 Partner 4 Coordinated The NoE field NoE - aims at integrating & shaping research Integrating activities “Binding” Partner 1 Partner 2 Partner 4 Partner 3 with the NoE The JPA

37 Example Situation before the network: Situation before the network: – good isolated research teams in Europe – fragmented effort, redundancy of work, multiplication of effort on basic research tools such as software libraries etc… – a huge gap with US, Japan in terms of quality of deliverables and impact – links to industry very sparse The network: The network: – Brings together between 8 to 15 the best teams in Europe – Between 50 and 150 researchers per year – EU funds are a small part of the total effort – Helps emerge common research work between ALL team members – Fosters exchange of knowledge, coordination of activities, – builds links with the US, Japan,… – Common deliverables, co-written papers and common research tools

38 Example Main outcomes Main outcomes – Solid research community with coordinated activities – common software libraries incorporating all advances brought by all teams – agreement on common open standards, methodologies for data representations, for visualisation, for problems handling.... – From coordination to common programmes.. – Wider dissemination of activities to SMEs, etc..

39 Designed to generate the knowledge required to improve European competitiveness and to meet the needs of society or Community policies: Designed to generate the knowledge required to improve European competitiveness and to meet the needs of society or Community policies: – by improving existing or developing new products, processes or services and/or – by proving the viability of new technologies offering potential economic advantage May combine any of the following types of activities: May combine any of the following types of activities: – Targeted, well defined and precisely focused research and technological development – Demonstration component(s) as appropriate – Project management Objectives and Activities of STREPs

40 Designed to promote and support the networking and co-ordination of research and innovation activities at national, regional and European level. Designed to promote and support the networking and co-ordination of research and innovation activities at national, regional and European level. – by establishing in a coherent way co-ordinated initiatives of a range of research and innovation operators, in order to achieve improved integration of the European research. May combine the following two types of activities May combine the following two types of activities – Co-ordination activities – Project management activities Objectives and Activities of CAs

41 Each CA shall consist of a work plan, incorporating all or some of the following types of mid/long term collaborative activities:  Organisation of conferences, of meetings;  Performance of studies, analysis;  Exchanges of personnel;  Exchange and dissemination of good practice;  Setting up of common information systems  Setting up of expert groups;  Definition, organisation, management of joint or common initiatives. Types of Co-ordination activities

42 Designed to Designed to – complement the other FP6 instruments, – help in preparations for future Community research and technological development policy activities and – stimulate, encourage and facilitate the participation of SMEs, small research teams, newly developed and remote research centres, as well as those organisations from the Candidate Countries in the activities of the priority thematic areas. May combine the following two types of activities May combine the following two types of activities – Support activities – Project management activities Objectives and Activities of SSAs

43 Each SSA shall have a work plan, which may consist of one or more (as appropriate on a case by case basis) of the following activities:  Conferences, seminars, working groups and expert groups;  Studies, analysis;  Fact findings and monitoring;  Trans-national technology transfer and take-up related services;  Development of research or innovation strategies;  High level scientific awards and competitions;  Operational support and dissemination, information and communication activities. Types of Support activities

44 Resources: each project must assemble the resources needed to achieve its objectives Resources: each project must assemble the resources needed to achieve its objectives – activities included may range up to several millions of € but no minimum thresholdbut no minimum threshold Partnership: minimum of three participants from three different countries (for an SSA a single one eligible) Partnership: minimum of three participants from three different countries (for an SSA a single one eligible) – but in practice likely to be more SME participation is strongly encouragedSME participation is strongly encouraged ‘Third country’ participants may be included, with a possibility of Community financial support for certain groups of countries‘Third country’ participants may be included, with a possibility of Community financial support for certain groups of countries Duration: typically two to three years Duration: typically two to three years – but exceptionally more if duly justified as necessary to deliver the objectives Expected scale for STREPs, CAs and SSAs

45 STREPs main characteristics STREPs compared to IPs: STREPs compared to IPs: – The STREP scale of ambition is much more limited than that of IPs, consequently : – Different: Value of activities, Duration, Size of the consortium, Types of activities, Types of Calls (EOI-Calls), Evaluation process/key issues (partly), Negotiation, Consortium agreement, Implementation (partly), Follow-up (partly) STREPs compared to FP5 RTD projects : STREPs compared to FP5 RTD projects : – Similar: Objectives, Scale of ambition, Value, Duration, Size of consortium, Types of participants, Calls, Evaluation, Negotiation, Follow-up, Audits – Different: Financial regime, Simplified Proposals, Contractual aspects, Consortium agreement, Collective responsibility, Implementation, IPR

46 CAs main characteristics CAs compared to NoE: CAs compared to NoE: – Instrument for ad hoc co-operation between organisations for a specific purpose - no requirement for durable integration of all activities – A networking instrument for research funded from other sources (EC/national/regional) CAs compared to SSAs: CAs compared to SSAs: – Instrument for more longer term co-operation and networking compared to the more stand alone activities to be funded by SSAs CAs compared to IPs and STREPs: CAs compared to IPs and STREPs: – CA is not an instrument to fund research

47 SSAs main characteristics SSAs compared to CAs: SSAs compared to CAs: – Instrument to support the implementation of the programme, priority or research objective - in most cases - stand alone events (meetings, conferences, studies etc.) – Instrument for future oriented activities: research roadmaps, identification of future research objectives – Instrument for dissemination and uptake of programme results SSAs compared to IPs and STREPs: SSAs compared to IPs and STREPs: – SSA is not an instrument to fund research activities

48 Characteristics of the instruments

49 Critical mass Critical mass is achieved when all activities and resources have been mobilised that are needed to reach objectives and impact „Critical mass“ in the areas managed by this directorate is taken to mean:* *This does not rule out efforts outside the indicated range (justification!)

50 Who can participate? New Every legal entity that contributes to the project (incl. Project managers) New Every legal entity that contributes to the project (incl. Project managers) New Associated candidate countries = Member State New Associated candidate countries = Member State New International European interest organisations = Member State New International European interest organisations = Member State New For non EU or AS or ACC New For non EU or AS or ACC – Participation for all – Financing for INCO countries – Financing for others if essential to carry out the project New Minimum number New Minimum number – 3 from MS or AS, with 2 from MS or ACC for all instruments – 1 (MS or AS or Third Country or International organisation) possible for specific support actions – Minimum number can be increased by work-programmes

51

52 Evaluation New: To be specified in Workprogrammes according to instrument and activity New: To be specified in Workprogrammes according to instrument and activity New Two-stage evaluation procedure if specified in the call for proposals New Two-stage evaluation procedure if specified in the call for proposals New Evaluation on a non-anonymous basis unless otherwise specified in call for proposal New Evaluation on a non-anonymous basis unless otherwise specified in call for proposal Manuals on evaluation and selection procedures: draft on the Web Manuals on evaluation and selection procedures: draft on the Web Exclusion criteria Exclusion criteria – Violation of fundamental ethical principles – New Financial irregularities (see EC Financial Regulations)

53 Integrated Project - Evaluation Evaluation by a strengthened peer-review system Evaluation by a strengthened peer-review system – involving one step written submission. 5 individual evaluators, panel sessions with hearings of proposals that pass all thresholds Key criteria: Key criteria: – relevance to the objectives of the specific programme (3) – Potential impact (3) – S&T excellence (4) – quality of the consortium (3) – quality of the management (3) – Mobilisation of resources (3)

54 NoE - Evaluation Evaluation by a strengthened peer-review system Evaluation by a strengthened peer-review system – involving one step written submission. 5 individual evaluators, panel sessions with hearings of proposals that pass all thresholds Key criteria: Key criteria: – relevance to the objectives of the specific programme (3) – Potential impact (3) – Excellence of the participants (3) – Degree of integration and quality of the JPA (4) – quality of the consortium (3) – Organisation and management (3)

55 STREPs: Evaluation Evaluation similar to FP5 projects Evaluation similar to FP5 projects – !! Non anonymous Key criteria Key criteria – Relevance to the objectives of the programme (3) – S&T excellence (4) – Potential impact (3) – Quality of the consortium (3) – Quality of the management (3) – Mobilisation of resources (3)

56 IP NOE STREP CA SSA RelevanceXXXXX Potential impactXXXXX Scientific & tech excellenceXX Excellence of participantsX Quality of the coordinationX Quality of the support actionX Quality of the consortiumXXX Degree of integration & the JPAX Quality of managementXXXX Organisation and managementX Mobilisation of resourcesXXXX Evaluation criteria

57 Flexibility and autonomy in implementing IPs For the implementation plan, each year, the consortium For the implementation plan, each year, the consortium – proposes a detailed plan for the coming 18 months – and may propose to update the overall plan both need approval of the Commission to enter into forceboth need approval of the Commission to enter into force For the Community contribution For the Community contribution – the contract will not specify its distribution between participants nor between activities For changes in the consortium For changes in the consortium – the consortium may itself decide to take in new participants (though without additional funding) the contract will specify when this must involve a competitive callthe contract will specify when this must involve a competitive call – the Commission may decide to launch calls to add activities and participants (with additional funding)

58 Flexibility and autonomy for NoE For the JPA, each year, the network For the JPA, each year, the network – proposes a detailed JPA for the coming 18 months – and may propose to update the overall JPA both need approval of the Commission to enter into forceboth need approval of the Commission to enter into force For the allocation of the Community grant For the allocation of the Community grant – the partnership will have freedom to distribute it between partners and between activities For changes in the network partnership For changes in the network partnership – the partnership may itself decide to take in new partners (though without additional financing) the contract will specify when this must involve a competitive callthe contract will specify when this must involve a competitive call – the Commission may decide to launch calls to add partners (with additional financing)

59 Implementation of STREPs, CAs and SSAs For the work plan, the consortium For the work plan, the consortium – proposes a detailed plan for the whole duration – and may propose to modify the detailed work plan but needs approval of the Commission to enter into force andbut needs approval of the Commission to enter into force and without modifying the overall objectives and deliverableswithout modifying the overall objectives and deliverables For the Community contribution For the Community contribution – the contract will not specify its distribution between participants For changes in the consortium For changes in the consortium – the consortium may modify its composition (subject to Commission approval, without additional funding, infrequent occurrence)

60 Financing per instrument

61 Financing: Grant to the budget IPs, STEPs, CAs, SSAs IPs, STEPs, CAs, SSAs Calculation basis: %age of the preliminary budget of the execution plan Calculation basis: %age of the preliminary budget of the execution plan Payment basis: covers a share of the expenditure incurred, necessary for the execution of the indirect action Payment basis: covers a share of the expenditure incurred, necessary for the execution of the indirect action %age depends on: %age depends on: – type of activity – participant involved

62 NoE -financial regime, general principles Community support helping overcome the barriers to durable integration Community support helping overcome the barriers to durable integration – these barriers are often organisational, cultural & human (cannot be quantified in normal accounting terms) An “incentive” taking the form of a global “fixed grant for integration” An “incentive” taking the form of a global “fixed grant for integration” – calculated on basis of the total number of researchers that make up the research capacities of the partners on the topic of the network – where a “researcher” has a PhD or at least four years research experience – with a bonus for registered PhD students Payment basis: Payment basis: – completion of the JPA + costs certificates mentioning that the costs incurred are greater than the grant itself

63 NoE - financial regime Grant for integration based on: Grant for integration based on: – the degree of integration proposed by the consortium – the number of researchers that all participants intend to integrate – the characteristics of the field of research concerned – the joint programme of activities a lump sum per researcher ‘involved’ a lump sum per researcher ‘involved’ – starts from 20K€ per researcher – diminishes as the number of researchers increases Payments Payments – disbursed in annual instalments – according to planned progress in the JPA – including the effort towards lasting integration – possibly degressive to avoid dependence – can be used by the network for any activity

64 Grant for integration - illustration In this illustration a network of 200 researchers supported over 5 years would therefore receive a fixed grant of €17.5M (plus bonus of 4 K € for registered PhD students - up to 10% of the`grant for researchers) In this illustration a network of 200 researchers supported over 5 years would therefore receive a fixed grant of €17.5M (plus bonus of 4 K € for registered PhD students - up to 10% of the`grant for researchers) 50 researchers …………………….€ 1 million/year 50 researchers …………………….€ 1 million/year 100 researchers ……………………...€ 2 million/year 100 researchers ……………………...€ 2 million/year 150 researchers …………………..….€ 3 million/year 150 researchers …………………..….€ 3 million/year 250 researchers ………………………€ 4 million/year 250 researchers ………………………€ 4 million/year 500 researchers ………………………€ 5 million/year 500 researchers ………………………€ 5 million/year 1000 researchers & above ……………€ 6million/year for intermediate numbers the grant would be calculated by linear interpolation The average annual grant to a network could vary with the number of researchers as follows The average annual grant to a network could vary with the number of researchers as follows

65 Outline of presentation A reminder: IST within FP6 A reminder: IST within FP6 – Structure and budget – The IST Priority: Objectives, vision & content IST workprogramme IST workprogramme – Main features – Focus and priorities – Roadmap of calls and budgets – Content: Strategic Objectives FP6 Instruments in IST FP6 Instruments in IST – Reminder of new and traditional instruments – Examples Call 1 Call 1 – Implementation issues

66 IST Call 1 Publication 17 December 2002 Publication 17 December 2002 Close 17h00, 24 April 2003 Close 17h00, 24 April 2003 Evaluation May, hearings June 2003 Evaluation May, hearings June 2003 Feedback (ESR) beginning July Feedback (ESR) beginning July Negotiations start July Negotiations start July First contracts November 2003 First contracts November 2003 IST Continuous call (FET Open) Publication 17 December 2002 Publication 17 December 2002 Other related calls: FP IST-NMP; FP Infrastructures-1; FP Infrastructures-2. IST FP6 first calls

67 Call information

68 IST Call 1 Call identifierFP IST-1 Fixed deadline call - 17h00, 24 April 03 Fixed deadline call - 17h00, 24 April 03 Indicative budget - EUR 1,070m Indicative budget - EUR 1,070m 12 Strategic objectives (IP, NOE, STREP, CA, SSA) 12 Strategic objectives (IP, NOE, STREP, CA, SSA) 3 FET proactive initiatives (IP or NOE) 3 FET proactive initiatives (IP or NOE) General accompanying actions (CA or SSA) IST Calls

69 IST Priority Workprogramme IST Priority Workprogramme Call for proposals text (global for FP6) Call for proposals text (global for FP6) Annex 2 - IST Call 1 Annex 3 - IST Continuous call (FET Open) Brochure “The 6FP in Brief” Brochure “The 6FP in Brief” Guides for proposers Guides for proposers Infopack for IST Calls

70 Identifies the Strategic objectives open in Call Identifies the Strategic objectives open in Call Identifies the instruments applicable to each objective Identifies the instruments applicable to each objective Repeats the indicative budget information Repeats the indicative budget information Notes the consortium eligibility rules Notes the consortium eligibility rules Specifies modalities/address for submission of proposals Specifies modalities/address for submission of proposals Fixes call deadline * Fixes call deadline * (*based on time of arrival of proposal) Call for proposals text

71 Brochure “The 6FP in Brief” High level overview of FP6 High level overview of FP6 Introduces the instruments and the priorities Introduces the instruments and the priorities 5 Guides for proposers IST Call 1 IP, NOE, STREP, CA, SSA IP, NOE, STREP, CA, SSA 3 Guides for proposers - IST Cont. call (FET Open) STREP, CA, SSA STREP, CA, SSA Brochure and Guides for proposers

72 Guide for proposers Type of submission and evaluation Type of submission and evaluation How to prepare a proposal How to prepare a proposal How to submit a proposal How to submit a proposal Support for proposers Support for proposers Guides for proposers

73 Type of submission and evaluation - IST Call 1 Submission One step submission One step submissionEvaluation One step evaluation (with a hearing for IP and NOE) One step evaluation (with a hearing for IP and NOE) Guide for proposers - IST Call 1

74 How to prepare a proposal Pre-registration - highly recommended Pre-registration - highly recommended Pre-proposal check (FET Open only) Pre-proposal check (FET Open only) Part A (forms) Part A (forms) Part B (format for text document) Part B (format for text document) Acknowledgment of receipt Acknowledgment of receipt Guide for proposers

75 Proposal Part A Form A1 - General information on Proposal Type of instrument Type of instrument Proposal no., Acronym, Full title Proposal no., Acronym, Full title Duration in months Duration in months Call id Call id Strategic objective (s) Strategic objective (s) Proposal abstract, keywords Proposal abstract, keywords One A1 form per proposal Guide for proposers

76 Proposal Part A Form A2 - Information on participant Participant no *., Name, Address etc. Participant no *., Name, Address etc. (* Coordinator is participant no. 1) (* Coordinator is participant no. 1) Activity type, Legal status, SME Activity type, Legal status, SME Dependencies with other participants Dependencies with other participants Person in charge - Name, Address etc. Person in charge - Name, Address etc. This proposal previously submitted This proposal previously submitted As many A2 forms as there are consortium members Guide for proposers

77 Proposal Part A Form A3 - Cost breakdown All instruments except NOE Activity type Activity type…... Total Cost Req grant Cost Req grant…. Cost Req grant Participant 1 Participant 2 etc Total One A3 form per proposal Guide for proposers

78 Proposal Part A Form A3 - Cost breakdown Networks of Excellence No. of researchers to be integrated Female MaleTotal Participant 1 Participant 2 etc Total No. of PhD students to be integrated table as above Guide for proposers

79 Proposal Part B All instruments Title page Title page Links to Priority (Strategic objectives) Links to Priority (Strategic objectives) Criterion 1 aspects Criterion 1 aspects Criterion 2 aspects etc Criterion 2 aspects etc Overall workplan of project Overall workplan of project Other aspects (ethics, gender issues….) Other aspects (ethics, gender issues….) IPs, NOEs additionally provide 18 month Implementation plan/JPA (detailed) 18 month Implementation plan/JPA (detailed) Guide for proposers

80 Proposal submission Electronically via the Internet Electronically via the Internet downloadable forms now fully electronic submission soon On CD-ROM/diskette On CD-ROM/diskette with paper backup On paper to the ADDRESS SET OUT IN THE CALL TEXT (NOT to the address used in FP5: NOT to any other Commission office !) On paper to the ADDRESS SET OUT IN THE CALL TEXT (NOT to the address used in FP5: NOT to any other Commission office !) paper submission in one copy only Guide for proposers

81 Off line electronic proposal preparation From call page, coordinator downloads software tool and installs it on own PC From call page, coordinator downloads software tool and installs it on own PC Coordinator first “sets up” the proposal with basic data - call identifier, instrument type, acronym, names of partners… Coordinator first “sets up” the proposal with basic data - call identifier, instrument type, acronym, names of partners… Coordinator completes form A1 (using drop-down menus where possible) Coordinator completes form A1 (using drop-down menus where possible) Coordinator completes a form A2 for each partner (already identified to the tool in first data entry step) Coordinator completes a form A2 for each partner (already identified to the tool in first data entry step) Coordinator completes a form A3 Coordinator completes a form A3 Coordinator constructs section B on a template supplied Coordinator constructs section B on a template supplied Proposal is saved and submitted later via EPSS, or printed out and submitted on paper, or is saved on CD-ROM/diskette and submitted (with paper backup) Proposal is saved and submitted later via EPSS, or printed out and submitted on paper, or is saved on CD-ROM/diskette and submitted (with paper backup) EPSS

82 On line electronic proposal submission From call page, coordinator registers intention to propose, is sent user id and passwords by post From call page, coordinator registers intention to propose, is sent user id and passwords by post Coordinator communicates user id and passwords to other members of consortium Coordinator communicates user id and passwords to other members of consortium Coordinator completes form A1 and A3, and his own A2 Coordinator completes form A1 and A3, and his own A2 Other members complete their form A2 Other members complete their form A2 Coordinator consolidates a document file of Part B - PDF or RTF only Coordinator consolidates a document file of Part B - PDF or RTF only Coordinator virus-checks the Part B Coordinator virus-checks the Part B Submission (and re-submission if necessary ) Submission (and re-submission if necessary ) Commission virus check ! Commission virus check ! EPSS

83 Commission contact persons Commission contact persons Financial guidelines Financial guidelines Negotiation guidelines Negotiation guidelines Model contracts Model contracts Guidelines on proposal evaluation procedures (Evaluation manual) Guidelines on proposal evaluation procedures (Evaluation manual) IST Guidelines for evaluators IST Guidelines for evaluators Other information for Call

84 1. Commission eligibility check Complete (Part A and Part B) Eligible consortium In scope Timely arrival (for FET - proposal anonymity) Overview of evaluation process

85 3-5 experts per proposal 2. Experts’ individual reading 3. Consensus group full panel 3 a. IP and NOE hearings 4. Panel discussion 5. Panel report and recommendations Overview of evaluation process

86 (provisional information) Publication 16th June 2003 Close 17h00, 15th October 2003 Evaluation 3-14 November, hearings first half December Advanced displays Optical, opto-electronic, photonic functional components Embedded systems Open development platforms for software and services Cognitive systems Applications and services for the mobile user and worker Cross-media content for leisure and entertainment GRID-based systems for solving complex problems Improving risk management eInclusion Research networking test-beds General accompanying actions IST Call 2

87 Identify your Strategic objective & instrument clearly: to the Commission to the Commission to yourself to yourself Follow the part B outline exactly: it’s detailed - it’s meant to be helpful it’s detailed - it’s meant to be helpful don’t omit anything don’t omit anything Submit on time: be 24 hours early be 24 hours early if in trouble, call the IST Infodesk if in trouble, call the IST Infodesk Key advice

88 Tips for success (1) Read and understand the documents Read and understand the documents – – Work programme – Evaluation manual (Guidelines on proposal evaluation procedures) – Guides for proposers – Guides for evaluators – use the NCPs (National Contact Points) use the NCPs (National Contact Points)

89 Tips for success (2) Your proposal: Your proposal: – Is it complete? – Is the partnership right? can we all work together?can we all work together? clear roles responsibilities, critical mass, etc.clear roles responsibilities, critical mass, etc. – Does it address all the questions? (see guide for proposers)(see guide for proposers) – Does it address the work programme? (check with the call!)(check with the call!) – Are the objectives clear? – Is it clear how the project will be managed?

90 For further information IST infodesk Fax : General FP6: Directorate E:


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