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2 Claims Professionals Personnel Experts Risk Managers

3 Disclaimer Please understand that the purpose of this presentation and handout is educational. Nothing in either should be construed as specific legal advice for a particular situation. Sound legal advice requires an understanding of all the facts of a particular situation, something that cannot occur in an educational setting.

4 Technology in Athletics

5 Legal Duties To provide health care Provide a safe environment Warn of dangers Properly instruct Properly classify athletes Provide proper supervision Enforce rules and regulations Provide safe transportation Up-hold students rights and responsibilities

6 Providing a Safe Environment What are “Safe Environment” issues? Facilities –Unsafe equipment –Supervision issues Coaching Conduct –Harassment (including sexual harassment) –Hazing conduct –Misconduct issues –Bullying

7 Providing a Safe Environment NOTE: Most common request by building administration deals with bullying and harassment of coaches towards their players 160,000 kids a day avoid school because of bullying and harassment issues

8 What are our goals? Today 60% of all students view safety as the number one issue in schools today. Today 90% of parents feel safety is the number one issue today.

9 Bullying/Harassment 15 year old girl commits suicide after rape/harassment and bullying by other students in her school 13 year old Texas youth hangs himself after bullying by classmates 15 year old Colorado girl commits suicide after sending nude picture to boyfriend who sends it to others, harassment leads to her death

10 Providing a Safe Environment Administrators, teachers, coaches, classified staff need to WALK THEIR TALK! When a student sees an administrator berating, bullying or harassing a staff member, what is the message sent to students? When a student sees a staff member putting down another staff member, what is the message sent to the student? Students wonder why adults get away with improper behavior yet students get in trouble for the same actions!

11 10 District Liability and Parent’s Expectations Parents have the expectation that their children will return to them in the same condition or better than when they left for school! Theory of “in loco parentis” (in the place of parents)

12 Types of Misconduct What is misconduct and how does it occur? Anything that occurs outside of your “Duty of Ordinary Care” A breech of your duty Types? 11

13 Canfield & Associates 12 Legal Terminology Deliberate indifference: –When a school district employee, agent or volunteer chooses to act outside the policies, procedures of the district and/or the rules and regulations governing the activity, the person may be guilty of deliberate indifference and therefore exposing themselves to personal liability

14 Diary of a Victim Samples of Causes Bullying from peers Bullying from adults Harassment-including sexual Family issues including abuse/neglect Sexting Etc.

15 Diary of a Victim What do they do? Retaliates or Withdraws Abuse pushes victim into “Shell of Silence” Socially Stymied BUT, NOW (with access to a variety of social electronic communications and networking) Victims don’t have to directly confront the problem

16 Social Media: What is it? Social Media is a method of mass communication in which collaborative online tools are used to aid individuals and businesses in the dissemination of information directly to the masses

17 An Antiquated Form of Communication: Norman Rockwell’s “The Gossips”

18 Information Athletic Administrators Gather from Electronic Sources Students using drugs or alcohol Students involved in violent acts Threats against other students Threats against school or athletics personnel Harassment (aka “Cyberbullying”) Sexual predators – major issue in California schools sponsoring water polo

19 Why is it important? The Internet revolutionized the way in which we communicate. For interpersonal communication, the Internet is the most important invention since the printing press was invented in the 15 th Century. Social Media further revolutionizes Internet communication by allowing everyone to use with little or no computing skills, and with little, or no additional cost

20 Technology and Communication in the 21 st Century: A Menu of Options Facebook (350 Million Users Worldwide) You Tube My Space Text Messaging On-Line Scrapbooking Blogs Chat Rooms Photo Album Email Twitter Cell Phones

21 How Social Media Impacts Your Organization Pros: Instant access to your content. Information is no longer strictly limited to a computer monitor – Smartphone users can receive instant updates of your content (scores, press releases, etc) An organization can disseminate their message with limited resources – both manpower and monetary. It’s fast and in most cases…free. You are in control of the message and are no longer at the mercy of mass media. Allows you to be in front of the News Cycle – instant access means your audience doesn’t have to wait for the next TV newscast or daily newspaper.

22 How Social Media Impacts Your Organization Cons: Content must be timely. If you have outdated content, you will lose your audience quickly. Content must be well produced and attractive. In most cases, the Social Media outlets do most of the visual work for you so you can focus on content (this has become a marketing tool)

23 How Social Media Impacts Your Organization Instant access to your content. This is a con as well as a pro. If you make a mistake, 10s or 100s of users can see it before you revise or delete the post. You are walking a a tight rope - if a user is receiving instant message Twitter updates, there is no way to take that tweet back.

24 Boundary Invasion Nearly every incident started with text messaging-IM or email. What is your district policy on: –Text students –Emailing students –Transporting students –NOTE: Remember, perception is reality

25 Boundary Invasion Every investigation our company has done in reference to boundary invasions, has had at least one person in the building who knew about the issue and did not act.

26 Grooming the child –Identifying a vulnerable child –Engaging in peer like behavior –Desensitizing the child to touch –Isolating the child –Making the child feel responsible

27 Examples of Boundary Invasions Taking an undue interest in a student (i.e., having a “special” friend or a “special relationship” with a particular student) Engaging in peer like behavior with students (i.e., being cool by being like one of the kids) Being overly “touchy” with certain students

28 Examples of Boundary Invasions Engaging in inappropriate communications Talking to a student about problems that would normally be discussed with adults (e.g., marital problems) Talking to the student about the student’s personal problems to the extent that the adult becomes a confidant of the child when it is not adult’s job to do so

29 Examples of Boundary Invas ions Favoring certain students by giving them specials privileges Favoring certain students by inviting them to come to the classroom at non-class times Allowing the student to get away with inappropriate behavior Being alone with the student behind closed doors at school

30 Examples of Boundary Invasions Engaging in talk containing sexual innuendo or banter with students Talking about sexual topics that are not related to a specific curriculum Using email, text-messaging, instant messaging or personal Web pages/social networking sites to discuss personal topics or interests with students

31 Examples of Boundary Invasions Invading the student’s privacy (e.g., walking in on the student in the bathroom) Showing pornography to the student Hugging, kissing, or other physical contact when the student does not want this attention

32 Examples of Boundary Invasions Initiating or extending contact with students beyond the school day Taking the student on outings, away from protective adults Giving students rides in the teacher’s personal vehicle

33 Avoiding Allegations of Misconduct Communications with students: –Emails: Do not use personal accounts –Test messages: Do not use –Phone calls: Avoid making personal phone calls –Social Websites (e.g., MySpace/Facebook): Set to private

34 Current Research Information from the Office of Professional Practices January 26, 2010 Total number of misconduct offenders in the past 5 years that OSPI had to investigate- 532 investigations- 176 no guilt was found- 56 voluntarily surrendered their certificate Canfield investigated- 46 cases in the past 6 years- 34 were coaches, advisors or someone involved with extra curricular responsibilities

35 Current Cases Women’s basketball coach terminated for inappropriate contact Coach sued for requesting Facebook logins Teacher charged with inappropriate text messaging

36 Key Questions for Athletic Administrators to Consider What First Amendment rights may a student exercise in a school setting or as a member of an interscholastic athletic program? Can student-athletes expect a right to privacy? How can an athletic administrator enforce the athletic code effectively while still respecting student rights? How can policies be effectively written to account for the challenges posed by the use of technology? What are some effective pro-active and reactive strategies for meeting these challenges?

37 Recent Court Cases on Student Use of Technology and School Discipline Beussink v. Woodland R-IV School District (1998) – student Web page uses crude language to criticize high school Emmett v. Kent School District (2000) – “hit list” Killion v. Franklin Regional School District (2001) – posting of “top ten list” about athletic director

38 Recent Court Cases on Student Use of Technology and School Discipline Flaherty v. Keystone Oaks (2002) – student removed from volleyball team when making critical remarks about teacher on-line Layshock v. Hermitage School District (2007) – parody of school principal on MySpace Wisniewski v. Board of Education (2007) – student suspended for displaying an IM icon suggesting a staff member be killed

39 Educating Yourself about Technology Get your own Facebook page – learn how social networking sites operate Follow current court rulings, particularly in your state or circuit Attend workshops on the subject

40 Educating Yourself about Technology Have conversations with colleagues to learn how they address issues Examine sample policies from other schools (samples provided) –Internet risk management newsletters

41 Developing a Policy: Goals Explain district’s position on Web-based technology – what is considered “inappropriate” Explain what parameters are considered when handling potentially “inappropriate” communication Set protocols for determining how to handle scenarios in which information is obtained

42 Developing a Policy – Guidelines to Follow Engage key stakeholders in the process (school board, school administration, coaches, captains councils) Be careful to not be so vague that you do not communicate types of prohibited conduct to students Should not be designed to be a negative statement about technology, but how athletic code will be enforced when information is received from electronic sources

43 Communicating the Policy Students –Captains Council –Student-Athlete handbooks –Hazing statement Parents –Parent information night –Public presentations before school committee –Conversations with Parent Teacher Organizations Coaches –Coaches meetings – ensure that coaches understand process

44 Educating Students About the Issue Students know how to utilize the technology, but do not always understand the long-term impact of their decisions Future employers check activity of potential employees UnumProvident – Facebook used to check long-term disability claims

45 Educating Members of the Coaching Staff Notify a member of school administration when concerns arise Personal use of the Internet for communication Maintaining appropriate boundaries Be wary of becoming “friends” of students on social networks

46 Educating Members of the Coaching Staff Be careful when using technology as a means of business communication Why the message? What is the message? (limit to name, rank and serial number) Can you control the outcome of the message?

47 Evaluating Information: Key Questions Is or was the safety of a student or students involved in the activity in jeopardy? Has an illegal act been performed? Are other students or staff possibly in danger?

48 Evaluating Information: Key Questions Does the nature of the information posted pose possible disruption to the order of the school? Is there evidence that the student has possibly violated the athletic code? Who has received training?

49 Claims Professionals Personnel Experts Risk Managers

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