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Creating an Installation of Choice… QUARTERLY PRIVATE ORGANIZATION WORKSHOP 16 AUGUST 2012 1.

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Presentation on theme: "Creating an Installation of Choice… QUARTERLY PRIVATE ORGANIZATION WORKSHOP 16 AUGUST 2012 1."— Presentation transcript:

1 Creating an Installation of Choice… QUARTERLY PRIVATE ORGANIZATION WORKSHOP 16 AUGUST

2 Creating an Installation of Choice… POC – Mardi AlSamarai Financial Management Branch Directorate of Family and Morale, Welfare and Recreation (DFMWR) (760) , AGENDA Welcome/Introduction/Roll Call Review information from prior meeting (12 Apr 12) Private Organizations (Non-compliance) Training on Donations and Commercial Sponsorship Places on the installation to hold your meetings Review remaining FY12 Special Events Calendar Questions 2

3 Creating an Installation of Choice… PRIVATE ORGANIZATION Purpose: To ensure that Private Organizations (POs) are operating IAW current Regulation (are compliant), keep POs and Garrison Command out of trouble, and enhance the Fort Irwin Community through partnerships and communication. ROLL CALL Association of the United States Army (AUSA) Military and Civilian Spouses Blackhorse Association Fort Irwin Chapter Boy Scouts of America Cub Scouts Pack #67 Fort Irwin Fighter Association Girl Scouts, Fort Irwin Troop High Desert Equestrian Club Fort Irwin Middle School Booster Club (FIMS) Parent Teacher Association Parent Teacher Organization SAMOA MO SAMOA Sergeant Audie Murphy Club Farmers Institute Garden Club Sergeant Major Association Warrant Officers Association 3

4 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Review Single Entry Accounting As easy as balancing your bank statement Maintain receipts and deposits along with your minutes from monthly meetings Ensure audits are conducted when a new Treasurer or President is elected Only approved POs are authorized to fundraise on the Installation 4

5 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Review DoD Joint Ethics regulations apply to military & civilian employees in their association & participation with POs Military and civilian employees may participate with POs after duty hours No Army support authorized unless engaged in co- sponsored events If you did not attend the workshop in April 2012; you can request copies of presentation slides 5

6 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Non-Compliant Organizations Blackhorse Association Fort Irwin Chapter – All documentation to renew their permit Boy Scouts of America – All documentation to renew their permit Parent Teacher Organization - All documentation to renew their permit Parent Teacher Association - All documentation to renew their permit Cub Scouts Pack #67 - All documentation to renew their permit Sergeant Audie Murphy Club (SAMC) - All documentation to renew their permit Fort Irwin Middle School (FIMS), Booster Club - All documentation to renew their permit 6

7 Creating an Installation of Choice… PRIVATE ORGANIZATIONS TRAINING 7

8 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Donations Definition: Nonprofit Organizations can raise funds by receiving public and private grant money and donations from individuals and companies. The most common federal tax exemption for nonprofits comes from Section 501(c)(3) of the Internal Revenue Code, which is why nonprofits are sometimes called 501(c)(3) corporations. Tax exempt nonprofit organizations offer donors an individual deduction for contributions. Don't make promises to sponsors that you can't fulfill. Make sure you have a marketing plan that will work for your organization and be able to explain it to potential sponsors. 8

9 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Commercial Sponsorship Definition: A commercial sponsorship is a monetary and/or in-kind fee paid to an event manager/producer, in return for access to the exploitable commercial potential, such as public recognition or advertising promotions associated with the property, event, promotion, and so forth. The strategy of commercial sponsorship is to meet the specific measurable goals of a company or brand by building a link in the target audiences minds between the sponsor and a valued organization or event. 9

10 Creating an Installation of Choice… POs will not use donors name or logos on advertisements (only FMWR, AFAP and AFTB may recognize vendors in advertisements) Government POs may not use official title, position or authority to fundraise or solicit to subordinates or prohibited sources. POs will prominently display a disclaimer statement that their PO is a non-federal entity (not affiliated, sponsored or endorsed by Ft. Irwin or the Army) PRIVATE ORGANIZATIONS Donations 10

11 Creating an Installation of Choice… Example of Disclaimer Statement a.All private organizations are self-sustaining. The Government assumes no obligation for any private organization, unless there exists a contractual relationship. b. Private organizations will not receive financial assistance from the installation. PRIVATE ORGANIZATIONS Donations (cont) 11

12 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Commercial Sponsorship The Army commercial sponsorship office cannot solicit sponsorship for private organizations, although private organizations may obtain sponsorship through their own efforts. The Installation Commander has the authority to limit or restrict solicitation by private organizations if this solicitation competes with or duplicates the functions of the authorized installation commercial sponsorship program. Rules governing private organizations are covered in AR Close working relationships should be developed between the Commercial Sponsorship Office and authorized private organizations operating on the installation. Private organizations should be informed of the solicitation efforts of the authorized sponsorship program to alleviate the potential for competition for the same support from industry and local businesses. Private organizations can be a sponsor of MWR. 12

13 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Meeting Places Non-exclusive use of Building or Office. (Requires facility managers approval) Forum Bldg 1200, for information on reserving the Forum contact; Rose Hurst, ACS Receptionist,(760) FMWR Conference Rooms, for information on reservations and cost contact; Iselle Oquendo, at (760) Ingalls Recreation Center for information on reservations and cost contact; Anna Lilly, at (760) Any location that does not interfere with government operations 13

14 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Remaining FY12 Event Calendars Review Event Calendar between DFMWR and all Private Organizations The FMWR Event calendar is located at; The Garrison Calendar is located at; 14

15 Creating an Installation of Choice… Special Events Calendar Must obtain approval from DFMWR Financial Management Branch Event(what)Date(when)Location(where)POC(who)Mission(why)Remarks Inaugural Fort Irwin Golf Tournament 18-Aug Apple Valley Golf Course Janet FordRecreation esprit de corps, reinvestment USO Sesame Street 24/25 Aug Freedom Fitness Dan Cain USO EntertainmentChild/family event Oktoberfest15-SepShockwave Dennis Nelson Recreation/ participation Evening adult event. Working CYSS support for super Saturday childcare/parents night out. Operation Rising Star SHOW 17 Oct AUDITIONS 18/19 SepShockwave Janet Ford Soldiers, Family Members, and Civilians showcasing talent on their installationG9 program 15

16 Creating an Installation of Choice… PRIVATE ORGANIZATIONS Marketing Private Organizations can advertise their events & programs through: High Desert Warrior: warrior-2012-rates/http://www.aerotechnews.com/advertising/high-desert- warrior-2012-rates/ Flyers posted in FMWR facilities must be approved through the FMWR Marketing Office (Bldg 563). Private Organizations may post their flyers free of charge upon approval Other advertising avenues are available at a fee (see handout) such as: Banners (various locations) 20 Bowling Monitors at Strike Zone Bowling Center Fort Irwin FMWR Web site Social Media: Facebook (2,218) and/or Twitter (553) Restaurant Menu FMWR advertising rates may be downloaded from the FMWR Web site under Marketing & Advertising 16

17 Creating an Installation of Choice… Next Quarterly Private Organization Workshop is planned for 11 October See you there! PRIVATE ORGANIZATIONS QUESTIONS? Hmmm… 17

18 Creating an Installation of Choice… References How to Get Donations for a Private Nonprofit Organization | eHow.com private-nonprofit-organization.html#ixzz21eh4VM8jHow to Get Donations for a Private Nonprofit Organization | eHow.com private-nonprofit-organization.html#ixzz21eh4VM8j AR AR

19 Creating an Installation of Choice… 21 August – Womens Equality Day Celebration (BRD-5) (Theme: Honor) Time: 1000 to 1130, Sandy Basin Community Center Sponsoring Unit SBDE: Guest Speaker: No Guest Speaker, Entertainment Only 24 September – Hispanic Heritage Month Celebration (BRD-5) (Theme: Duty) Time: 1000 to 1130, Sandy Basin Community Center Sponsoring Unit 11 th ACR: Guest Speaker: No Guest Speaker, Entertainment Only 13 November – Native American Heritage Month Celebration (FY13) (Theme: Respect) Time: 1000 to 1130, Sandy Basin Community Center Sponsoring Unit 11 th ACR: Guest Speaker: No Guest Speaker, Entertainment Only POC: Mr. John Winkfield, EEO, (760) NTC ETHNIC OBSERVANCE EVENTS


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