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Your guide to doing business with the State of Michigan. State Contracting 101 How Michigan Businesses Become State Contractors.

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Presentation on theme: "Your guide to doing business with the State of Michigan. State Contracting 101 How Michigan Businesses Become State Contractors."— Presentation transcript:

1 Your guide to doing business with the State of Michigan. State Contracting 101 How Michigan Businesses Become State Contractors

2 State Contracting Offices Who?What? DTMB ProcurementCommodities, Services and IT > $25,000 Implements state purchasing policy DTMB Facilities Administration Buildings and Land, Leases Individual State Departments Goods and Services < $25,000 Direct Human Services Michigan State Industries (MSI) Commodities and services to support prison industries < $1,000,000 Michigan Department of Transportation (MDOT) Road and Bridge Maintenance and Construction

3 Procurement Contracts 1,100 multi-year contracts 3 Buying Divisions Information Technology (IT) Commodities Services

4 Information Technology Telecommunications Cell Phones Link Michigan long distance phone service Infrastructure LANs WANs fiber backbone MIPRINT Multi-print machines Information Technology PCs Laptops Servers Software Enterprise and Maintenance Contracts Bridges MMIS BAM MBT RE:START – Prequalified program for IT Consulting

5 Commodities Alarm Equipment Building Equipment Clothing Copiers Energy Natural gas, oil, propane, alternative energy & energy conservation consultants Food Furniture Highway Supplies HVAC Kitchen Equipment Media Equipment Michigan State Industries (MSI) MRO Services Janitorial, Landscaping, Security Guard, Waste Removal Office Equipment Paint Printing Equipment & Services Prisoner Stores Radio Equipment Road Salt Vehicles Waste Water Treatment

6 Services Accounting / Auditing Auctioneering Banking/Financial Consulting Equipment Maintenance Health Care Pharmaceuticals Insurance Marketing / Advertising Procurement Card Program Program Development Surveys Testing

7 Vendor Gateway Innovative and cost saving products and services Submit request on website for agency review May be asked to make a formal presentation

8 Steps For Interested Vendors Step One: Register Register on the States bid posting website: Register for accounts payable on the States procurement site You can also find training information here.


10 Steps For Interested Vendors Step Two: Prepare & Research Complete Contract List Does the State buy what you sell? What are the specs and price in the current contract? When does the current contract expire? Who is the contact buyer? How do I get in touch with the current vendor for sub-contract opportunities? Freedom of Information Act (FOIA)

11 Current Contract List


13 Steps For Interested Vendors Step Three: Find Opportunities Check weekly or sign up e-notification Procurement Upcoming Quarterly Bid List (Design and Construction also has an upcoming bid list) Real Estate Leasing RFPs and Pre-qualified Vendor Bids MDOT bids, click on Doing Business.


15 Steps For Interested Vendors Step Four:Bid & Evaluation Process Attend Pre-Bid Meeting Ask Questions Email to the buyer by the Q&A due date and time specified in the bid. Q&A addendum may revise the bid requirements. Follow the bids communication rules. Submit a complete bid proposal, responding to all details in the bid and Q&A addendum, by the bid due date and time.

16 Green Purchasing Prefer to purchase environmentally friendly Products and services Packaging Environmental Components Considered Recycled content Recyclability Presence of undesirable materials Environmental law compliance

17 State Purchasing Preferences Michigan does not have set asides like the federal government, but does have several purchasing preferences, by statute. Service Disabled Veteran Owned Business (SDVOB) Community Rehabilitation Organizations Printing Act of 1937 Michigan Preference Reciprocal Preference

18 Steps For Interested Vendors Step Five:Debrief Meet in person or via phone Buyer will review your bid and pricing with you to identify areas to revise for the next bid. Request that buyer email you Evaluation Synopsis in advance of your debrief.

19 Special Programs: MiDEAL Voluntary program that allows local units of government to buy off of State contracts Typical contract = 1 vendor + 1 client MiDEAL contract = 1 vendor + 2,661 clients Townships Cities & Villages Counties Road Commissions Non-profit Hospitals Colleges Universities School Districts

20 Michigan Business Resources Michigan Business One Stop Organizational Resources Procurement Technical Assistance Centers (PTAC) Small Business & Technology Development Centers (SBTDC) Womens Business Enterprise Council – Great Lakes (WBEC-GL) Michigan Minority Supplier Development Council (MMSDC) Small Business Administration (SBA) Michigan Works! Connect with State Agencies Michigan Department of Transportation Michigan Department of Civil Rights Michigan Department of Agriculture Michigan Economic Development Corporation

21 CHECKLIST…. Register On-line Prepare and Research Complete Contract List FOIA Opportunities Projected Upcoming Bid Lists Other Agency Bid Request Bid Attend Pre-Bid Meeting Ask Questions Follow Bid Communication Rules Debrief

22 Contact Information Contract Connect Business Development Unit General Email: Vendor Outreach Coordinator Jenni Riehle Phone: 517-335-6633 Email: DMB Facilities Administration Patrick Mullen Phone: 517-373-0967 Email:

23 Contact Information DTMB Real EstatePhone: 517-373-9559 Email: Michigan Department of Transportation (MDOT) Demetrius Parker Phone: 517-373-4680 Michigan State Industries (MSI) Cathy Carr 517-241-6291 or Lisa Lehnert 517-335-4904 Procurement Technical Assistance Centers Of Michigan (PTAC) 12 Regional PTAC of Michigan Website:

24 Contact Information Michigan Small Business & Technology Development Centers (SBTDC) State Headquarters Phone: 616.331.7480 Website: Small Business Administration (SBA) Michigan District Office Phone: 313-226-6075 Michigan Economic Development Corporation (MEDC) General Information Phone: 517-335-9808 Email: VetBizCentralGeneral Information Phone: 810-767-8387 or 866-716-8387 Email:

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