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Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) xt 1306
The integrated Tenmast life of the widget, a.k.a. item we need for our HA. How the widget is purchased, kept on the shelf, used, paid and accounted for.
Consumable Inventory Item UM Conversion = Unit measure Conversion
Consumable Inventory Set Minimum and Maximum Quantity
Add CI Item Location = Warehouse
Consumable Inventory Item Stock item #101 Widget
Restock in CI Our item has less than the Minimum amount Restock will show what needs to be ordered to bring the item to Minimum Note: Must have Warehouse access thru setup functions
Create Request from CI Note: Choosing a restock location will limit the actionable items you will see in the request wizard.
Consumable Inventory Purchase Orders
Purchase Order Create Request
PO Add a Request Choose from stock or non-stock
Add PO Request Cost & Charge To
Add PO Request Vendor
Maintain Requests Browse Status: Request –Open Request Requisition-Request has been added to a Requisition Purchase –Request has become a PO Received –PO has been received Request Just Created
Add New Requisition Requisition is a group of requests
Creating Requisition Existing Request are available for selection to the Requisition
Creating Requisition Request selected to be included in Requisition
Choose Vendor for Requisition Choose the Ship to Location
Make it a PO Approve the Requisition to become a Purchase Order
Approver to add PIN number for Requisition to become a PO Note:Once Requisition is completely approved to a PO it is then listed in Completed Requisition browse.
NOTE:When you need additional pre- approval before the Requisition becomes a PO,Use approve by and PIN Number to add others users electronic approval
Error message above is what you will see if you do not have a valid approval limit for item(s) requested.
Status Status Note: None received =new order Partially received has receiving tickets on some of the items but not all, this could be due to a back order of the items
Select Receiving Items to start Receiving wizard
The shipping cost is divided by # of items in the case
Import from PO to start wizard to create your invoice Step 1 Choose the vendor
Accounts shown above come from choices made during PO creation
Invoice accrues expense to ledger Debit Expense Credit Accrual/AP Vendors Check is paid on this invoice Debit Accrual/AP Vendors Credit Cash
In browse View: Open WO Closed WO Preventative Maintenance Work Orders All Also add new Work Orders
Note:Tenant in unit is based on received date of this WO. It will compare to lease header information on the unit.
Note: Print now marks as printed must consider this if doing batch print
Note:Policies will dictate if you add employees and items in Create WO wizard most clients hide these steps in the wizard.
Note: Warehouse limitations from Consumable Inventory do not transfer to WO so you will see all Warehouses. Choose warehouse in browse to limit this list.
PHA Cost = Stock Items Issue Cost Note: There is a decimal variation of Cost between CI & WO that could cause rounding issues
Setup > Post to GL
Aubrey Wood Accounting Support Program Liaison ext
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