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] COREY PEARSON [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 CHAVONE JACOBS [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2003 ALLAN FISHER [ ASUG INSTALLATION.

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Presentation on theme: "] COREY PEARSON [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 CHAVONE JACOBS [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2003 ALLAN FISHER [ ASUG INSTALLATION."— Presentation transcript:

1 ] COREY PEARSON [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 CHAVONE JACOBS [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2003 ALLAN FISHER [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 Export Licensing 2.0 – Beyond the Obvious Robert Waldrop Global Trade Practice Leader EntryPoint Consulting

2 Real Experience. Real Advantage. [ 2 Learning Points Unlike its competitor applications, GTS gives an implementation team a great deal of flexibility on how license determination is performed. To help you manage this flexibility properly, in the next hour, youll have the opportunity to learn: 1.Proposed best practices for deploying aspects of license determination 2.Real-world experiences in deploying complex legal regulations 3.Review of license determination features and configuration options in version 7.x. Well accomplish this in a Q&A format.

3 Real Experience. Real Advantage. [ 3 EntryPoint Global Trade Practice 1.Our consultants have deployed GTS at two dozen clients, from version 1.0 to being a ramp-up partner for Beyond our GTS consultants, our practice has a team of trade compliance specialists and provide multiple offerings around GTS (managed services, test drives, performance/compliance audits and subscription-based GTS hosting). 3.We use a unique deployment methodology built around GTS best practices and our experience with past clients. Many of these best practices are sent out in our monthly Tips n Tricks Newsletter. Give me your card to subscribe.

4 Real Experience. Real Advantage. [ 4 Should I set up the licensing legal regulations for all countries in the same way? Under the US EAR, all products are controlled. Under the regulations of most other countries, only listed products are controlled for export. 1.Every product relevant a.Control on product, Control on License Determination b.Control on product, No Control on License Determination c.No Control on product 2.Specific products relevant Decision should be based on maintenance effort, regulatory compliance, business process impact and downstream reporting.

5 Real Experience. Real Advantage. [ 5 What are my options for controlling US re-export? 1.Implement GTS 8.0 and define US content for each product (and product BOM). 2.Activate the EAR legal regulation for all countries you ship from (use of no control on products). 3.Create re-export legal regulation and activate for all countries besides the US. a.Product-specific control b.All products classified for US export get classified for US re- export (products originating at US operation) c.Identify and classify products purchased independently by non- US subsidiary.

6 Real Experience. Real Advantage. [ 6 Can I block a transaction with a missing harmonized code (just like I do for a missing ECN? Yes, there are three options for doing this: 1.Can catch in Customs Module on creation of Customs Declaration. 2.Can select import code attribute and catch as part of existing export license determination controls. 3.Can create a new license determination legal regulation. Note: Can do options 2 & 3 also on import.

7 Real Experience. Real Advantage. [ 7 Should I attempt to fully define export regulations within GTS? 1.Maybe, but first be clear on the cost vs. benefit of doing this. a.Value of thoroughness and strict adherence. b.Value of simplicity 2.Keep in mind that anything left undefined will block, so no compliance gaps. 3.The more you define, the more you must maintain. Just-in- case design creates double effort a.Initial deployment b.Complete review when (and if) its first used

8 Real Experience. Real Advantage. [ 8 Whats the best way to use country groups? Used to build license determination strategy, to activate legal regulations and for defining destination on license For example, under the EAR, you have 11 country groups and 12 country chart groups (along with potential exclusion groups). Have option of using just one or two groups to satisfy most licensing requirements. Make sure theres a tangible value in any additional complexity.

9 Real Experience. Real Advantage. [ 9 When should I use Grouping and Peculiarity codes? Grouping allows many export control classes to be treated in the same way, while peculiarity code allows a single export control class to be treated in different ways. Grouping can greatly simplify the License Determination Strategy. Peculiarity code can be use to control US and EU encryption product exports. Controls review status for the US Controls encryption level for US and EU

10 Real Experience. Real Advantage. [ 10 Is there a preferred way to use License Determination Strategies? There are redundant controls between license master and license determination strategy. Can apply two simple rules to help guide usage Rule #1: Strictly model each GTS license on the license authority, as described in the regulations Rule #2: Avoid redundancy

11 Real Experience. Real Advantage. [ 11 How do I control shipments that appear to be domestic, but result in an export? Place end-user (or other partner besides ship-to) as first partner. Can use for: Ensure product is properly exported/transferred to end-user APO/FPO addresses Deemed exports In-country transfers to foreign person

12 Real Experience. Real Advantage. [ 12 My shipments rarely go directly from source to end- user. How do I ensure that I control the entire movement? Select Multiple Partner Countries option on license master Will ensure product can move to and through every country represented, not just the country of the ship-to (or whichever partner is first on your Partner Function Group). Cant use country group on license, you must list out the countries. GTS 8.0 does expand on this with integration to TMS and control of routing.

13 Real Experience. Real Advantage. [ 13 How exactly does GTS deal with the export of US military products? Product Classification USML category to indicate product subject to ITAR Coexists with ECCN classifications Setup up individual licenses and exemptions Control by document & product For exports and subsequent re-transfers Setup agreements At product, program or agreement level Can assign directly to transactions or as indirectly through individual license Project and BOM-level control for ITAR part of GTS 8.0

14 Real Experience. Real Advantage. [ 14 Should I be using the military/civilian use option on the license type? Some license authorities require knowledge of entity type. Set on GTS business partner master (3 options) or pass through from ERP customer master (2 options). Activate attribute on license type. Alternative would be to list permitted partners directly on license. Less reliance on customer master maintenance process Simpler, more easily auditable process More data entry

15 Real Experience. Real Advantage. [ 15 Key Learnings SAP applications provide incredible freedom and flexibility to make good or bad choices in your design. GTS can represent the export regulations for every country in the world. It may not be possible, feasible or valuable to exhaustively transcribe export regulations into a GTS design. When no option appears clearly superior, lean towards the simpler one.

16 Real Experience. Real Advantage. [ 16 Any other questions? Robert Waldrop Practice Leader Global Trade 4700 Rockside Road, Suite 625 Independence, OH, USA

17 Real Experience. Real Advantage. [ 17 [ ] Thank you for participating. SESSION CODE: INSERT SESSION CODE Please remember to complete and return your evaluation form following this session. For ongoing education on this area of focus, visit the Year-Round Community page at


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