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Slide 1 © 2010, SYOGOC. All Rights Reserved. Restricted Slide 1 © 2009, SYOGOC. All Rights Reserved. Restricted Singapore 2010 Youth Olympic Games Doreen.

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Presentation on theme: "Slide 1 © 2010, SYOGOC. All Rights Reserved. Restricted Slide 1 © 2009, SYOGOC. All Rights Reserved. Restricted Singapore 2010 Youth Olympic Games Doreen."— Presentation transcript:

1 Slide 1 © 2010, SYOGOC. All Rights Reserved. Restricted Slide 1 © 2009, SYOGOC. All Rights Reserved. Restricted Singapore 2010 Youth Olympic Games Doreen Tan, Head (Knowledge Management) Singapore Youth Olympic Games Organising Committee (SYOGOC) 16 Sep 2010 Slide 1 © 2010, SYOGOC. All Rights Reserved. Restricted BLAZING THE TRAIL

2 Slide 2 © 2010, SYOGOC. All Rights Reserved. Restricted Singapore 2010 Youth Olympic Games

3 Slide 3 © 2010, SYOGOC. All Rights Reserved. Restricted First Olympic-level Event in Singapore

4 Slide 4 © 2010, SYOGOC. All Rights Reserved. Restricted Background This is a historic moment. Some of us are having our exams tomorrow, including me, but this is more important. I wanted to let everyone see that Singapore deserves to host the games – Cindy Chin, 20 years old, Singapore Management University student at the bid announcement on 21 Feb 2008 Jul 07: IOC announces the creation of the Youth Olympic Games (YOG) Aug 07: Announcement of Singapores bid for YOG Oct 07: Bid submission to IOC Nov 07: Singapore becomes short-listed with Athens, Bangkok, Moscow and Turin 21 Feb 08: Singapore won the bid to host inaugural YOG Apr 08: SYOGOC formed as part of MCYS

5 Slide 5 © 2010, SYOGOC. All Rights Reserved. Restricted First Brand New Olympic-Level Event in Singapore

6 Slide 6 © 2010, SYOGOC. All Rights Reserved. Restricted Co-Construction with IOC Use of existing venues 13 existing facilities upgraded 5 new construction moved forward for the Games Different service levels Pooled transport services Shared spaces and facilities Give-Way Youth Olympic Lane Focus on the Olympic values Culture & Education Progamme World Junior Championship standard A New Olympic Product

7 Slide 7 © 2010, SYOGOC. All Rights Reserved. Restricted First Brand New Olympic-Level Event in Singapore to be Completed in 2.5 years

8 Slide 8 © 2010, SYOGOC. All Rights Reserved. Restricted Facts and Figures A Games for Everyone… 14 to 26 August ,600 youth athletes, 1,700 officials, 204 NOCs 26 Olympic sports, 201 events, 18 competition venues 5 Culture and Education Programme Themes, 7 Formats, 50 Activities 3,000 Olympic Family Members 1,900 Media 20,000 Volunteers 370,000 Tickets

9 Slide 9 © 2010, SYOGOC. All Rights Reserved. Restricted SHOWCASE SINGAPORE INTERNATIONALLY One-Off Opportunity

10 Slide 10 © 2010, SYOGOC. All Rights Reserved. Restricted ESTABLISH AS A MULTI-SPORT EVENT HOST One-Off Opportunity

11 Slide 11 © 2010, SYOGOC. All Rights Reserved. Restricted LEARN AND RETAIN MAJOR GAMES KNOW- HOW One-Off Opportunity

12 Slide 12 © 2010, SYOGOC. All Rights Reserved. Restricted Clear Business Objectives for KM Resulting in …

13 Slide 13 © 2010, SYOGOC. All Rights Reserved. Restricted Learn-As-You-GoK Capture & Transfer Objectives

14 Slide 14 © 2010, SYOGOC. All Rights Reserved. Restricted Learn-As-You-Go Principle LearnExtractPlanPerformReview

15 Slide 15 © 2010, SYOGOC. All Rights Reserved. Restricted 5 Planning Phases Foundation Operations Planning Operations readiness Operations Dissolution Knowledge capture Knowledge transfer

16 Slide 16 © 2010, SYOGOC. All Rights Reserved. Restricted KM Activities - Foundation Shared drive and folder structure –SSC taxonomy –Division to functional area to venue –IOC OGKM (Olympic Games KM extranet) and orientation materials Filenaming convention Registry procedures and databases –File structure mirror taxonomy –Digitization of records –Document and media Forms and templates Staff induction

17 Slide 17 © 2010, SYOGOC. All Rights Reserved. Restricted KM Activities - Recurrent KM workshops –Process mapping –After-Action Reviews Senior mgt interviews SYOGOC-wide sharing sessions –6 months ahead Study trips –Contact reports –Sharing sessions Catalyst for other review and sharing sessions

18 Slide 18 © 2010, SYOGOC. All Rights Reserved. Restricted KM Activities - Deliberate Venue planning activities –Venue planning toolkit –Venue planning retrospect –Venue ops manuals Terms and abbreviations Venue operating plan and policy review Games-Time During-Action-Reviews –45 volunteers deployed to >20 venues

19 Slide 19 © 2010, SYOGOC. All Rights Reserved. Restricted KM Activities – Transfer IOC transfer-of-knowledge materials Observers Programme and Visitors Programme Debrief to IOC, Nanjing and other parties Post-Games reports Senior management learning videos Collaboration with CSC for cross-government sharing Transfer of document and records to SSC and National Archives

20 Slide 20 © 2010, SYOGOC. All Rights Reserved. Restricted Key Lessons Learnt Balanced KM framework Pulse of the organisation Senior management support and will Support from KM coordinators KM systems need not be sophisticated

21 Slide 21 © 2010, SYOGOC. All Rights Reserved. Restricted Q&A

22 Slide 22 © 2010, SYOGOC. All Rights Reserved. Restricted Last Page: Distribution of this material or derivative of this material in any form is strictly prohibited without the express written permission from the Singapore Youth Olympic Games Organising Committee (SYOGOC). Slide 22 © 2009, SYOGOC. All Rights Reserved. Restricted


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