Presentation on theme: "Change Proposal: When to Use It Use this format when you are suggesting a change. If your audience will consider it an unpleasant change, you may want."— Presentation transcript:
Change Proposal: When to Use It Use this format when you are suggesting a change. If your audience will consider it an unpleasant change, you may want to use the Communicate Bad News format. Changes could be Hiring more people for a project. Redoing a process to improve effectiveness. Planning different job responsibilities. Merging two companies. Creating new task guidelines for task.
Fill this out before you create your slides. To see an example of this slide go to the Change Ideas File. To delete a yellow box, select the box and hit the delete key. Fill this out before you create your slides. To see an example of this slide go to the Change Ideas File. To delete a yellow box, select the box and hit the delete key. Change Proposal: Plan Your Presentation Objective: 2 key messages Message 1: Message 2: Theme / story line: I want the audience to Say… Do… Feel… Discussion points Consider what your audience will want to discuss about the change. List two questions to ask at the beginning of your talk and two to ask at the end.
Change Proposal: Plan Example Objective: Show the audience how this new change will benefit them so that they will take steps to implement it. 2 key messages Learn the process and save hours of time. Instant help is available with a phone call if you get stuck. Theme / story line: A little extra training today equals less work tomorrow. I want the audience to Say: This sounds like a good idea. Do: Spend one hour going through the demo and trying out the new process. Feel: Curious and open to trying the new process. Discussion points What do you dislike about the process now? Do you want someone to go through the demo with you?
Presentation Title Change Proposal Name Date Name Date Use the rest of the slides in this file for your presentation slides. Put the slides before this title slide at the end of the presentation. You can refer to them when creating your slides content and practicing the delivery.
Executive Summary Text Present Situation Text Change Recommended Text Benefits Text Next Steps
Executive Summary Whats not working with the present situation Change recommended Benefits of change Next steps to implementation
Agenda Background information Change suggested Future benefits Ask Questions The Ask Questions means for you to tell your audience if they can ask you questions during your talk or at the end.
Background Information Create a sense of urgency as you explain why the change is necessary Build a business case List whats been happening to lead to this change
Change Suggested List Change Suggestion Here
Work load Responsibilities Cost Reporting structure Career possibilities List key benefit to change here How This Change Will Affect You
Implementation Phases Text here PastPast PresentPresent FutureFuture
Lists specific tasks Positive, can-do attitude Ideas for Implementing Change
List benefits the audience will be most interested in State the overall benefit here Three Benefits for You
State a key point about data in the chart List source of data here Title: Focus of the Chart Show a chart for statistical evidence.
Next Steps / Support Needed 2. List step 3. List step 4. List step 1. List step Next Steps Text here Support Needed
Your Questions & Comments Show this when you are done and want feedback from your audience.
The Vision for the Future Use this slide after you have answered the last question List 3 key points you want your audience to remember Remain in control. Dont let your talk be the victim of the last question or comment. Always repeat the major points that you want your audience to remember.
Slide Suggestions Cut out specialist words: A cost-cutting specialist may talk about people as units. Eliminate jargon from your slides. Change slide images You can replace the pictures in the Title Master, slide 10, with your own. You can select and delete the images on slides 11, 14, 17, 18, and 22. Complex information: Use the blank templates at the end of this file.
For Design, Delivery and Message Coaching or Make your messages clear and audience focused Look confident and persuade your audience Presentation Suggestions Language: Do not use words like you must, you should, you have to. Consider this a persuasive rather than a dictatorial presentation. Focus: We versus I and You: State what you will be doing and what the audience will be doing. Be specific. Dont say we will do when that is not the reality of the situation. Team effort: To convey that the change will require a team effort, use team metaphors.
Ten Delivery Tips Voice: When you are nervous and your voice is shaky, speak a little louder. The shakiness will diminish or disappear. Eyes: Always start and end each sentence looking at someone. Feet: Point them straight towards the back wall. That way you will look at everyone in the audience. Gestures: Gesture with one or both hands above your waist, not by your thighs. Arm position: Put your arms by your side. Dont hold your hands in front of you or put your arms behind your back. Dont read your slides. Tell your audience information that is not on the slides.
Ten Delivery Tips Filler words: You wont say um when you pause and breathe between your sentences. Short sentences: Make your sentences short so you can emphasize key words, make your point, and give the audience time to digest the information. Pauses: Pause between your sentences to give your audience time to digest what you say. Movement: Move towards or away from the audience. Dont stand in the same place the whole time. Facial expressions: Dont present with a deadpan look on your face. Express yourself!
Explain These Issues During Your Talk Why this change is necessary and important to the company, department, group and / or person. How this change will benefit you and the audience. Short term, if applicable Long term, if applicable How you and your group are participating in the change with your audience. The motto is, We are in this together. Say, We are doing this because… and state facts, feelings, and opinions. You want your audience to know why change is happening, not just that it is happening. They will be more open and feel less coerced. Pick a motto, phrase, or metaphor for the change and use it throughout the talk. Make sure your language will bring the audience to you rather than alienating them.