4 Miscellaneous Items Must have proof of – signed on emergency care form InsuranceMust have proof of – signed on emergency care formIf NO insurance, must buy school insuranceExample: Football players must buy Football InsuranceRules and regulations of each sport will be discussed in the break out sessions
5 Miscellaneous Items Parent Concerns Coaches are NOT to be approached before/after games or practicesPLEASE call the main office & schedule an appointmentIF the concern is about playing time, the student athlete must go to the coach & discuss it with the coach – it ends there.
6 Information Update Athletic Department website is under construction. Website provides schedules, announcements, directory, cancelations of games and practices, pictures, and game summaries.Updated Athletic Handbook is available on the athletic website and the school website.Emergency Action Plan now on school website.
7 NORTH CAROLINA HIGH SCHOOL ATHLETIC ASSOCIATION ELIGIBILITY SUMMARY, RULES & REGULATIONS
8 ENROLLMENT/RESIDENCE Student must be a regularly enrolled member of the school’s student body.Student must participate at the school to which he/she is assigned by the local board of education.
9 ENROLLMENT/RESIDENCE School assignment is based on the residence of the parent or legal custodian (court ordered custody, not guardian) within the administrative unit.Student must live with the parents or legal custodian.
10 ENROLLMENT/RESIDENCE A “legal custodian” is a person or agency awarded legal, court-ordered custody of a child. A student may not have two residences for eligibility purposes.
11 ENROLLMENT/RESIDENCE In order for a change of residence to be bona fide at least the following facts must exist:The original residence must be abandoned as a residence; that is sold, rented or disposed of as a residence and must not be used as residence by any member of the family.The entire family must make the change and take with them the household goods and furniture appropriate to the circumstances.The change must be made with intent that the move is permanent.
12 BOUNDARY CRITERIAThe student must live within the member school’s boundary as established by the LEA district; orIf the student’s member school does not have a boundary established by a LEA (e.g. charter school, non-boarding parochial school, etc.), then the boundary for the member school shall be considered to be (i) the entire county in which the member school is located; and (ii) any addresses within a 25-mile radius of the member school as measured by a NCHSAA –designated computer program;’ orThere will be no boundary limitation if the student is a member of a parochial church affiliated with a non-boarding school member and submits an authorized pastor verification form.
13 TRANSFER POLICYAfter initial entry into the 9th grade and absent a bona fide move:A student transferring from one member school to another member school within the same local education agency (LEA) must sit out 365 days for athletic participation. The LEA may create criteria for immediate athletic eligibility or transfers within the LEA.A student transferring from one member school in one LEA to another member school in a different LEA must sit out 365 days for athletic participation. Exceptions for immediate athletic eligibility for transfers from one LEA to a different LEA will be heard by a special NCHSAA Transfer Committee.
14 TRANSFER POLICYIf a member school is not part of a defined LEA (e.g. charter school, non-boarding parochial school, etc.) then the member school itself will be considered its own LEA for purposes of this policy.
15 ENROLLMENT/RESIDENCE Student must be properly enrolled at the member school no later than the 15th day of the present semester, and must be in regular attendance at that school. No student may participate at a second school in the same sport season except in the event of a bona fide change of residence of the parent(s) or legal custodian. Change of schools must be contemporaneous with change of residence.
16 ENROLLMENT/RESIDENCE A student is eligible at their assigned school if he/she attended school within that administrative unit the previous two (2) semesters, provided it meets LEA policy.
17 This includes all absences ATTENDANCEMust be in attendance 85%cannot miss more than 13.5 days in the previous 90- day semesterThis includes all absencesexcused and unexcusedsuspensions
18 ATTENDANCEAttendance is regulated by local LEA policy in terms of length of day required to be counted in attendance.Local attendance policy may be more stringent in terms of counting/earning credit for courses.
19 Scholastic requirements Must pass a minimum load of course work the previous semester to be eligible at any time during the semester. Any student, including seniors, must also pass the minimum load even if they need fewer courses for graduation. All students must also meet local promotion standards, set by the L.E.A. and/or local school. Courses must be approved for credit, (i.e., audited courses would not count).
20 Scholastic requirements Minimum load is defined as five (5) courses in the traditional school schedule.Minimum load is defined as three (3) courses on the traditional 90 minute “block” schedule. This applies to all student athletes, including seniors.
21 Scholastic requirements If the school is on an A/B form of “block” scheduling, a student must pass six (6) of eight (8) courses during what would traditionally be defined as a semester.No work previously passed by a student may be submitted as part of a minimum load.
22 Scholastic requirements A detailed example of the NCHSAA Academic Requirements, inclusive of HYBRID formats, can be found in the NCHSAA Handbook. Local units may be more restrictive, but not less restrictive, in regards to the academic requirements of the NCHSAA.
23 Scholastic requirements Summer school work used to make up part of the minimum load must be applied to the most recent semester.Credit for summer school work is the determination of the local unit.
24 Scholastic requirements A student not eligible at the beginning of the semester is not eligible at any time during the semester. Exception 1: A student who receives an incomplete which causes him/her to fail to meet minimum scholastic requirements is ineligible until the course is satisfactorily completed. Eligibility is restored immediately. Exception 2: A student who is awaiting a final grade due to EOC re-testing or any other state-mandated testing , which causes him/her to be ineligible, remains eligible until the score is received.
25 MEDICAL REQUIREMENTSStudent must receive a medical examination once every 365 days by a duly licensed physician, nurse practitioner, or physicians assistant.A student must have an up-to-date physical in order to participate in summer workouts.Students absent from athletic practice for five (5) or more days due to illness or injury shall receive a medical release by a physician licensed to practice medicine before re-admittance to practice or contests.
26 NCHSAA REGULATIONSNo student may be eligible to participate at the high school level for a period lasting longer than eight (8) consecutive semesters, beginning with the student’s first entry into ninth grade or an over-aged seventh or eighth grade student’s participation on a high school team, whichever occurs first.
27 NCHSAA REGULATIONSNo student may participate at the high school level for more than four (4) seasons in a sport (one season per year, i.e., a student could not play fall women’s soccer in one state and then play NCHSAA women’s soccer in the spring).
28 NCHSAA REGULATIONSA student must not be convicted of a felony in this or any other state, or be adjudicated as a delinquent for an offense that would be a felony if committed by an adult in this or any other state.
29 AGEStudent may not participate if he/she becomes 19 years of age on or before August 31.
30 NCHSAA REGULATIONSTo maintain amateur status, a student must not accept money or awards having utilitarian value (golf balls, clubs, tennis rackets, etc.) for participation in athletics. A student may accept an award (gift certificate/food coupon), each sport season, that does not exceed a value of $ A student must not have signed a professional contract or played on a junior college /community college team.
31 NCHSAA REGULATIONSFalsification of information in terms of eligibility will result in the student athlete(s) being declared ineligible for a period of 365 days from the point of notification to the NCHSAA. Student athlete will be prohibited from involvement in all athletic-related activity for the 180-day school year and any school-sponsored activity(s) during the summer.
32 NCHSAA REGULATIONSA student may not play, practice or be on the roster if ineligible. This does not apply to summer workouts, but the student should be enrolled in your school and have an up-to-date physical. Managers, statisticians, etc. do not have to meet NCHSAA eligibility standards. There shall be no Sunday practice in any sport. This includes the assembling of athletic squads (full teams or selected individuals) for purposes of viewing films, chalk talks, or other materials pertaining to the coaching of the team.
33 NCHSAA REGULATIONSA student may not dress for a game or scrimmage when he/she is not eligible to participate in the game. If serving an “ejection”, student may be in the bench area but may not be in uniform. If ejected, coach may not be on the premises during the contest and is not allowed to communicate with the coaches/team during the contest.
34 SCHOOL REQUIREMENTSEach coach must sign off on the eligibility summary form that is signed by the principal and/or athletics director. Master Eligibility sheets are to be shared with each member school of your conference for each sport program. A mandatory parent/guardian meeting must be held to have the parent sign the parental permission form to acknowledge eligibility and sportsmanship policies/expectations have been reviewed.
35 NCHSAA REGULATIONSTobacco Products, Alcoholic Beverages and Controlled Substances at Game Site:“Participants, coaches, and other team representatives and game officials, including chain crew, official scorers and timers, should not use any tobacco product, alcoholic beverage or controlled substance at a game site; violation of the policy will result in ejection from the contest.”
36 NCHSAA REGULATIONSUNPAID FINES – Schools that have unpaid fines to the NCHSAA are not eligible to compete in the playoffs for that sport (i.e. baseball fine would be specific to baseball playoffs) unless the fine is paid two (2) days prior to the playoff reporting date for that sport.Any fine not paid at the end of the fiscal year (June 30) will carry over to the following school year making all teams at said school ineligible for playoffs until the fine is paid in full.
37 Un-sanctioned Sports/Activities NCHSAA REGULATIONSUn-sanctioned Sports/ActivitiesSchools may sponsor teams in sports not sanctioned by the NCHSAA (e.g. gymnastics, weightlifting, women’s field hockey, men’s volleyball).Even though such sports are not sanctioned by the NCHSAA, member schools should work, wherever possible, to adhere to the ideals and guidelines established by the NCHSAA for their member schools in sports which they do sanction. The need to promote sportsmanship, to protect instructional time, or the physiological and emotional needs of maturing teens should not disappear simply because it is not a sport sanctioned by the NCHSAA.
38 COACHES CERTIFICATION REQUIREMENT All non-faculty (non-teaching certified personnel) and all newly hired coaches (new to your LEA) must complete the NFHS “FUNDAMENTALS OF COACHING” certification course within sixty (60) days of hire. This is for head coaches and assistant coaches. If currently a non-faculty coach, certification course must be completed prior to first day of practice. Course is an online offering through the National Federation (NFHS). To access and complete the course, go to nfhslearn.com . Cost of course is $35 and is a one-time completion requirement to be nationally certified. NCHSAA Board of Directors has recommended 100% of coaching staff(s) complete the “FUNDAMENTALS OF COACHING” certification in three (3) years. Target date is August 1, 2015.
39 NCHSAA REGULATIONSAny head coach who has a student-athlete ejected for fighting, must take the NFHS “Teaching & Modeling Behavior” course before returning to coaching.Cost of the program is $ Fax copy of certificate to Mark FAILURE TO DO SO WILL RESULT IN FORFEITURE AND A $ FINE.This is in addition to the EJECTION POLICY criteria sanctions as stated in the NCHSAA Handbook.
40 PLAYER/COACH EJECTION OR DISQUALIFICATION Any student athlete and/or coach who is ejected or disqualified for unsporting action must complete the STAR SPORTSMANSHIP program before being eligible to return to competition. Cost of the program is $7.00 to the school. Fax a copy of the STAR SPORTSMANSHIP CERTIFICATE to Mark 919/
41 EJECTION POLICYFLAGRANT CONTACT added as a provision to the ejection policy.Flagrant contact includes, but is not limited to combative acts such as:Maliciously running over the catcher/fielder without attempt to avoid contactExcessive contact out-of-bounds or away from playing action that is unwarranted and extreme in natureTackling/taking down a player dangerously in a malicious mannerIllegally hitting or cross-checking an opponent in an excessive manner with the Lacrosse stick (crosse)Flagrant Contact carries same penalty as all other NCHSAA Ejection Policy criteria – 1 game in football and 2 games in all other sports.When the combative act causes an opponent to retaliate, it is a fight and carries a double penalty.
42 SPORTS MEDICINE: CONCUSSIONS A concussion is a traumatic injury to the brain and presents a wide variety of signs and symptomsHeadacheConfusionAmnesia (not remembering events before or after the injury)Vision changesLoss of consciousnessDizzinessIrritability/emotional changes (inappropriate or atypical crying, laughing, etc)Nausea/vomitingFatigue/feeling sluggish/slow/’foggy’Having “bell rung’Excessive fatigue/drowsinessANY sign/symptom after a blow to the head is a concussion until proven otherwise
43 SPORTS MEDICINE: CONCUSSION A high school athlete should NEVER return to play on the day they suffer a concussionReturning an athlete to play before complete resolution of symptoms can lead to recurrent concussion, prolonged post- concussion symptoms, OR even ‘Second Impact Syndrome’ (which is often fatal)
44 SPORTS MEDICINE: GFELLER-WALLER CONCUSSION LAW An athlete with suspected concussion cannot return to play until he/she is cleared by a licensed medical physician The Return to Play Form must be presented prior to practicing and/or playing again Athletes, parents, coaches and all involved with program must receive education regarding signs and symptoms of concussions All must sign a form indicating the education session has been conducted All schools must develop and post an Emergency Action Plan (EAP) Note: This information, along with the necessary forms are available on NCHSAA web site
45 SPORTS MEDICINE: CONCUSSIONS Managing concussions is difficult even for well-trained and experienced medical providers. Coaches, you do not want this responsibility (or liability).Take home point: At the end of the day, it’s not an athlete’s knee, ankle, or elbow… it’s his or her brain and you cannot get this one wrong…“WHEN IN DOUBT, SIT THEM OUT.”
46 SPORTS MEDECINE: CONCUSSIONS An online coach education course – “Concussion in Sports – What You Need to Know “ is now available from the National Federation of State High School Associations (NFHS) atThe course provides a guide to understanding, recognizing, and properly managing concussion in high school sports. The course is FREE, but you must register atThe Centers for Disease Control (CDC) has endorsed the course and has provided many useful resources.
47 SPORTS MEDICINE: HEART ISSUES Sudden cardiac death occurs in young athletes for a variety of reasons:Most are due to genetic abnormalities of heart rhythms or heart anatomyDrugs can trigger cardiac arrest (cocaine, stimulants, anabolic steroids, and ephedrine are common culprits)Heat stroke can lead to cardiac arrestViral illnesses can cause ‘myocarditis’ (infection of the heart muscle) which can cause sudden cardiac arrestSickle cell trait makes athletes more likely to have sudden cardiac arrest (more common in African-Americans)
48 SPORTS MEDICINE: HEART ISSUES There are red flags which can tip us off to undiagnosed heart problems:Chest pain with exertionPassing out/fainting from exertion – this is not normal or due to being ‘out of shape’Family history of a sudden cardiac death or unexplained death before age 50Take home point: Any athlete who passes out or has chest pain with exertion needs a medical evaluation
49 SPORTS MEDICINE: RESPIRATORY ISSUES/ASTHMA Asthma attacks remain a leading cause of death among young peopleBe aware of common asthma triggers:Respiratory infectionsBoth extreme heat/humidity and cold/dryPollen & other allergensTake home point: Know who your asthmatic athletes are & make sure they have accessible inhalers
50 SPORTS MEDICINE: HEAT ILLNESS Death from heat illness is preventableHydration is only one part of the solutionKnow who is at increased riskObese, out of shape athletesAthletes with fever or recent stomach or respiratory infectionsAthletes with sickle cell traitAthletes with history of prior heat illnessAthletes on illicit drugs, ADD meds, or supplements w/ stimulants
51 SPORTS MEDICINE: HEAT ILLNESS Prevention is keyBe aware of heat index (see handbook/website)General Rules when using WBGT Index:< 80 F: Unlimited activity; cautious with new or unconditioned athletes80 – 84.9 F: Normal practice; closely monitor all if extreme exertion85 – 87.9 F: New & unconditioned athletes should not practice; frequent rest for all others88 – 89.9 F: Constant observation of all; remove pads and equipment>89.9 F: SUSPEND practicePractice at cooler times when feasible (mornings, evenings)
52 SPORTS MEDICINE: HEAT ILLNESS Allow athletes/teams to acclimate and become accustomed to heat over timeAllow regular breaks for cooling and hydrationA “Kiddie” pool on the sidelines is strongly recommendedMonitor body weight pre/post practiceRecognize early and initiate cooling immediatelyconfusion, collapse, nausea/vomiting
53 SPORTS MEDICINE: NECK INJURIES Cervical spine injuries are typically caused by contact with a forward flexed neck‘spearing’ positionAny numbness/tingling in BOTH arms is suspicious for a cervical spine injurya ‘stinger’ never causes burning in both armsTake Home Point: Any suspected cervical spine injury should be immobilized and evaluated by medical personnel
54 SPORTS MEDICINE: SKIN INFECTIONS Skin infections are common in contact sports Most skin infections are relatively minor and self-limited Resistant staph infections (MRSA) have become quite common and can be severe Skin infections are spread by skin-to-skin contact, sharing pads/equipment/work-out gear, dirty equipment Any boil or abscess needs medical evaluation
55 SPORTS MEDICINE: SKIN INFECTIONS Take home point: the vast majority of skin infections can be prevented by good hygieneShower right after every practice & gameDo not share equipment, pads, work-out clothes, towels, etcWash hands frequently with soap/water or anti-bacterial towels/gelsWash equipment, mats, clothes, towels, etc regularly
56 Mandatory Question & Answer Session 1. Can you play sports at one school while enrolled and attending another school?2. What are the rules regarding a physical examination3. Can a student participate in 2 sports in the same season (i.e. football and soccer)?What are the seven criteria for an ejection?
57 Mandatory Question & Answer Session 5. Are “home-schoolers” eligible to participate in athletics at NCHSAA member schools?Can open gym and skill development be held on the same day?Are certified athletic trainers required to attend practices and games? If so, which sports?
58 Mandatory Question & Answer Session 8. If I am an NCHSAA member school coach, and also coach an outside team such as select soccer, AAU basketball, fall baseball, are there restrictions with working with my high school team members outside the high school season? If so what are they? 9. What is the minimum number of courses a student must pass at your school to be eligible to participate in athletics?
59 Mandatory Question & Answer Session What is the minimum number of courses a student must take at your school to be eligible to participate in athletics?What is the age cut-off date (turning 19 years of age) for participation in athletics in North Carolina?Can you participate in the same sport for two different schools during the same season? If so, how?
60 Mandatory Question & Answer Session 13. What is the maximum monetary value of an award, an athlete can receive and retain their amateur status?Are 8th-graders allowed to participate on your high school team? What about practice?If a senior only needs 3 classes his senior year to graduate and takes 2 during the fall semester, is he/she eligible to participate in athletics during the spring semester?
61 Mandatory Question & Answer Session 16. At which school would a student be eligible if the parents are separated, but have legal joint custody?17. What are the rules regarding a physical examination?18. What is the NCHSAA promotion policy?19. Who are your representatives on the NCHSAA Board of Directors?Where are the NCHSAA offices located?Answers will be sent to Athletic Directors for discussion with all coaches
63 Student-Athlete Pledge As a student athlete, I know I am a role model. I understand the spirit of fair play while playing hard. I will refrain from engaging in all types of disrespectful behavior, including inappropriate language, taunting, trash talking, and unnecessary physical contact. I know the behavior expectations of my school, my conference, and the NCHSAA and hereby accept the responsibility and privilege of representing this school and community as a student athlete.
64 Student Athlete's Parent Pledge As a parent, I acknowledge that I am a role model. I will remember that school athletics is an extension of the classroom, offering learning experiences for the students. I must show respect for all players, coaches, spectators, and support groups. I will participate in cheers that support, encourage, and uplift the teams involved. I understand the spirit of fair play and the good sportsmanship expected by our school, our conference and the NCHSAA. I hereby accept my responsibility to be a model of good sportsmanship that comes with being the parent of a student athlete.
65 CCS Drug Testing Policy Chapter D: Section 4.5.1 RATIONALE:The Camden County Board of Education strongly believes that drug and substance abuse can be detrimental and/or impede the physical and emotional health and the academic success of its students, therefore, creating an unfair and damaging stigma for those students who do not use or abuse drugs. It is from these concerns that Camden County Schools initiate a random student drug screening program.The purpose of the random drug screening of students is to identify students who are using or abusing drugs so that assistance can be provided to them through counseling, education and treatment. The drug screening program is not intended to punish students or to eliminate them from participation in extra curricular activities. It is believed that this program will help motivate our youth to reject the peer pressure placed on them to experiment with or become involved in drug use.
66 CCS Drug Testing Policy II. FindingsThe Camden County Board of Education enacts this drug testing policy based on the following findings:A. Drug & substance abuse by a student is a serious problem throughout the nation.B. Camden County, due to its demographics, is susceptible to substance abuse problems.C. Based on our safe schools survey, there is a problem of alcohol and drug abuse.D. The responsibility for addressing substance abuse by students rest with parents, the school system and the community at large.E. The Camden County Board of Education has implemented various prevention education and intervention programs to reduce substance abuse among our students and is committed to continue addressing the substance abuse problem.
67 CCS Drug Testing Policy F. The United States Supreme Court has authorized the use of random drug testing of students who elect to participate in extracurricular school activities that are privileges rather than rights.G. The United States Supreme Court has authorized the use of random drug testing of students who elect to participate in voluntary school activities that are privileges rather than rights.H. An increasing number of school districts in North Carolina and across the country have enacted random drug testing policies.I. School districts that have enacted random drug testing policies report positive results in reducing drug use and discipline problems and in fostering a school culture resisting drug abuse.J. Students who participate in athletics and other voluntary and/or competitive extracurricular activities are representatives of the school system and are often role models for other students.K. Students who voluntarily choose to drive to and from school are permitted to park on campus as a privilege. The school district has a particular interest in assuring the safety of these drivers and the campus parking lots.L. A random drug testing policy of students engaged in voluntary and/or competitive school activities is likely to be an effective tool in reducing substance abuse.
68 CCS Drug Testing Policy III. OBJECTIVES OF THE POLICY:A. To create and maintain a safe, drug-free environment for all students;B. To deter drug use/abuse by students; C. To minimize the likelihood that school property will be used for illicit drug activity;D. To educate students about the dangers and consequences associated with drug use (abuse);E. To identify students participating in extracurricular activities or driving to school who may be abusing drugs and to determine the identity of the drugs;F. To complement the school system’s overall Safe and Drug Free Education Program.
69 CCS Drug Testing Policy STUDENTS SUBJECT TO THE RANDOM DRUG TESTING PROGRAM:A. All students in grades 7-12 who desire to participate in any extracurricular school activity or privilege must agree to participate in the random drug testing program:• Interscholastic athletics;• Voluntary and/or competitive extracurricular activities; and• Participation in driver education and campus parking privileges
70 CCS Drug Testing Policy Participation in the random drug testing program is mandatory only for students who elect to participate in those extracurricular activities, which are a privilege not a right. Participation in the random drug testing program shall not be required as a condition of attending school or enrolling in any for-credit class.The administration shall prepare a Drug Testing Consent Form to be signed by the student and the student’s parent/guardian. The parent/guardian shall be given a copy of the signed Consent Form and this random drug testing policy. The original Consent Form shall be kept in the student’s official file.Students who desire to participate in the extracurricular activities or privileges covered by this program shall sign the Consent Form prior to fall athletic practice, at the beginning of the school year, or as soon thereafter as practical.A signed Consent Form may be revoked by a signed Withdrawal of Drug Testing Consent Form. A student who withdraws will no longer be subject to random drug testing, and will not be eligible for participation in the voluntary activities or privileges covered by this policy for a period of 365 days from the date of withdrawal.
71 CCS Drug Testing Policy Page 5C. Random Selection:Eligible students will be randomly selected for testing by the contracted Test Administrator using the following process:The Superintendent’s Designee shall maintain a list of all eligible students who have signed Consent Forms. The list shall be updated prior to each testing date.Each eligible student on the list shall be assigned a number by the Superintendent’s Designee.The Superintendent’s Designee shall provide the contracted Test Administrator with a list of the students’ numbers (and matching names), categorized by school.Prior to each testing date, the Superintendent’s Designee will notify the contracted Test Administrator as to what number or percentage of students will be tested.
72 CCS Drug Testing Policy The contracted Test Administrator shall randomly generate a list of student numbers representing students to be tested. The randomly generated student numbers shall be categorized by school and to the extent practicable shall consist of the same percentage of students at each school. Students who were absent on a testing date, after their previous selection under this random selection process, shall be added to the next randomly generated list. The list shall be provided to the Superintendent’s Designee.The Superintendent’s Designee will match the randomly generated student numbers with the students’ names, and will notify each principal, which students are to be tested.Selected students shall be pulled from class by the principal or designee to be tested on the designated day of testing. There shall be no advance notification of which students will be tested.Documentation of the selection process shall be maintained.
73 CCS Drug Testing Policy Page 6E. Refusal to Test or Tampering With a Test:A refusal to be tested, or an attempt to alter, substitute, adulterate or otherwise tamper with a test sample, shall result in the same consequences as a positive test.F. Frequency of Tests:Random drug testing will be conducted during the fall, winter and spring seasons during the academic year. The dates of testing will not be publicized in advance.
74 CCS Drug Testing Policy Page 6H. Number of Students Tested:Approximately twenty-five percent (25%) of eligible students at each middle school and high school will be tested in the course of a year. The Superintendent shall determine what number or percentage of eligible students is tested.
75 CCS Drug Testing Policy Page 6Confidentiality:All test results will be strictly confidential, including the maintenance of the sample throughout the collection and testing process. All reported results will be maintained by the Superintendent’s Designee in a locked file cabinet. Disclosure of test results will be limited to those who have a need to know in order to implement this policy. When under this policy a student becomes ineligible to participate in any voluntary/competitive activity, the principal shall inform the particular coach or sponsor (or administrator for parking permits) that the student is ineligible.
76 CCS Drug Testing Policy MEDICAL REVIEW OFFICER, page 9Any confirming test reported as “positive” for the presence of a tested substance shall be reported directly to the MRO.The MRO shall notify the student and the student’s parent/guardian of the test results and provide an opportunity to present information, such as the documented use of a prescription medication or an over-the-counter drug, which would render an apparent “positive” result invalid or “negative.”Failure or refusal of the student or the student’s parent/guardian to cooperate with the MRO shall constitute a refusal to test, which is considered a positive test.The MRO shall inform the student and the student’s parent/guardian of the opportunity for an additional confirming test at the student’s parent/guardian cost of the remaining sample of the student’s urine. If the additional confirming test is negative, the student/parent will be reimbursed.
77 CCS Drug Testing Policy Page 9If the MRO determines that an apparent “positive” test result is the result of a lawful use of a prescription or non-prescription drug, the test result shall be considered as “negative.”If the MRO determines that the test results are valid and positive, the MRO shall inform the student and the student’s parent/guardian of this determination.The MRO will not notify school officials on a first positive test, consistent with the consequences of a first positive test as set forth above. After the first positive test, the MRO shall report any subsequent positive test to the Superintendent’s Designee.
78 CCS Drug Testing Policy CONSEQUENCES OF POSITIVE TESTS: Page 9First Positive Test:The student and student’s parent/guardian are notified by the Medical Review Officer (MRO).School officials are not notified of the first positive test, unless the student and parent/guardian fails to submit the physician’s certification of medication form to the MRO, within ten (10) days after notification by the MRO.
79 CCS Drug Testing Policy If the physician’s certification of medication form is filled out and submitted by the parent within the time limit stated above and the medication is the cause of the positive test, the parent will be notified and no further action will be taken.However, if the physician’s certification of medication form is not provided by the parent to the MRO within ten (10) days, then the MRO shall promptly notify the Superintendent’s Designee.Upon notification by the MRO to the Superintendent’s Designee, the student will become ineligible to participate in the voluntary and/or competitive activities covered by this policy.
80 CCS Drug Testing Policy A conference will be scheduled between the school principal, the student, and the student’s parent/guardian.The student will complete a substance abuse assessment/counseling requirement at the expense of the parent and submit completion documentation to the principal.After completion of these requirements, the student will become eligible.
81 CCS Drug Testing Policy Second Positive Test: page 10Upon a second positive test at any time during the student’s school career, the contracted MRO shall notify the Superintendent’s designee.A conference will be scheduled between the school principal, the student, and the student’s parent/guardian.The student is ineligible to participate in the voluntary and/or competitive activities covered by this policy (interscholastic athletics, other extracurricular activities and parking privileges) for 180 calendar days.
82 CCS Drug Testing Policy A conference will be scheduled between the school principal, the student, and the student’s parent/guardian.The student will complete a substance abuse assessment/counseling requirement at the expense of the parent and submit completion documentation to the principal.After completion of these requirements, the student will become eligible.
83 CCS Drug Testing Policy The student may regain eligibility prior to the end of 180 calendar days upon compliance with all of the following requirements:The student shall satisfy a substance abuse assessment/counseling requirement. For a second positive test, the student is considered in compliance once he or she has completed the substance abuse assessment and is participating in a counseling or treatment program.2. The parent/guardian shall supply to the MRO a medication certification from the student’s physician on the form attached to this policy.3. The student may take a retest after 30 days but within 90 calendar days of the second positive test.4. A student shall test “negative” on a retest prior to regaining eligibility. This retest will be a privately arranged test by a licensed drug testing agency acceptable to the Superintendent’s Designee. A privately arranged drug test shall be at the expense of the parent/guardian.
84 CCS Drug Testing Policy C. Third Positive Test: Page 11Upon a student’s third positive test any time during the student’s school career, the MRO shall notify the Superintendent’s Designee.A conference will be scheduled between the student’s parents, the student, and school principal.The student will be ineligible to participate in any voluntary/competitive activities covered by this policy for the remainder of their school career.
85 CCS Drug Testing Policy X. SUBSTANCE ABUSE ASSESSMENT/ COUNSELING REQUIREMENTWhenever a student is required to satisfy the substance abuse assessment/counseling requirement of this policy, the student shall:• Undergo a substance abuse assessment by a licensed substance abuse professional acceptable to the Superintendent’s Designee.• Provide the school principal with written certification by the licensed substance abuse professional that the substance abuse assessment has been completed.
86 CCS Drug Testing Policy X. SUBSTANCE ABUSE ASSESSMENT/COUNSELING REQUIREMENT• Undergo counseling/treatment or other intervention, if any, as recommended by the licensed substance abuse professional. Counseling/treatment or intervention will be based on the student’s individual needs.• After a second positive test, eligibility may be regained prior to completion of the counseling/treatment program, as long as the student has undergone a substance abuse assessment and is in the process of complying with specific counseling/treatment program.• Failure to fully cooperate or comply with substance abuse assessment or any counseling/treatment program recommended by the licensed substance abuse professional shall make the student ineligible for participation in any voluntary/competitive activities covered by this policy.
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