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DOC ID © Chevron Houston – Austin BP MS150 April , 2010 Pre-Tour Logistics Meeting Team Chevron Cycling March 30, 2010
DOC ID © Chevron Agenda Safety Moment Weather Cancellation/Emergency Procedures Team Chevron in 2010 Mission Goals & Requirements Fundraising Logistics for Riders Luggage Pick Up Team Start Location, La Grange/Austin Transportation to Houston Rider Checklist Logistics for Volunteers La Grange Parking La Grange Logistics Austin Logistics Contact List Tour Maps
DOC ID © Chevron Safety Moment Majority of medical visits during the MS are due to dehydration Proper hydration starts before the ride Sports drink: carbohydrates, electrolytes and proteins to enhance absorption and retention, and help muscles recover Mix of sports drink and water if upset stomach One 20 oz. bottle for every hour (or between rest stops) Combination of hydration and nutrition during the ride helps maintain energy level throughout the ride Headphones, cell phones, ear buds, radios and similar audio devices used in, on or around the riders head or ears are not permitted while riding.
DOC ID © Chevron 2005 Safety Moment – Contd Most accidents occur in groups. Communication is the key to a safe ride: Ride defensively and avoid unsafe riders Let others know where you are: Im behind you, Im on your right… Make your intention known: Slowing, Stopping, Passing On Your Left… Call out road obstacles: Cars back, Cars up, Debris, Crack, Hole… Dont ride in any paceline unless you are experienced at it, you know the people you are riding with, and it is safe for other riders as well. Have your emergency contact info written on the back of your number 4
DOC ID © Chevron Weather Cancellation/Emergency Procedures Emergency Response Plan created by BP MS 150 Steering Committee ensures participants safety. In case of severe weather before/during ride: Captains will be send out team s on Apr 14 if weather is questionable Check for updates Call weather hotline * * for updates Register to receive text alerts regarding weather, route changes, emergencies, etc. by texting RIDER to Attend the team meeting at 7:00 PM Saturday in La Grange
DOC ID © Chevron Team Chevron Mission The Chevron Cycling Club is formed to: Promote the fitness of its members through cycling Leverage the shared interest in cycling to work with the Company in supporting community engagement activities such as the MS150 The Chevron Cycling Club is open to Chevron employees, retirees, contractors, family members and friends. Chevron employees and retirees can sponsor club membership for any of their immediate family members, as many as two relatives, and as many as two friends. To sponsor family and friend riders, Chevron employees or retirees must be active club members. The Chevron Cycling Club believes zero accidents is attainable. Mission: To promote the health and well being of the Chevron community of cycling enthusiasts of all abilities by providing the opportunity to participate in club cycling activities and community cycling events.
DOC ID © Chevron Team Chevron Goals & Requirements Team Goal: No accidents for riders and volunteers, and earn the MS Societys Gold Safety Award for safe riding. Global Outreach: 210 registered riders from Houston and around the world – England, Scotland, Hawaii, Australia, California, Louisiana… Membership Requirements Chevron Cycling Club Membership Application & Dues (annually) Safety Training (every 2 years) Safety Quiz One Volunteer Event (annually)
DOC ID © Chevron Fundraising Team Fundraising Target: $250,000 Average: $1000+/rider $1,197,000 total Team fundraising currently at $109,919 (1/3 of Team goal) $400 min. pledge by May 18, 2010
DOC ID © Chevron 2005 RIDER LOGISTICS 9
DOC ID © Chevron Luggage Transport IF YOU HAVE NOT PAID YOUR TEAM MEMBERSHIP & COMPLETED THE SAFETY TRAINING REQUIREMENT, YOUR LUGGAGE WILL NOT BE TRANSPORTED Luggage Pick Up: Thursday, Apr 15 Wilcrest (11111 Wilcrest): 10:00 – 11:00 AM 1500 Louisiana (loading dock): 12:00 – 2:00 PM Bellaire (4800 Fournace): 2:30 – 4:00 PM Luggage Pick Up: Friday, Apr 16 Out-of-town riders only Friday Apr 17 (Bellaire Only) 2:00 – 4:00 PM Packing: 2 light, carry-on size with MS150 luggage tags Color coded tag by last name Riders to load luggage onto truck Sleeping bag and exercise/yoga mat, towel Change of clothes, camera, toiletries, medications, sunscreen, bug repellant, lip balm, additional cycling shorts/jersey…
DOC ID © Chevron Day 1, Team Start Team Start: Rhodes Stadium, ride start at 6:45 AM Arrive by 5:30 AM at the start line for last minute safety discussion, team photos… Team Chevron will try to section off team start area. Reminder: helmet, shoes, front wheel, rider number/wrist band, ID, cell phone, emergency contact info, sunscreen… No Team Luggage pick up at Rhodes!!!
DOC ID © Chevron Day 1, La Grange Distance: approximately 83 miles Team Tent location #412/413 Luggage (will be in color-coded groups) & shower, food, drink, snacks… Wrist band required for tent entry and alcohol consumption, will be given out to registered and paid Team Chevron members at tent check-in in La Grange Massage Therapists – pre-paid by Team Chevron, tips by riders much appreciated Team meeting at 7:00 PM: Safety Review & Day 2 Plan Lights out at 10:00 PM
DOC ID © Chevron Day 2, La Grange Start Morning alarm: 4:30 AM Pack and load your own luggage onto truck. Luggage on the ground will be left with MS150 support Start and distance options: Left turn to Bechtel Challenge (~ 77 miles) Right turn to Pfizer Express (~ 66 miles) Offsite start at Camp Wal-Mart Choose your distance option BEFORE getting to the start since you cannot turn around.
DOC ID © Chevron Day 2, Austin Finish Austin Tent Team finish Team tent #14 (Green lot) Snacks, drinks, showers available Luggage must be picked up by 5:30 PM or be left with MS150 staff No glass containers or alcohol consumption in streets Transportation back to Houston Prepaid bus ticket: load your bike on bike truck immediately after crossing the finish line then proceed to bus loading area when ready Others: bus tickets available on first come first serve basis Personal cars: refer to attached map for Austin parking
DOC ID © Chevron MS150 Bubble Bistro Tent A 'cool' place for those with MS that want to come out and be a part of the ride cheering on the cyclist and celebrating with bubbles. There will be stations in Fayetteville, La Grange (to the right as you ride in) and in Austin of course (also on the right) … LOOK for the bubbles and wave to them as you cycle past.
DOC ID © Chevron Rider Checklist Did I pick up my MS150 packet and rider number? Did I complete membership application, pay the team fee and any additional items I ordered? Did I get my bike inspected and my rider numbers posted on the bike/helmet/jersey? Did I pack and drop off my luggage? Did I remember to include emergency contact information? Did I make arrangements for transportation back to Houston? Did I set the alarm so I can be at Rhodes Stadium before 5:30 AM Saturday, April 18?
DOC ID © Chevron 2005 VOLUNTEER LOGISTICS 17
DOC ID © Chevron 2005 La Grange Parking Access Passes Required After 9 a.m. No parking passes for volunteers Must have pass posted No Parallel Parking on Street No access after 1 p.m. Team parking in designated parking areas Team Tent location #412/413 18
DOC ID © Chevron 2005 La Grange Logistics Friday Volunteers should arrive by 1 PM Tent set up and decoration (see diagram next slide) Unloading luggage truck when it arrives by 6 PM Volunteers dinner Saturday Volunteers need to eat breakfast before they arrive to tent Volunteers should arrive at the tent by 9 AM Additional set up as needed No need for food preparation this year, caterer will provide Cheering for fellow CVX riders Check-in riders and pass out wrist bands Help with anything else needed to make riders comfortable and safe Sunday Assist with breakfast Clean up crew (5:30 – 7:30 AM), pack supplies Assist with loading luggage truck with supplies Fold down and stack tables and chairs Drive to Austin 19
DOC ID © Chevron 2005 Austin Logistics Sunday Team tent #14 (Green lot) Everyone needs to be in the tent by 9 AM Unload luggage (9:00 – 10:30 AM) Cheering Team Chevron at finish line Greet and Check-in riders Help hang their bikes Help with finding and distributing luggage Hand out snacks and drinks Clean up crew (4:00 – 5:30 PM) Luggage must be picked up by 5:30 PM or be left with MS150 staff 20
DOC ID © Chevron 2005 Contacts Joanne Elliott Policy, Government and Public Affairs, Logistics Coordinator Brittany Sanders Team Chevron Co-Captain Tom Shaffer Team Chevron Co-Captain Jane Burns Volunteer Coordinator
DOC ID © Chevron 2005 Maps
DOC ID © Chevron Tour Maps – Rhodes Stadium
DOC ID © Chevron Route Map
DOC ID © Chevron La Grange – Offsite Parking & Camping
DOC ID © Chevron La Grange Team Tent
DOC ID © Chevron 2005 La Grange – Sunday AM Exit Routes 27
DOC ID © Chevron Austin Site Map
DOC ID © Chevron Austin Team Tent
DOC ID © Chevron Q & A Additional Q&A? p-ms-150/about-the-ride/rider- resources/index.aspx
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