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UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Round 10 proposal process Key elements for a successful application.

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Presentation on theme: "UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Round 10 proposal process Key elements for a successful application."— Presentation transcript:

1 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Round 10 proposal process Key elements for a successful application

2 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Proposal development process & eligibility requirements TRP and the proposal review process What makes a good proposal? Results for the region Q&A Overview

3 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Proposal development process & eligibility requirements

4 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Proposals Process: Overview Board: Call for Proposals Secretariat: Screening TRP: Technical Review Signature & First Disbursement Board Approval CCM: TRP clarifications (as required) Phase 2: Extension of initial 2 yr Funding 1 - Recommended 2 – Rec. Minor changes 3 - Re-submission 4 - Rejected PR: Grant Agreement Negotiations Applicant: Proposal Development

5 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Call for Proposals Board: Call for Proposals 4 - Rejected Normally once per year Proposal forms and guidelines prepared for each Round Clearly established submission deadline Clearly established eligibility criteria

6 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Proposal development Start early Consult broadly and inclusively Identify barriers Share potential priorities Invite contributions Consolidate knowledge Review the application Applicant: Proposal Development

7 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Pre-Technical Review Secretariat: Screening 6 minimum eligibility requirements reviewed at proposal submission Members representing the non-government sectors must be selected by their own sector Evidence of membership of people living with and/or affected by the diseases Have documented and transparent processes to: Solicit and review submissions of proposals for possible integration into a consolidated national proposal Ensure the input of a broad range of stakeholders Nominate the Principal Recipient (s) Conflict of Interests plan in place

8 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Technical Review Panel & the proposal review process

9 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Technical Review Panel Who: Group of independent technical experts appointed by the Board. Diverse geographic and programmatic backgrounds Consists of disease experts and cross-cutters, and experts with gender and sexual minorities experience Review: The TRP looks for proposals that reflect: –Soundness of approach –Feasibility –Potential for sustainability & impact TRP: Funding recommendations to the Board

10 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Budget review Specialist independent review of budgets, as in Round 9 TRP may request an independent budget review during clarifications TRP requested through its TORs to review Value for Money TRP to examine under spending in existing grants TRP: Funding recommendations to the Board

11 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 TRP review process Small groups of 4 members: 2 disease experts + 2 cross-cutters Plenary session of 40 members: Recommendations discussed & finalized If necessary, second review: Additional TRP members asked to provide 2 nd recommendation Final plenary : Last day for quality assurance + lessons learned

12 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 TRP recommendation categories CategoryDescriptionTimeline clarifications 1 Recommended for funding with no or only minor clarifications Within 8 weeks of notice 2 (incl. 2B) Recommended for funding provided that clarifications are met within a limited time frame (2B: weaker on grounds of technical merit, issues of feasibility, likelihood of effective implementation) 6 weeks for initial response & then up to a further 3 months to complete clarifications process 3 Not recommended for funding in its current form but encouraged to re-submit a revised version of the same proposal N/A 4RejectedN/A

13 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Successful Proposals

14 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 What makes a good proposal? Input from a broad range of stakeholders, based on a national strategy Interventions respond directly to current, documented, epidemiological situation Coherent strategy with robust gap analysis Appropriate implementation arrangements A clear plan for how to monitor activities and evaluate the impact of interventions Detailed budget and clear work plan The Board will accept proposals from Non-CCMs in certain cases For more information: TRP Reports from Rounds 8 and 9.

15 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Key weaknesses (in no particular order) Proposal sections not well aligned or incomplete Strategies proposed for major scale-up without prior testing/evaluation Weak demonstration of Value for Money No gap analysis Inappropriate Performance Frameworks and quality indicators Problems with budgets Unclear additionality/complementarity Missing or inadequate M&E Plan Problems with PR/SR and implementation

16 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Results for the region

17 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Round 9 Outcomes – MENA Disease proposal Number eligible Number recommended Success rate 2 Year Recommended (US$) 5 Year Recommended (US$) HIV7 (only the HSS part of 1 HIV proposal) 0%27 m53 m TB6233%26 m54 m Malaria5240%34 m53 m Total18528%87 m159 m Key Messages: Most applicants submitted more than 1 disease Low success rate for proposals No HIV proposal recommended for funding

18 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Recommended Proposals – MENA CountryDiseaseCategory Funding Upper ceiling, 2 years (US$) Funding Upper ceiling, 5 years (US$) Sudan, Southern Sector HIV/HSS (only HSS approved) 227 m53 m ChadM 230 m44 m DjiboutiM 2B3 m10 m YemenTB 2B11 m25 m IraqTB 2B15 m29 m TOTAL87 m159 m

19 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Middle East & North Africa - Rounds 1 to 9

20 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Top 10 weaknesses for MENA: Cat 3 & 4 proposals The budget information was inaccurate, questionable and/or not sufficiently detailed 56% Proposed activities are inappropriate44% Sections of the proposal are unaligned and/or incomplete39% Budget is imbalanced compared to the proposed program39% Proposed indicators are inappropriate33%

21 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Top 10 weaknesses in MENA: Cat 3 & 4 proposals Proposed activities are insufficiently described 33% Program is too ambitious and unrealistic 33% Financial Gap insufficiently analyzed28% Additionality / complementarity with existing grants is not clearly described 28% No strategy presented and lack of information regarding strategic approaches 28%

22 UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 ? proposals@theglobalfund.org Q & A


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