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Published byEvan McElroy
Modified over 2 years ago
Program in Effect: March 1, 2005 Tax Exemption and Reporting Program
© 2005 Wright Express LLC. All Rights Reserved.2 Overview Wright Express offers a comprehensive tax exemption and reporting program for eligible fleets (federal, state and local governments as well as other tax exempt entities). This program includes state and federal level taxes for applicable motor fuel purchases at retail locations.
© 2005 Wright Express LLC. All Rights Reserved.3 Federal Excise Tax Gasoline Federal Gasoline Excise Tax falls under both Section 6427 and Section 6421 of IRS regulations: –Under section 6427, the Ultimate Vendor of gasoline has the right to file for federal gasoline excise tax refund from the IRS –Under section 6421, the Ultimate Purchaser of the gasoline has the right to file for federal gasoline excise tax Wright Express will rely on a combination of the two regulations to provide exemptions to participating fleets: –Under the Ultimate Vendor rules, merchants who choose to continue to participate in our program will register as an Ultimate Vendor of the gasoline sale, and will file directly with the IRS for refund. There is no fleet fee for this service. –Under the Ultimate Purchaser rules, transactions that occur at merchants other than those participating in our program as a registered Ultimate Vendor, Wright Express will offer two programs that allow fleets exemptions on their invoice. There is a program fee for these services.
© 2005 Wright Express LLC. All Rights Reserved.4 Federal Excise Tax Gasoline Ultimate Purchaser: Option A – Tax Advance –Wright Express will exempt eligible fleets of federal gasoline excise tax at time of invoice. –Wright Express will prepare IRS filings quarterly on behalf of the fleet for refund of these taxes. Within 30 days after quarter close, Wright Express will prepare the fleets filing form. Fleets have the option to either sign IRS Form 2848 giving Wright Express to file the completed form on their behalf, or to have the completed filing form sent to them for their signature and mailing. –In order to participate, fleet must agree to reimburse Wright Express for the full amount of the tax refund based on the quarterly filing Within 60 days of the quarter close, the fleet will be invoiced for the amount of tax refund due to WEX with net 30 day terms
© 2005 Wright Express LLC. All Rights Reserved.5 Federal Excise Tax Gasoline Ultimate Purchaser: Option A – Tax Advance cont. –Under this program, the fleet will receive their Federal gasoline tax exemption anywhere the Wright Express card is accepted, but state/county/local level taxes will be exempted only at participating merchant locations. –Program fee for this service is $ cents/gallon. This fee will only be applied to transactions occurring at merchants not already providing exemptions as a registered Ultimate Vendor. Note: under Option A, fleets who fuel at Independent Fuel Merchants would be invoiced net of tax for Federal gasoline tax on those transactions as well (which was not available through the previous Wright Express Tax Exemption & Reporting Program).
© 2005 Wright Express LLC. All Rights Reserved.6 Federal Excise Tax Gasoline Ultimate Purchaser: Option B – Filing Support –For those fleets who do not wish to participate in Option A, a tax filing preparation service is available to assist in the administrative work associated with IRS filing. Within 30 days after quarter close, Wright Express will prepare the fleets filing form. Fleets have the option to either sign IRS Form 2848 giving Wright Express to file the completed form on their behalf, or to have the completed filing form sent to them for their signature and mailing. –In this option, fleets will be invoiced the full amount of federal gasoline tax and will recover the tax (via their refund) directly from the IRS. –This service is provided at a quarterly filing fee of $50 per taxpayer ID. Ultimate Purchaser: Option C – Reporting –Should a fleet choose not to participate in Options A or B, Wright Express will invoice the fleet the full amount of federal gasoline excise taxes and the fleet would prepare their own filings with the IRS for their refund based on Reported Tax information in their tax summary.
© 2005 Wright Express LLC. All Rights Reserved.7 Federal Excise Tax Diesel Federal Diesel Excise Tax falls under Section 6427 of IRS regulations: –Under section 6427, only the registered Ultimate Vendor of diesel has the right to file for federal diesel excise tax refund from the IRS –Wright Express will begin piloting a program in Q1 of 2005, with the intent to roll this solution out across eligible customer segments should the pilot be successful. –This pilot is a separate program from gasoline, and involves repricing of the diesel transactions in order for Wright Express, through a wholly owned subsidiary, to become the Ultimate Vendor of the diesel fuel (and therefore, the party eligible to file for the refund).
© 2005 Wright Express LLC. All Rights Reserved.8 State Level Taxes Wright Express will continue provide state level tax exemptions for both gasoline and diesel at time of invoice for eligible fleets at participating merchant locations, including: State Tax (Excise, Sales and Special) County Tax (Excise, Sales and Special) City Tax (Excise, Sales and Special) Wright Express will maintain tax rates & rules tables for the above taxes, using multiple sources including: Commerce Clearing House State Tax Review Commerce Clearing House On-line Established contact points in all 50 states Federal Govt, Oil Companies, and Internet Research
© 2005 Wright Express LLC. All Rights Reserved.9 Tax Support Wright Express has dedicated resources to manage the needs of our tax-exempt customers: Tax and Finance Specialists, Client Managers, Product Development and Technical Support Responsibilities Include: Pro-active monitoring and updating of tax program based on rules and regulation changes Issue resolution Monitoring of data integrity and processes associated with the program IRS filing preparation services (as part of Federal Gasoline Tax program) For taxes that are not applicable as part of our tax- exempt program, fleets will receive reporting only
© 2005 Wright Express LLC. All Rights Reserved.10 Fleet Participation Requirements To participate in the Wright Express tax-exempt program, you will need to provide: Proof of Eligibility –Wright Express will use a combination of methods to qualify fleets, including written documentation and general eligibility questions –Fleet must provide a current copy of their exemption certificate; original certificates will be retained by participating merchants, and/or Wright Express will keep a copy on file –Qualification is based on a fleets entity type and its applicability in each state –Wright Express will monitor exemption certificate expiration date(s) and will notify fleets 60 days prior to expiration. If a fleet does not provide a new certificate within 60 days, their exemption status will be cancelled. Fleets will need to sign appropriate agreements with Wright Express and/or Wright Express Fueling Solutions Inc. based on the particular program chosen For more information and/or a list of participating merchants, please contact Coleen Laprise at
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