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Email Marketing to Maximize Online Giving Results.

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Presentation on theme: "Email Marketing to Maximize Online Giving Results."— Presentation transcript:

1 Email Marketing to Maximize Online Giving Results

2 If you cant say it in 140 characters, is it really worth saying? [Social networking sites and blogs have] overtaken personal Email to become the worlds fourth most popular online sector after search, portals and PC software applications. Global Faces and Networked Places Nielsen report, March 2009

3 Youve got mail a friend request Email has had a good run as king of communications. But its reign is over. Why Email No Longer Rules... Jessica E. Vascellaro Wall Street Journal - Oct. 12, 2009

4 A rising tide lifts all posts The number of worldwide email users will increase to almost 1.9 billion by 2013 compared with over 1.4 billion in 2009. Email Statistics Report, 2009-2013 The Radicati Group May 2009 Heavy social media users are also using email more. NielsenWire Is Social Media Impacting How Much We Email? Sept. 28, 2009 While email use has been declining among college students for several years, this trend has reversed in 2009. The reason? Smartphones. Mike Hanley, Director, Institute for Mobile Media Research

5 So is email having its last gasp?

6 The reports of my death are greatly exaggerated. - Sincerely, Email Email's ROI in 2009 was $43.52 for every dollar spent on it. Down from $45.06 in 2008 - DMA (2009, 2008) Email drove an average of $0.14 in revenues per delivered message. - Epsilon "Q3 2008 Email Trends and Benchmark" (Jan 2009) Email presently generates 21.6% of total revenue from campaigns. - Direct Marketing Association "The Integrated Marketing Media Mix" (2008) The aggregate sum raised online by [113 universities responding, $58.5M raised] is equal to 1.4 percent of their total philanthropic support raised through all routes. - CASE survey (2009)

7 The Obama factor Who here hasnt heard... What can we learn from the Obama campaign?

8 The Obama factor Who here hasnt heard... What can we learn from the Obama campaign? (Edelman Report: Social Pulpit)

9 What works or at UC Berkeley: e-newsletters 14 E-Newsletters with some overlap: Campus, Athletics (300K), Alumni Association, Schools Berkeley OnlineBerkeley Online: 95K alumni (21.23% open), 17K non-alum (22.94% open) top stories: budget cuts, extraordinary students, YouTube links, athletics experimenting with localization not a replacement for print buried soft ask

10 What at UC Berkeley: e-newsletters Buried soft ask:

11 What at UC Berkeley: e-newsletters Buried soft ask:

12 What works or at UC Berkeley: email solicitations newsy, deadline-driven appeals end of year emails; tax benefit by 12/31 reminders for regular donors class campaigns video/email track solicitation codes in online giving form DM pitch, student/donor testimonials expensive flash solicitations; flash for parents flash with soft ask: great traffic, no gifts

13 What works or at UC Berkeley: email solicitations Campaign# MailedResponseGrossAvg. Class Campaign Kick Off 08 (flash) April 21,167.25%$5,545$107 Homecoming Pre-event 09 (email) Sept. 21,167.24%$8,874$171 Sophomore Reflects 08 (HTML) Sept. 110,599.01%$1,950$150 End of FY 08 (HTML) June (End of Tax Y 08) 77,098 (67,956).02% (.12%) $8,425 ($40,585) $496 ($450)

14 What works at UC Berkeley: email solicitations

15 What at UC Berkeley: email solicitations 155,295 mailed,.01% response, $781 gross, $98 avg.

16 Elements of a successful email marketing campaign a solicitation policy a plan (ideally, part of a larger marketing plan) email addresses segmentation and testing delivery mechanism a message that stands out and gets read a call to action that translates into gifts receipts, stewardship measurable results

17 Frustrating elements of an email marketing campaign

18

19 Elements: solicitation policy goals for sending email limit on # of emails sent to alumni each month how email will be used to solicit contributions frequency/timing of emails across campus tools available on campus strategy for fixing bad/undeliverable email

20 Elements: solicitation policy, survey Question 1: Does your campus have a formal policy aimed at keeping departments from deluging constituents with email? - No, its a free for all (20) - Yes, theres a gatekeeper who reviews all (12) - Yes, gatekeeper for certain mass emails, such as appeals (14) Who is the gatekeeper for your outgoing emails? How can you convince orgs to do away with shadow databases?

21 Elements: solicitation policy, survey Question 2: Does your campus have a formal policy that all campus mass emails must be sent through a single delivery mechanism (an email marketing engine, your online community, an outsourced vendor, etc.) Analysis: Decentralization won 2 to 1 - Yes, we have a formal policy (15 ) - No, each department uses its own tool (29) - Advancement Services is not involved (6)

22 Elements: solicitation policy, survey Question 3: Does your campus have a formal policy that, however mass emails are delivered, campus departments must keep email addresses (including opt-out requests) in sync with the Advancement database? Voluntary compliance won by nearly 2 to 1. - Yes, we have a formal policy (14) - No, it's up to each department (27) - Advancement Services is not involved (7) Who issues policy requiring compliance: - VP of Advancement - Advancement Services - External Affairs - Alumni Relations/Advancement - Advancement Services

23 Elements: an integrated marketing plan Convio (CASE OS 08) World Wildlife Fund achieved a 40% better response rate via multi-channel campaign. University of Texas annual fund donors were sent an email with Flash video before being solicited by phone; this approach improved the receptiveness to the telemarketing phone call and increased giving. Rice 1,600 young alumni donors 45% new or lapsed 9x more online donors than direct mail; 3x more than telefund emailemail | micrositemicrosite

24 Elements: email addresses UC Berkeley has 430,714 Alumni; 150,809 email addresses (35%)

25 Elements: email addresses Strategies for securing emails (Pursuant)

26 Elements: segmentation, testing, delivery

27 Elements: Message subject line (use your org. name) who is it from (prof or recognizable alum) timing (T-Th; evening, FB-weekend) who writes/edits/approves? does the design work on multiple platforms? (design for gmail, once you get it right, save your template)design for gmail does message enhance or support other efforts?

28 Elements: Message Fordham University esolicitation Donor acquisition piece that strives to make gifts feel personal and connected to individual campaigns. Sent before launch of a comprehensive campaign. (MainSpring) Results: Open - 36% View - 22% Click - 1.3%

29 Elements: Message UC Berkeley/Haas esolicitation Interactive messaging engages recipients (MainSpring) 13.1% estimated completion rate to giving buttons 22.9% estimated completion rate to all of the buttons

30 Elements: call to action go straight to your giving form divert no attention from your giving form links vs. buttons (a small test)

31 Elements: receipts (Orbees)

32 Elements: stewardship Connect without asking for anything - say Thanks! (Pursuant)

33 Elements: measurable results open rate click through rate response rate Tracking solicitation codes UC Berkeley offers a solicitation code via a URL in Give to Cal for an entire browser session ?sc=yoursolicationcode" at the end of any givetocal URL https://givetocal.berkeley.edu/browse/?u=50&?sc=A125678

34 Discussion


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