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Sales & Distribution Module ERP User Training. GANDA ERP PROJECT | Content 1.Introduction 2.Cut-off plan 3.How to access ERP system 4.Sales 5.Distribution.

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Presentation on theme: "Sales & Distribution Module ERP User Training. GANDA ERP PROJECT | Content 1.Introduction 2.Cut-off plan 3.How to access ERP system 4.Sales 5.Distribution."— Presentation transcript:

1 Sales & Distribution Module ERP User Training

2 GANDA ERP PROJECT | Content 1.Introduction 2.Cut-off plan 3.How to access ERP system 4.Sales 5.Distribution 2

3 GANDA ERP PROJECT | Objectives & Expectation •Pelatihan ini akan memberikan pemahaman tentang operasional penggunaan system ERP untuk modul Sales & Distribution (This course will enable you to gain an understanding in Sales & Distribution module in the ERP System). •Meningkatkan pemahaman tentang aliran proses bisnis dan fungsi support yang lainnya (To gain an understanding on Business Process Flow and other relevant supporting functions). •Peserta dapat melakukan transaksi Sales & Distribution di Sistem ERP (Participants able to perform Sales & DIstribution transaction in the ERP system).

4 GANDA ERP PROJECT | Planning for Cut-off and opening balance in new system 4

5 GANDA ERP PROJECT | Jan-01, 08:30 1.Upload Draft Cut Stock into ERP 2.Starting to entry Outstanding PO,SO/DO & into ERP System 3.Dec-2013 AR/AP/NM Open item 4. Start Month-End Closing in Existing Sys Jan 06, 08:30 1.Entry AP/AR /NM/FA open items ERP 2.Cost Calculation in existing system 25 Wen 26 Thu 27 Fri 30 Sat 31 Tue 02 Thu 03 Fri 06 Mon 07 Tue 08 Wen 09 Thu 10 Fri 13 Mon 01 Wen Open Balance Migration and Transition Timeline Dec 25 1.Stop PR creation in existing sys (Create PR in new system by Dec 26 for 2014) 2.Stop GR in existing sys (except urgent goods/mat’l) 3.Spare Stock taking Date Fiscal Year Dec 31 18:00 1. Stop G/R, G/I & latest Cement Delivery Jan-14, 18:00 1.Finished Month-End Process in Existing System Jan-15, 08:30 1.Entry Trail Balance to ERP Open Period 2. Start ERP FIN Modules Opening Process 14 Tue 15 Wen Dec 27 1.Raw material, WIP Stock Taking 2.Finished Good Draft Open Qty Dec 30 1.Stop PO in existing Sys 18:00) 2.Stop DO/SO in existing sys Dec-30 18:00) it can be early if is possible Around 25/12, potentially there is gypsum coming in Kupang Note from meeting

6 GANDA ERP PROJECT | ERP Database Landscape Untuk Latihan Untuk Transaksi sebenarnya – Pilih sesuai dengan Perusahaan

7 GANDA ERP PROJECT | LOGIN to ERP System Buka Internet Explorer dan Ketik  Tekan icon ini Note: system ini hanya bisa dioperasikan di dalam jaringan internal Group Cemindo Gemilang

8 GANDA ERP PROJECT | Klik di “Allow”

9 GANDA ERP PROJECT | Masukkan User account anda User password awal adalah 12345

10 GANDA ERP PROJECT | ERP Login – Select The Company Code

11 GANDA ERP PROJECT | ERP System Entrance 3. Edit My Favorite to add programs into a Drop-Down list

12 GANDA ERP PROJECT | How to start the program 1. Start Menu 2. Key-in Program ID 3. My Favorite 4. Flow Chart 5. Ctrl+G (Hot Key)

13 GANDA ERP PROJECT | Content 1.Introduction 2.Cut-off plan 3.How to access ERP system 4.Sales 5.Distribution 13

14 GANDA ERP PROJECT | High Level Process flow of Sales 14 Quotations axmt360 Customer Application axmi221 S/C cxmt300 S/O cxmt400 D/O cxmt410 P/O •Send Quotation to Customers •Response by Salesman, confirm by Manager •axmt360 •Customer Registration on the system •Customer Application(by Sales man)- >Approval process->Data Center(for Coding)->back to request people for detail info •Axm250- >axmi221 •Creating Sales Contract, create and confirm by Salesman •Creating Sales Order (source: it can be from S/C and P/O) •Create and Confirm by Salesman or Customer •Creating Delivery Order •Create and Confirm by Salesman or Customer Price Table axmi140 •Response by Salesman, Confirm by Manager S/C Amendment cxmt301 D/O Amendment cxmt800 S/O Amendment cxmt801

15 GANDA ERP PROJECT | 15 Data assumption 1.Transporter: ANP (SU00025) 2.Loading Plant: Warehouse Sentul (F ) 3.Unloading region ID: Kota Jakarta Barat (102) 4.Unloading Place: 001, 002, 005, 008, 009, 211, 212, 213, Type of truck: 08T-Bag; 32T-Bulk 6.Product: /…..2 / …..3 / ……4 / … Customer: CU00001 / ….74 / ….75 8.Transport mean: LOCO, FRANCO Note: Pada saat membuat DO tidak perlu memasukkan Loading

16 GANDA ERP PROJECT | Content 1.Introduction 2.Cut-off plan 3.How to access ERP system 4.Sales 5.Distribution 16

17 GANDA ERP PROJECT | 17 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

18 GANDA ERP PROJECT | 18 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

19 GANDA ERP PROJECT | Freight Master Data (cpmi001) 19

20 GANDA ERP PROJECT | Practices / Exercise 1. DISPATCH MAPPING ( cxmt460) a.DO b.DO c.DO Data assumption: • Transporter: ANP (SU00025) • Loading Plant: F Warehouse Sentul • Unloading region ID: Kota Jakarta Barat / Kota Jakarta Timur • Unloading PlaceID: 002 – Kota Jakarta Barat / 005 – Kota Jakarta Timur • Type of truck: 08T-Bag / 32T-Bulk • Product 1.: Item No: Item name: FG: CEMENT PCC - MP BAG 40KG Item Spec: Cement PCC - BAG 40KG - MP 3 PLY KRAFT • Product 2.: Item No: Item name: FG: CEMENT PCC - MP BAG 50KG Item Spec: Cement PCC - BAG 50KG - MP 3 PLY KRAFT • Product 3.: Item No: Item name: FG: CEMENT PCC - BAG 40KG Item Spec: Cement PCC - BAG 40KG - 1 PLY WOVEN, INLAND 20

21 GANDA ERP PROJECT | 1. Dispatch Mapping - cxmt460 21

22 GANDA ERP PROJECT | 22

23 GANDA ERP PROJECT | Delivery Schedule Notification Created from system and send to transporter by /fax 23 example

24 GANDA ERP PROJECT | 24 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

25 GANDA ERP PROJECT | Main Gate Registration - cxmt Incoming truck should bring formal Document from their company with consist of DO number •Select : Query •Click Issue Status and Select : 0. New •Click: Accept

26 GANDA ERP PROJECT | Main Gate Registration - cxmt •Select DO number on the list and tick on provided box •Click – Accept and Click - Register

27 GANDA ERP PROJECT | Main Gate Registration - cxmt •Key in Truck ID Truck ID and Driver ID must be registered in the system If not registered then must be register on “apmi600”

28 GANDA ERP PROJECT | Truck ID and Driver ID registration – apmi600 This function only for Truck ID and Driver ID registration for existing Transporter For new transporter registration should notify to Data Centre (MIS) 28

29 GANDA ERP PROJECT | 29 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

30 GANDA ERP PROJECT | Loading Notice - cxmt •Key in Truck ID and Accept •Entry Loading position id, Shift No. •Tick on the provided box if uses Weigh control (Truck Scale) •Confirm and Loading Notice Printed-out

31 GANDA ERP PROJECT | Loading Notice - cxmt610 31

32 GANDA ERP PROJECT | Loading Notice - Example 32

33 GANDA ERP PROJECT | 33 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

34 GANDA ERP PROJECT | Loading Notice Commit - cxmp • Open cxmp220 • Typing L/N No. LN and query

35 GANDA ERP PROJECT | Loading Notice Commit - cxmp • Select Row

36 GANDA ERP PROJECT | Loading Notice Commit - cxmp Press Maintain Detail Automatically bring out detail value

37 GANDA ERP PROJECT | Loading Notice Commit - cxmp Choose Lot No Finish and Conform

38 GANDA ERP PROJECT | 38 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

39 GANDA ERP PROJECT | Delivery Note - cxmt Insert Key in Truck ID – Tab and Accept Confirm

40 GANDA ERP PROJECT | Delivery Note - cxmt Check and Confirm Output – print-out D/N (DELIVERY NOTE)

41 GANDA ERP PROJECT | Delivery Note - cxmt Print-out Delivery Note

42 GANDA ERP PROJECT | 42 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

43 GANDA ERP PROJECT | Delivery Check - cxmt Open cxmt490 Key in Checking Date and D/N receiving Date Accept

44 GANDA ERP PROJECT | Delivery Check - cxmt Key in D/N No OR uses Barcode Entry Accept Finish

45 GANDA ERP PROJECT | 45 D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment •P_flow notice •Cxmt460 •Report to Transportor •website•cxmt480 •Print L/N •cxmp220•cxmt628•cxmt628(Auto)•Cxmt490 •Payment List to Transporter Freight Master Data(cpmi001) High Level Process flow of Distribution

46 GANDA ERP PROJECT | 46

47 GANDA ERP PROJECT | 47 Data assumption 1.Transporter: ANP (SU00025) 2.Loading Plant: Warehouse Sentul (F ) 3.Unloading region ID: Kota Jakarta Barat (102) 4.Unloading Place: 001, 002, 005, 008, 009, 211, 212, 213, Type of truck: 08T-Bag; 32T-Bulk 6.Product: /…..2 / …..3 / ……4 / … Customer: CU00001 / ….74 / ….75 8.Transport mean: LOCO, FRANCO

48 GANDA ERP PROJECT | Scree Detail Isi Product yang akan dijual 48

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