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Introduction to Office Automation. 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation.

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Presentation on theme: "Introduction to Office Automation. 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation."— Presentation transcript:

1 Introduction to Office Automation

2 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation 5.4 Effectiveness of Office Automation

3 5.1 Basics of Office Automation

4 What is Office Automation? Varied computer hardware and software used for - Creating Collecting Storing Processing Transferring

5 What is Office Automation? The tasks should be done automatically. The major applications of office automation data processing management of digital information and information exchange

6 Adventages Increased Productivity –Office automation software can increase the productivity time-comsuming and done manually in shorter time Better Data Management –Data and Documents in a digital form Stored, reused and referenced through a computer network effectively

7 Better Communications – ,IP phone … can be used in an office with a computer network. complement traditional communication and transferring files. Reducing Company Expenses –The operating cost of office automation is low

8 5.2 Software and Hardware for Office Automation

9 Software in Office Automation Word processor –e.g. Microsoft Word

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11 Spreadsheet –Microsoft Excel

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13 Database software –Microsoft Access

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15 Presentation software –Microsoft Powerpoint

16 Communication software –Microsoft Outlook

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19 Image editing software –Adobe Photoshops, Ulead PhotoImpact

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21 5.22 Hardware in Office Automation Printer

22 Monitor

23 Scanner

24 Keyboard and Mouse

25 Speakers and Microphone

26 5.3 Basic Activities in Office Automation 4 basic activities in office automation –1. Data Application –2. Data Storage –3. Data Exchange –4. Data Management

27 Data analysis

28 Digital image modification Image editing software

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30 Document production Word processor

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32 Report generation Database management system

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34 5.3.2 Data Storage Secondary storage device Usage Hard Disk Storage Of Data And Software Compact disc Read- Only Memory (CD-ROM) And Digital Versatile Disc (DVD)CD-ROMDVD Files Backup Or Transfer Magnetic tapeSystem Backup Memory CardStorage Of Files In Portable Electronic Device

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36 CD-ROM

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38 SD /SDHC XD CF M2 Micro SDMemory Stick Pro Duo

39 5.3.3 Data Exchange Data Exchange can be carried out though electronic communication channel in office automation. –E.g. , voice mail, fax... –Video conferencing and groupware --- typical application of exchange information. –Groupware and network computer systems enable many users to access data stored in a central repository.

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