Presentation on theme: "Introduction to Office Automation. 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation."— Presentation transcript:
What is Office Automation? Varied computer hardware and software used for - Creating Collecting Storing Processing Transferring
What is Office Automation? The tasks should be done automatically. The major applications of office automation data processing management of digital information and information exchange
Adventages Increased Productivity –Office automation software can increase the productivity time-comsuming and done manually in shorter time Better Data Management –Data and Documents in a digital form Stored, reused and referenced through a computer network effectively
Better Communications –E-mail,IP phone … can be used in an office with a computer network. complement traditional communication and transferring files. Reducing Company Expenses –The operating cost of office automation is low
5.3.2 Data Storage Secondary storage device Usage Hard Disk Storage Of Data And Software Compact disc Read- Only Memory (CD-ROM) And Digital Versatile Disc (DVD)CD-ROMDVD Files Backup Or Transfer Magnetic tapeSystem Backup Memory CardStorage Of Files In Portable Electronic Device
5.3.3 Data Exchange Data Exchange can be carried out though electronic communication channel in office automation. –E.g. e-mail, voice mail, fax... –Video conferencing and groupware --- typical application of exchange information. –Groupware and network computer systems enable many users to access data stored in a central repository.