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Office of Small and Disadvantaged Business Utilization (OSDBU) National 8(a) Association 2013 Fall Summit John Hale III, Director October 30, 2013 Hilton.

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Presentation on theme: "Office of Small and Disadvantaged Business Utilization (OSDBU) National 8(a) Association 2013 Fall Summit John Hale III, Director October 30, 2013 Hilton."— Presentation transcript:

1 Office of Small and Disadvantaged Business Utilization (OSDBU) National 8(a) Association 2013 Fall Summit John Hale III, Director October 30, 2013 Hilton Crystal City, Washington D.C

2 Site and Facility Management Contractors (FMCs)

3 DOEs Mission Energy Security – Protection of high risk, high payoff RD&D of cleaner more affordable and reliable alternate energy sources, e.g. Advanced Research Projects Agency-Energy Nuclear Security – National Nuclear Security Administration guards: Military applications of nuclear energy Military nuclear propulsion plants (i.e. nuclear submarines) Nuclear Nonproliferation – Detect, secure, and dispose of vulnerable nuclear weapons Conversion of high grade to low grade Uranium Computational analysis of nuclear warheads Environmental Responsibility – Stop or reverse environmental damage caused by our legacy of nuclear warhead production Enhance Efforts in Scientific Discovery and Innovation – The Office of Science is the largest single supporter of research in the physical sciences

4 Site and Facility Management Contractors (FMCs) Consist of 85% of our procurement base, we retain only 15% DOE has approximately 15,000 FTEs and 100,000 contractor workforce Not bundled (ref. FAR 2.1). They are sanctioned by FAR 17.6 Limited Liability Corporations (LLC) – Only responsibility is to manage and operate specific facility Performance-based, Award Fee, and Award Term Approximately 40 FMCs, 17 of which are National Laboratories (NL) NLs are Federally Funded Research & Development Centers (FFRDCs) (ref. FAR 2.1)

5 Site and Facility Management Contractors (FMCs) Required to have a small business subcontracting plan Subcontracting plan goals are challenging We flow down small business prime contract solicitation methods to FMCs to help them achieve subk goals – Best Practice FMCs do not follow FAR when they subcontract Best commercial practices – Faster awards, cannot be protested Conduct a Mentor-Protégé Program – Best Practice Objective is to graduate protégés to large businesses that can compete for Federal prime contracts One of 13 government agencies that have an Mentor-Protégé Program Voluntary, no appropriated funds, paid through subk costs Mentors are large or small DOE contractors Protégés must be small socio-economic – goaled groups Prospective protégés petition mentors Protégés may subcontract with other FMCs Sole-source contracts at 8(a) thresholds ($4.5M / $6.5M)

6 DOE Facility Management Contracts

7 DOE Facility Management Contracts DOE Facility Management Contracts

8 Power Administrations

9 Power Administrations – Established in the early 1900s, sell excess electrical power produced at Federal water projects in order to repay the Governments investment in the projects. 1. Bonneville Power Administration (BPA) – Headquartered in Portland, Oregon 2. Southeastern Power Administration (SEPA) – Headquartered in Elberton, Georgia 3. Southwestern Power Administration (SWPA) – Headquartered in Oklahoma 4. Western Area Power Administration (WAPA) – Headquartered in Colorado – services a 15 state region of central and western U.S.

10 What Does DOE Buy? Report Extracted from FPDS-NG Top Ten NAICS Codes Action Obligations for Small Businesses FY 2013 Oct. 1, 2012 – Sept 30, 2013) NAICS CodeNAICS DescriptionAction Obligation REMEDIATION SERVICES$202,415, COMPUTER SYSTEMS DESIGN SERVICES$162,547, ENGINEERING SERVICES$118,108, FACILITIES SUPPORT SERVICES$107,184, ADMINISTRATIVE MANAGEMENT AND GENERAL MANAGEMENT CONSULTING SERVICES$84,470, HAZARDOUS WASTE TREATMENT AND DISPOSAL$57,629, OTHER COMPUTER RELATED SERVICES$56,465, OTHER SCIENTIFIC AND TECHNICAL CONSULTING SERVICES$56,125, ENVIRONMENTAL CONSULTING SERVICES$47,195, COMMERCIAL AND INSTITUTIONAL BUILDING CONSTRUCTION$33,631, Report Extracted from FPDS-NG

11 National Nuclear Security Administration – Engineering Services 11 Estimated Value: $1M-$5M 2013 Q1/2013 Q1 Setaside for Sole Source 8(a) RFP Release QTR/Award QTR: Acquisition Approach: NAICS Code: Description: Engineering and Technical Services Gary Lyttek, (202) * Opportunity forecasts are subject to change at the discretion of the Contracting Officer Contact Information: Greg Gonzales, (505) g Program Office : NA-10 National Nuclear Security Administration Deputy Administrator for Defense Programs NM

12 National Nuclear Security Administration – Facilities Support Services for Office of Secure Transportation 12 Estimated Value: $1M-$5M 2014 Q1/2014 Q2 Competitive 8(a) RFP Release QTR/Award QTR: Acquisition Approach: NAICS Code: Description: Facilities Support Services Program Office: National Nuclear Security Administration- Deputy Administrator for Defense Programs NM Prime Small Business Office Gary Lyttek, (202) * Opportunity forecasts are subject to change at the discretion of the Contracting Officer Contact Information: Greg Gonzales, (505) g

13 National Nuclear Security Administration- Facilities Support Services 13 Estimated Value: $25M-$50M 2014 Q1/2014 Q2 Competitive 8(a) RFP Release QTR/Award QTR: Acquisition Approach: NAICS Code: Description: NA Admin for National Nuclear Security Administration Program Office: National Nuclear Security Administration Gary Lyttek, (202) * Opportunity forecasts are subject to change at the discretion of the Contracting Officer Contact Information: Greg Gonzales, (505) g

14 National Nuclear Security Administration – Facility support Services Estimated Value: $5M-$10M RFP Release QTR/Award QTR: 2013 Q3/2014 Q1 Acquisition Approach: Competitive 8(a) NAICS Code: Description: Facility Support Services for NA-15 Ft. Chaffee, AR Program Office: NA-10 Deputy Administrator for Defense Programs Contact Information: Greg Gonzales, (505) g Gary Lyttek, (202) * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

15 Office of Fossil Energy (FE) – Administrative Services * Opportunity forecasts are subject to change at the discretion of the Contracting Officer 15 Contact Information: Miranda Johnson, (202) Estimated Value: $25M-$50M RFP Release QTR/Award QTR: 2013 Q1/2013 Q3 Acquisition Approach: Setaside Sole Source 8(a) NAICS Code: Description: A/E Services Program Office: Office of Fossil Energy

16 National Nuclear Security Administration- Utility Management Services Estimated Value: $1M-$5M RFP Release QTR/Award QTR: 2013 Q3/2014 Q3 Acquisition Approach: Setaside for Sole Source 8(a) NAICS Code: Descriptions: Services Program Office: NA-APM Associate Administrator for Acquisition & Project Mgt. NM Contact Information: Greg Gonzales,(505) g Gary Lyttek, (202) * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

17 Western Area Power Administration- Commodities Estimated Value: $25M-$50M RFP Release QTR/Award QTR: 2014 Q3/2015 Q1 Acquisition Approach: Competitive 8(a) NAICS Codes: Description: Western Wide IDIQ for 15-kV Through 245-kV Dead Tank Power Circuit Breakers for various Western Substations Program Office: Western Area Power Administration Contact Information: Todd Tetrault, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

18 Office of Environment Management – Management Support Services Estimated Value: $1M-$5M RFP Release QTR/Award QTR: 2013 Q4-TBD Acquisition Approach: Setaside for Sole Source 8(a) NAICS Codes: Description: Technical administrative expertise for the implementation of Personnel Security Program Program Office: Office of Environment Management Contact Information: Sally A. Sieracki, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

19 Office of Energy Efficiency & Renewable Energy – Engineering Services Estimated Value: $10M-$1B RFP Release QTR/Award QTR: 2014 Q1/2014 Q2 Acquisition Approach: Competitive 8(a) NAICS Codes: Description: This RFQ is to solicit eligible 8(a) small business sources on GSA FSS, SIN 874, 871 and 03FAC for the purpose of entering into a BPA. Program Office: Office of Energy Efficiency & Renewable Energy Contact Information: Lani MacRae, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

20 Western Area Power Administration – Engineering Services Estimated Value: $10M-$25M RFP Release QTR/Award QTR: 2014 Q2/Q2 Acquisition Approach: Setaside for Sole Source 8(a) NAICS Codes: Description: Technical Support Services (Lands support, Procurement, design, and public affairs support Program Office: Western Area Power Administration Contact Information: Todd Tetrault, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

21 Southwestern Power Administration- Construction/Architect/Engineering Estimated Value: TBD RFP Release QTR/Award QTR: 2014 Q3/2014 Q4 Acquisition Approach: Setaside for Sole Source 8(a) NAICS Codes: Description: Parking lot repairing project in Jonesboro, Arkansas Program Office: Contact Information: Sean Long, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

22 Western Area Power Administration- Commodities Estimated Value: $5M-$10M RFP Release QTR/Award QTR: 2014 Q1/ 2014 Q3 Acquisition Approach: Setaside for Sole Source 8(a) NAICS Codes: Description: Western Wide Control Switchboard IDIQ Program Office: Western Area Power Administration Contact Information: Todd Tetrault, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

23 Western Area Power Administration – Construction/Architect/Engineering Estimated Value: $5M-$10M RFP Release QTR/Award QTR: 2014 Q1/2014 Q3 Acquisition Approach: Competitive 8(a) NAICS Codes: Description: Multiple Award IDIQ Construction Contract Program Office: Western Area Power Administration Contact Information: Todd Tetrault, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

24 Western Area Power Administration – Construction/Architect/Engineering Estimated Value: $5M-$10M RFP Release QTR/Award QTR: 2014 Q1/2014 Q3 Acquisition Approach: Competitive 8(a) NAICS Codes: Description: Multiple Award IDIQ Construction Contract Program Office: Western Area Power Administration Contact Information: Todd Tetrault, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

25 Western Area Power Administration - Commodities Estimated Value: $5M-$10M RFP Release QTR/Award QTR: 2014 Q1/2014 Q3 Acquisition Approach: Setaside for Sole Source 8(a) NAICS Codes: Description: Western Wide Control Switchboard IDIQ Program Office: Western Area Power Administration Contact Information: Todd Tetrault, * Opportunity forecasts are subject to change at the discretion of the Contracting Officer

26 Rules of Engagement Engage with program elements. Know their mission and requirements. Create a demand by becoming a solution to DOE requirements, instead of just fishing for work. Attend outreach sessions and network with other contractors. Plan ahead – allow about 1 ½ to 2 years to prepare a proposal for a major requirement. Examine former solicitations requirements. Respond to sources sought synopses. Consider teaming arrangements if requirements are steep. Small Business Program Managers (SBPMs) Directory. Contact Procurement Technical Assistance Centers (PTACs) if you need help. DOE Procurement Forecast. Be persistent. Link to the OSDBU Page –

27 Rules of Engagement Register with the System for Award Management Check out FedBizOpps: https://www.fbo.gov for synopsized acquisitions Register with FedConnect – to view current business opportunities receive solicitations, and submit proposals – https://www.fedconnect.net/FedConnect/ To obtain information about what the Government buys - Go to ezSearch in FPDS-NG (Federal Procurement Data System- Next Generation) to check listing of all contractors that DOE has been doing business with – Check out SBAs Sub-Net – SubNet is equivalent of FedBizOps for subcontracting opportunities posted by primes

28 John Hale III, Director Office of Small and Disadvantaged Business Utilization Forecast Website: Visit Us: Call Us: (202) Write Us: Thank You


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