Presentation on theme: "Taking Care of Business"— Presentation transcript:
1 Taking Care of Business The University of Texas at DallasTaking Care of Business
2 Bursar’s Office Office of Financial Aid Office of the Registrar Assisting students in achieving their goals…
3 The Student Service Building First Floor, SSB:Office of Financial AidOffice of the RegistrarOffice of Enrollment ServicesSecond Floor, SSB:Bursar’s Office
4 The Student Service Building Welcome CenterAssistance with Registrar, Financial Aid, Enrollment Services (admissions) and Bursar (student account) questionsGet in line with Comet QueuesText “UT DALLAS” toCallYou will receive a text message or phone call letting you know how long is the expected wait, and when it is your turn to be seen
5 UT Dallas Email Addresses Assigned at point of admission
6 UT DallasAll official student correspondence will be sent only to a student's UT Dallas address.Students must use their UT Dallas accounts when ing faculty and/or staff regarding academic or financial records.If you experience any problems with your UT Dallas account you may or call the UT Dallas Computer Help Desk atDo not include SSN/UTD-ID in s. Send full name as it appear in Orion and one other identifier (e.g. DOB)
7 Policies, Deadlines, and Important Dates CatalogAcademic CalendarPayment and Refund Calendar
8 UT Dallas Catalog Online http://www.utdallas.edu/student/catalog/ Catalog HomeAcademicsAdmissionsCoursesCurriculumPoliciesResourcesTuition and Financial AidStudents are responsible for knowing the policies as written in the catalog.
9 Published CalendarsEvery term a calendar with deadlines and important dates is posted onlineAccess at the UT Dallas homepage through the Academic Calendar link. You will see options for a prior term and future term calendars, as well.Students are responsible for knowing the information posted and observing all applicable deadlines.Have someone show the navigation to calendar.
10 Academic Calendar Census Day Last day to make changes in academic record for termElect Credit/No Credit (UG) or Pass/Fail (GR)Drop a course without a grade of “W”Changes become a permanent part of your academic recordFall 2013, Census Day is September 11
11 Academic Calendar Last day to drop or withdraw from a course Drop – to terminate enrollment in a course on or before Census Day. No grade appears on transcript.Withdraw – to terminate enrollment in a course after Census Day, resulting in a “W” on transcript.International Students MUST see international advisor before dropping.Financial Aid recipients should check with financial aid counselor before dropping or withdrawing from courses.WL -Withdraw PolicyCheck Academic Calendar for WL deadlinesNon-punitive toward Grade Point AverageTranscribed on official transcript
12 Bursar’s Office 2nd Floor, Student Services Building Phone:Web Page:
13 Academic Calendar Payment and Refund Payment Due DatesStudents must pay by the published deadlines.Students may be cancelled from their classes if payment is not made by the published deadlines.Students who add a course after the deadline must pay the adjusted tuition and fees on the same day to avoid late fees and course cancellation.Even though electronic bills are sent, students should check their account balances through Orion prior to posted payment deadlines.
14 Academic Calendar Refund Schedule UTD is a State Agency adhering to Section of the Texas Higher Education Code that determines the refund policy.Partial Drop/Withdrawal - Dropping a course(s) but remain enrolled in at least one other session course.You will receive a 100% refund for a Full-Term Session until the Census day.No refund after Census day.Complete Drop/Withdrawal - Dropping or withdrawing from all courses.You will owe a portion or all of your tuition if you drop or withdraw from all classes on or after the 1st day of class.If you are registered for courses in any given term and do not plan to attend, it is crucial you drop all classes before the 1st day of class.It is your responsibility to drop these courses; otherwise, it may result in a grade of “F” on your official record.
15 Academic Calendar Refund Schedule – Partial Withdrawal If you drop a course(s) but remain in at least one other session course for Fall 2013, you will receive a 100% refund until the following dates.Full-Term Session…………………………………..…Sep 111st 8 Week Session…………………………………. Sep 32nd 8 week Session…………………………………. Oct 28However, Financial Aid and/or Scholarship recipients dropping below full-time (12 SCH) on or before these dates are likely to require an aid reduction or cancellation for funds that require full-time enrollment.Students with financial aid and/or scholarships should contact their financial aid counselor before dropping from one enrollment level to another for a term.
16 Academic Calendar Refund Schedule – Complete Withdrawal If you drop or withdraw from all courses for the Fall 2013 Full-Term Session:100% refund through Aug 25Fall 2013 Full-Term begins August 26, 201380% refund through Aug 3070% refund through Sep 950% refund through Sep 1625% refund through Sep 23No refund available after the 20th class day of the full length term.See the published calendars every semester for specific dates and refund schedules of other sessions.Financial Aid recipients should consult with their financial aid counselor before completely dropping or withdrawing from the University.Impact to current financial aidImpact to future financial aid
17 Bursar’s Office Office Functions Assessment, billing and collection of Tuition & Fees for UT DallasAccepting paymentsTuition, Parking Fines, Library FinesPosting Financial Aid refundsAnswering questions about your accountOnline Services through EZPAY
18 EZPAY Services EZPAY Make payment online Set up installment plan View bills onlineSet up Direct DepositSet up authorized user
19 Payment Options Pay Online using EZPAY. Pay at the Bursar’s Office VisitCredit Card: 1.90 % convenience fee (MasterCard, American Express & Discover card only). We cannot accept Visa for tuition payments.E – check is FREE!!!!!!Pay at the Bursar’s OfficePersonal check, cashier’s check, money orderLocated second floor of the Student Services Building (SSB)Cash
20 Payment Options Pay by mailing a check Checks must reach the Bursar’s Office on or before the payment deadlinePay by Installment Plan ($25.00 Fee)Tuition is divided into three paymentsFirst Installment – 34% of tuition + feesSecond Installment – 33% of tuition + feesThird Installment – 33% of tuition + feesSee posted Payment and Refund Calendar for deadlines
21 Payment Options Pay by Short Term Loan 1.25 percent origination fee Health insurance is not covered by the Short Term Loan and must be paid prior to or at the time the loan is accepted as paymentThe loans need to be paid back by the due date to avoid penaltiesStudents may apply online through Orion Self-Service for a Short Term loan
22 Third Party Payments Texas Tomorrow Your employer is paying Need a copy of your ID CardYour employer is payingNeed a copy of your authorization letterStudent is responsible for all charges not coveredScholarship RecipientsEligible for extended payment deadline of Census Day of the term but it is students responsibility to make sure all charges are paid by Census DayFinancial Aid recipients receiving a Third Party PaymentNotify your financial aid counselor of any 3rd party payment toward tuition/fees or scholarship awarded to you but not represented on your Financial Aid award
23 Credit BalancesYou may view your Bursar Account status through EZPAY(Credit Balances on a students account (e.g. credit from Financial Aid payments after outstanding educational charges are paid) are refunded within about 2-4 days after the credit is incurredReceipt of electronic refunds is an option and recommended. Students may set up for direct deposit online through EZPAYCheck refunds are mailed out to the billing address
24 Office of Financial Aid 1st Floor, Student Services BuildingPhone:Web Page:
25 Office of Financial Aid Office FunctionsProcess federal and state financial aid applicationsAward financial aid for new and continuing UT Dallas studentsCoordination of Veterans’ BenefitsProcess institutional scholarship awardsAdvise students and their families
26 Important Information Read the Office of Financial Aid WebsiteApplying for Financial AidVerificationDeadlinesEligibility RequirementsTypes of AidVeterans BenefitsScholarshipsLoansWithdrawal PolicyStandards of Academic ProgressContact InformationConsumer Information
27 Financial Aid Withdraw Policy Dropping below full-time or withdrawing from courses may affect financial aid eligibilityAdjustments to financial aid will be done to reflect the number of credit hours for which a student is enrolled as of Census Day.
28 Financial Aid Withdraw Policy “Return to Title IV” calculationA calculation, using a formula provided by the federal government, must be performed for students who receive Title IV financial assistance (Pell, FSEOG, and Direct Loans) and officially withdraw from all courses, drop all courses after beginning attendance, or stop attending all classes prior to the 60 percent date of the semester. Financial Aid recipients should notify their financial aid counselor of changes in enrollment status
29 Financial Aid Disbursements Financial Aid disbursements to the student’s Bursar Account are scheduled to begin the 1st day of class of each term.In order for Financial Aid to disburse, you must:Be registered at the same academic level as your Financial Aid Award (e.g. if awarded “full-time”, registered in at least 12 SCH.)Make sure you do not have outstanding Financial Aid Checklist items (see “To Do” items through Orion Self-service).After your 1st semester, be making Satisfactory Academic Progress.SeeFirst-time Freshman are awarded on an “anticipated” full-time status.If you will not be full-time in the fall, contact your financial aid counselor.
30 Satisfactory Academic Progress Copy of Satisfactory Academic Progress (SAP)ReviewAcademic requirements which must be met to retain financial aid eligibilityGPA minimum (term and cumulative)Minimum completion rate (term)Overall cap on hours attempted per degreeReviewed each termOfficial notices sent to UT Dallas addressWarning, Suspension, Probation
31 Financial Aid Communications Students can view missing documents (“To Do” list) and current Financial Aid Award through Orion Self-ServiceVisit the Financial Aid Website for updates, current deadlines, and required forms
32 Office of the Registrar 1st Floor, Student Services BuildingPhone:Web Page:
33 Office of the Registrar Bacterial Meningitis Vaccination RequirementResidency (current students)Change of major/minor/program, nameEnrollment verificationRepeated course adjustmentTranscriptsGraduation applications/degree verificationsRegistration (add, drop, withdraw)Credit/No Credit, Pass/FailFERPA/Parent DependencyAudit course
34 Important Information Utilize Online Information:Catalog – Every 2 Years (online)Course Lookup and Course Listings – Every SemesterComet CalendarAcademic CalendarRead, understand, and consult the rules, regulations, policies, and procedures of the University, state, and federal government. See “Policies” under applicable catalog atSee your academic advisorAsk questionsObserve deadlines
35 Registration Advisor Clearance Registration Freshmen New Students Students below good academic standingStudents required to see advisor - schedule of classesRegistrationOrion - Enrollment AppointmentsSign-in with NetID and PasswordAdvisorWalk-In RegistrationStudents who receive registration overridesStudents on academic probation/dropped statusOverrides – e.g. co/pre-reqs
36 GradesAn undergraduate student is limited to 3 grade-bearing enrollment attempts for any specific class (includes W’s)You will not be able to register for a class if you have exhausted your three class attemptsGrades can be accessed via OrionNF grade – punitive; due to non-attendanceGrade reports are not mailedUndergraduates receive midterm grades in Fall and SpringMid-term grades do not calculate into student’s term or cumulative GPA
37 FERPA FERPA packet http://www.utdallas.edu/student/registrar/forms/ Parents Certification of Dependency Form – Page 4Only covers calendar year, not academic year.Request for Confidentiality of Directory Information Form – Page 7Third Party Release of Information Form – Page 9
38 Texas Six-Drop Rule Refers to a “six-withdraw” limit Affects any first time in college student beginning Fall 2007 semester for courses attempted at a Texas public university or college.Undergraduate students will not be permitted to withdraw from more than six courses, including any course a transfer student has withdrawn from at another Texas public institution of higher education.Students will not be able to withdraw from a seventh course and would receive a final grade in the course.Non-academic withdrawals are exempt from counting toward the six-withdraw rule
39 Excessive Hours RuleThere is a maximum number of semester credit hours that an undergraduate Texas resident may attempt while paying tuition at the rate provided for Texas residents.Attempted hours include all hours taken at a Texas state institution of higher education for which a student was registered as of Census Day, including courses that have been repeated, failed, and courses from which the student withdrew.For students who enrolled for the first time Fall 2006 and on, the maximum is 30 hours above the MINIMUM number of hours required for completion of the degree program in which the student is enrolled, or 120 hours for a student who is not enrolled in a degree program.A student who exceeds the maximum attempted hours at UT Dallas will be charged a tuition rate equivalent to the rate charged to nonresident undergraduate students for the hours in excess.
40 Texas Tuition RebateFreshmen who entered a Texas public college or university for the first time in the fall of 1997 or later, may qualify for a $1,000 tuition rebate after graduation. To be eligible for a rebate under this program, a student must:Enroll for the first time in an institution of higher education in the fall 1997 semester or later and not have a prior degreeBe a resident of Texas and have been entitled to pay resident tuition at all times while pursuing the degreeGraduate within four calendar years for a four-year degreeAttempt no more than three hours in excess of the minimum number of semester credit hours required to complete the degree under the catalog under which the student graduated.Submit a Texas Tuition Rebate Application to the Office of the Registrar before graduation date.
42 The Galaxy Portal Log in at http://www.utdallas.edu/galaxy/ Students can sign in to Galaxy to access:ZmaileLearningMy ParkingEZPAYOrion Self-ServiceOfficial Transcript Ordering
43 OrionRegister for classes, check grades, request transcripts, accept your financial aid and sign up for short term loans using Orion Self-Service.
44 Orion Self-Service Click on the Orion link and click “Self-Service” Student CenterRegister via Enroll or Enrollment Shopping CartView unofficial transcript and Exam Schedule via My AcademicsView Holds and applicable service impactView campus To Do List and applicable detailCampus FinancesView Financial Aid (accept/decline awards)Sign up for a short-term loan to pay your tuitionIf you have problems, clear your browser’s historyHave 2nd person available to pull up sample student in Orion – show simple navigation, stress importance to check holds, checklist items, registration, and account balance.
45 Contact InformationBursar’s OfficeOffice of Financial AidOffice of the Registrar
46 Contact InformationBursar’s OfficePhone:Web page:Office of Financial AidPhone:Web page:Office of the RegistrarPhone:Web page:
47 In Conclusion UT Dallas email account = good Withdrawing from classes = badAcademic calendar--on the web (and in your packet)Catalog is on the webPayment information is at