Presentation on theme: "Office 2003 Vs 2007 Whats the Difference?. Office 2007 This tutorial will explain the differences between Office 2003 and 2007 by comparing the Menus."— Presentation transcript:
Office 2007 This tutorial will explain the differences between Office 2003 and 2007 by comparing the Menus and toolbars in Office 2003 with the MS Office Button and Ribbon in 2007. There will also be an explanation of new features exclusive to Office 2007 If you would prefer tutorials, click the links below: Up to speed with Outlook 2007 Up to speed with Outlook 2007 Up to speed with PowerPoint 2007 Up to speed with PowerPoint 2007 Up to speed with Excel 2007 Up to speed with Excel 2007 Up to speed with Word 2007 Up to speed with Word 2007
The New Document Page When you open either version of Office, a new blank document page appears. Revisions in Office 2007 have created major changes in the layout of this display The major differences between the two displays are seen here. here
New Document Page- 2003 and 2007 Word 2003 Word 2007
MS Office Button, the Quick Access Toolbar, & The Ribbon The MS Office Button, Quick Access Toolbar and the Ribbon replace the Menu, Standard and Formatting Toolbars in Office 2003.
The MS Office Button The MS Office Button is a New Feature of Office 2007. This button is the access point for: Creating New Office Documents Opening Saving Printing Closing This Button replaces the File Menu
The MS Office Button The MS Office Button also houses A list of Recently Used documents Office Options (previously located under the Tools Menu) Prepare to finalize documents for distribution Send which distributes documents through facsimile or email Publish to distribute a document to a server, blog, or shared workspace
Quick Access Toolbar Located next to the MS Office Button, the Quick Access Toolbar offers one- click access to the most widely used office functions. By default, there are 3 buttons Save, New, and Open. Click on the arrow next to the toolbar, to open the customize Menu Click the checkbox next to each feature to add and more options to the toolbar This is a New Feature
Menus and Toolbars - 2003 In Word 2003, different functions within Word are accessed through the Menu Bar, Standard Toolbar, and the Formatting Toolbar Menu Bar Formatting Toolbar Standard Toolbar
Menus and Toolbars - 2007 Office 2007 is arranged differently. All Menus are located within tabs on a Menu bar called the Ribbon The three parts of the Ribbon are Tabs, Groups, & Commands.
The Ribbon Commands: Buttons, boxes or Menus relating to specific functions within Word Tabs: 8 tabs representing common related activities Groups: Sections containing Related items or tasks
Help In Office 2007, there is not a Help Menu. Instead, each item on the ribbon has an expanded balloon that explains the feature or option. In some cases, the F1 Button is also available. This opens a new window with an definition and an expanded explanation of how to use the feature or option
New and Open New – Opens New Document Open – Opens the browse function so you can open an existing document (You may also open a document by clicking on the document name in Recent Documents )
Save Save – Saves Documents Save As – Saves document with another name or document extension. You MUST save documents in Word 97- 2003 format to open them in older versions of Word
Print Print – Prints document and offers a Menu to make adjustments to the print function (i.e. # of copies) Quick Print – Sends document directly to printer Print Preview - Shows you what the document will look like prior to printing
Prepare Prepare – Prepares the document for distribution. There are several functions within this Menu Properties : Feature previously located in the File Menu in 2003 Inspect Document: This is a New Feature Encrypt Document: Feature previously located in the Security tab of the Options Menu in 2003
Prepare Restrict Permission: Feature previously located in the File Menu in 2003 Add Digital Signature: Feature previously located in the Security tab of the Options Menu in 2003 Mark as Final: This feature previously located in the Track Changes tab of the Options Menu in 2003
Prepare The Run Compatibility Checker checks to see if a feature used in the Word 2007 document is compatible with earlier versions of Word in case the document needs to be saved in an earlier format
Send Send: Transmits the document to MS Outlook Internet Fax transmission
Publish Blog: This is a New Feature which creates a post to your Blog when the document is completed and transmitted Document Management Server: This is a New Feature, and it replaces the File>Save as step, by sending the document directly to Document Management server Create Document Workspace: Creates a separate, online workspace for the a Word document and all related office (i.e. Excel, Word) documents related to that document. This feature was originally located in the Shared Workspace Task Pane in Word 2003
Publish (PowerPoint) Package for CD This is a New Feature creates a folder with medial links that can be burned to a CD Publish Slides: Saves Slides to a slide library for future use. This is a New Feature Create Handouts in MS Word: Creates handouts in Word format. This is a New Feature presentation Management Server: This is a New Feature, and it replaces the File>Save as step, by sending the presentation directly to presentation Management server Create presentation Workspace: Creates a separate, online workspace for the a PowerPoint presentation and all related office (i.e. Excel, PowerPoint) presentations related to that presentation. This feature was originally located in the Shared Workspace Task Pane in PowerPoint 2003
Word Options There are 9 categories of Options: 1. Popular 2. Display 3. Proofing 4. Save 5. Advanced 6. Customize 7. Add-Ins 8. Trust Center 9. Resources We will only explain the Save and Review Options. These are the most important
Save Save Options replaces the Save tab on the Word 2003 Options Menu Click Save in this Format to change the file type to Word 97-2003 document. This way, all of your documents can be edited in both Word 2003 and 2007.
Trust Center The Trust Center allows you to choose security settings for your documents. There are several tutorials that can be accessed by clicking on the links The Trust Center replaces Help
Resources The Resources Page is a one-stop location for Downloading updates, Troubleshooting software problems Help online
The Mini Toolbar The Mini Toolbar is a Menu of frequently used formatting tools that appears when text is highlighted in a Word document. This is a New Feature.
Key Tips Key Tips are shortcuts to Tab and Menu options on the Ribbon. This is a New Feature Push the alt key to show the Key Tips, then push the corresponding letter on the keyboard to activate the Key Tip.
The Ribbon Tabs 1. Home: Popular Word options found on the Standard and Formatting Toolbars in Word 2003 2. Insert: Items associated with the Insert Menu 3. Page Layout: Items relating to how a document is set up before any text is typed on the screen 4. References: Functions found on the Insert/References Menu. These include Tables of Contents Indexes, and Bibliographies 5. Mailings: Replaces the Mail Merge Task Pane 6. Review: Options for Proofing, Comments, Tracking Changes and Document protection 7. View: Options for how you see documents on the screen 8. Add-ins: Converts document to PDF or Flash Paper format
The Home Tab Clipboard Group: Options to cut, copy and paste text, plus the Format Painter. This group replaces the cut, copy and paste options on the Standard Toolbar and in the Edit Menu in Word 2003 Additional Paste Functions are activated by clicking on the arrow. These include Paste Special and Paste as Hyperlink options. Click on the arrow on the Clipboard Command, to open the Clipboard task pane. Up to 24 items can be saved on the Clipboard
The Home Tab The Font Group : Options to edit fonts, font colors and font sizes & font styles. It replaces the font formatting functions on the Formatting Toolbar and under the Format Menu in Word 2003 The Font Menu is accessed by clicking on the arrow on the Font Command bar
The Home Tab The Paragraph Group: Options to edit bullets and numbering, indentation, sorting, show/hide paragraph marks, text alignment, line spacing, shading, and borders. Clicking on the arrows next to line spacing, shading, and borders, opens additional Menu options Click the arrow next to the Paragraph command to open a Menu with additional paragraph editing options
The Home Tab The Styles Group: Options to insert or change formatting styles in a Word Document. The group highlights the 5 most popular formatting styles. This is a New Feature. It replaces the Formatting Styles Menu on the Formatting Toolbar The Styles Command, accessed with a click on the arrow under Change Styles or the Style Command Bar
The Home Tab The Edit Group: The find, replace, go to and select options are located here. It replaces above mentioned options on the Edit Menu Find: Will locate a text item within a document Replace: Will replace the found item with a different item (i.e. you can change a Word that is repeated multiple times within a document using the find and replace functions) Go To: Locates and browses to another page in a document Select: Will select (highlight) all of the text or similarly formatted text or objects in a document This is a new feature
The Insert Tab The Pages Group – Inserts pages into a document Cover page: Inserts a pre-formatted color cover page for your document. This is a New Feature. Blank Page: Inserts a blank page and page break Page Break: Inserts a page break
The Insert Tab The Table Group: Inserts tables into a document. After the table is created, The Table Tools Tab opens with two additional ribbons, Design and Layout. This is a New Feature. These tabs replace the table Menu bar
The Table Group Insert Table: Mouse over the cells to create a table Insert Table: Click on this icon to create a table using the insert table menu Draw Table: Click here to draw a table manually Convert Text to Table: Select text and click this icon to convert it to a table Excel Spreadsheet: This is a New Feature. Click on this icon to imbed an Excel spreadsheet into your document. When chosen The Excel programs opens within Word Quick Tables: This is a New Feature. Opens a Menu with 8 preformatted tables, including 4 calendars.
The Table Tools Tab - Design Design Tab: This ribbon features table design options that replace the Table Menu options and Table Options on the Standard Toolbar in Word 2003. Table Style Options Group: Click on the appropriate checkbox to choose the cells and rows that will be shaded. This is a New Feature. Table Styles Group : A series of shading options accessed by mouse click. This is a New Feature. This group also includes options for Borders and Shading on the Format Borders and Shading Menu and Formatting Toolbar in Word 2003 Draw Borders Group: Replaces the Draw Table option on the Table Menu and the Tables Toolbar
The Table Tools Tab - Layout Layout Tab: As with the Design Tab, the groups on this ribbon replace options on the Table Menu and the Tables and Borders Toolbar The Table Group: Includes Table Properties and the View/Hide Gridlines option. There is also a Select option that allows you to select (highlight) a cell, row, column, or an entire table. This is a New Feature The Rows and Columns Group: Offers options to insert and delete and rows, and columns. These options were found on the Table Menu in Word 2003 The Merge Group: Options to Merge and split cells, found on the Table Menu in Word 2003
The Table Tools Tab - Layout The Cell Size Group: Options to AutoFit cell data found on the Table Menu in Word 2003, plus manual cell resizing, which is a New Feature The Cell Alignment Group: These options were found on the table properties in Word 2003 The Data Group: Includes options to sort, convert data to text and write formulas. These options were on the Table Menu in Word 2003
The Insert Tab The Illustration Group: Inserts images and graphics. It replaces similar functions on the Insert Menu in Word 2003 Picture, Clipart and Chart : Insert these types of graphics Shapes: Replaces the AutoShapes Menu on the Drawing Toolbar. Several new shapes have been added to this Menu Smart Art: Similar to Visio, it adds pre-formatted visual icons to show process or make graphic points. This is a New Feature. Heres a tutorial: http://office.microsoft.com/training/training.aspx?AssetID=RC1017729 71033 http://office.microsoft.com/training/training.aspx?AssetID=RC1017729 71033 Inserting an image from the illustration group opens the Picture Tools tab
The Picture Tools Tab The Picture Tools Tab replaces the Picture Toolbar in Word 2003. The Adjust Group: Edits images brightness, contrast, color, image quality, replaces images, or resets image back to original settings The Picture Styles Group: Adds frames, effects, shadows and shapes to an image. This is a New Feature. The Arrange Group: Formats images that are imbedded within text. The Size Group: Edits an images size, and allows an image to be cropped
The Insert Tab The Links Group: Places different types of links in a document. This group replaces the same functions found in the Insert Menu Hyperlink: Adds a hyperlink to another page, document, or website. Bookmark: Allows you to identify text to revise later Cross-Reference: Links to a reference, image or item found in another location in a document
The Insert Tab The Header/Footer Group: Inserts a header, footer, or page number in a document. Again, these features are located in the Insert Menu in Word 2003 Preformatted Header/Footers with colors and graphics that match the cover pages are accessed by clicking on the drop-down Menu. This is a New Feature. The Page Numbering functions are simplified on one dropdown Menu
The Insert Tab The Text Group: This group Inserts several different text items. Text Box: In addition to a plain or blank text box, a click on the drop –down Menu reveals several pre-formatted text boxes. This is a New Feature. Quick Parts: A series of User-defined document properties, building blocks or fields that can be inserted into a document at any time. This New Feature is a more advanced relative of the Auto Format function found in Word 2003. Word Art: this feature has not changed from Word 2003
The Insert Tab Drop Cap: Adds a Drop Cap (a Capital letter at the beginning of a sentence or paragraph that is a larger font that the other letters) Signature Line: Adds a digital signature to business correspondence Date and Time: Replaces the Date and Time insert function, in one of several formats Object: Inserts an object (text, graphic, Word slide, Excel Document, or other document into the Word document A drop down Menu next to these functions denotes a variety of additional options for these features
The Insert Tab The Symbols Group: This group replaces the Insert Symbol function on the Insert Menu bar Insert Equation : includes several pre-formatted algebraic and scientific equations. There are a dozen common pre-formatted equations. Clicking on Insert Equation at the bottom of the Equation Menu opens the Equation Tools Tab opens Equations may also be saved as Building Blocks in the Equation Gallery. This is a New Feature.
The Insert Tab Insert Symbol: Offers users access to several types of commonly used symbols After clicking on the drop-down arrow, and a click on More Symbols, opens up the Symbols Menu for all of the font styles in your computer
The Page Layout Tab The Themes Group: Similar to Design Templates in PowerPoint, Themes are a series of designs that for background color, font color and effects Themes were located under the Format Menu in Word 2003. Themes can be changed in their entirety or edited by individual characteristics.
The Page Layout Tab The Page Set-up Group: Page set up replaces the Page Setup function under the File Menu in Word 2003. Click on the drop down menu, and Page Set-up offers access to Margins: Office 2007 adds several default margin options Page Orientation: (Portrait or Landscape) Paper Size: Several paper options are available Columns: (This function was also on the Standard Toolbar)
The Page Layout Tab The Page Set-up Group: To the right of the page setup options are three additional options: Breaks( Replaces the Insert Page Break function). This is where Section Breaks are located. In addition, there is a visual explanation of the different types of page breaks Line Breaks: located on the page options Menu in Word 2003 Hyphenation: Sets parameters for using hyphens (for APA and MLA formatting) also located on the page options Menu in Word 2003
The Page Layout Tab Click on the Page Command and the Page Setup Menu Opens, containing all of the functions found in the group.
The Page Layout Tab The Page Background Group: This replace the Format Background function of Word 2003. There are 3 options with dropdown menus which provide additional options: Watermark Page Color Page Borders (Originally located in the Format Menu, this opens the Borders and Shading Menu)
The Page Layout Tab The Paragraph Group: This group contains functions for indentation and character spacing Click on the arrow on the Paragraph Command, and the Paragraph Menu opens
The Page Layout Tab The Arrange Group: Formats images that are imbedded within text. These options were located within the Draw Menu in Word 2003 (The Draw Menu was located at the bottom of the page, on the left), the Format Picture Menu or the Picture Toolbar
The Page Layout Tab There are several options Position: Place the images either in line with text (as a text object) or in one of 9 pre-formatted options with text wrapping. Bring to front: places a selected image at the from of a group of images (foreground) Send to back: Move an image to the back of a group (as a background) Text wrapping: Opens the Text wrapping Menu which allows you to position an image wherever you need it Group: Clusters several images together, as one image Ungroup: Un-clusters images Rotate: Allows image to be moved from 1 to 360 degrees
The References Tab The Table of Contents Group: This group contains all of the functions for creating a Table of Contents (TOC). This feature is found in the Insert/Reference section of Word 2003. Table of Contents: Clicking on the arrow next to this function opens a second Menu with a variety of TOC formats. Add Text: adds levels to the TOC Update Table: Updates a TOC as new TOC items are added
The References Tab The Footnotes Group: Options to insert, add, edit, and revise footnotes and endnotes. These options were located under the Insert/References section in Word 2003 The Footnotes Command: Click on the arrow at the bottom of the command bar to reveal a footnote/endnote formatting Menu
The References Tab The Citations and Bibliography Group: This feature contains options for formatting citations and the bibliography This is a New Feature. Insert Citation: Includes options for inserting citations or place holders for citations Manage Sources: Opens a Menu to managed sourced materials Style: Formats references in a variety of citation formats including APA and MLA Bibliography: Inserts a reference page in Bibliography or Works Cited format, based on citations in the document
The References Tab The Captions Group: Options to add, edit, revise and insert Captions, a Table of Figures, or Cross- references. These options were located under the Insert/References section in Word 2003
The References Tab The Index Group: Options to insert, add, edit or revise an Index. These options were located under the Insert/references section in Word 2003
The Mailings Tab The Mailings Tab: The Mailings tab replaces the Mail Merge Task Pane in Word 2003. The pane is arranged chronologically, so begin with the Create Group (Letters or Envelopes), and continue until the merge is completed (the Finish Group )
The Review Tab The Proofing Group: This group contains potions for revising a document. These options were previously located on the Standard Toolbar and the Research Task Pane. Spell check Thesaurus Translate: Translates English into another language. Set language: Sets language for the document. Word Count
The Review Tab The Comments Group: Comments were located on the Insert Menu and on the Track Changes Toolbar in Word 2003 Options include: Insert New, Delete, and Skip to Next or Back to Previous comment
The Review Tab The Tracking Group: Replaces the Track Changes Toolbar. These options were located in the Tools Menu in Word 2003 Track Changes Icon: Opens Track changes. Click on the arrow to open the Track Changes option menu. There are new features such as the ability to change a username, and new color designations for multiple revisions Balloons: Options for changing how a revision is displayed. This is a New Feature Markup/Show Markup: Markup options are the same as in Word 2003 Reviewing Pane: Option to show reviewing pane (a list of document changes), on the bottom or the left side This is a New Feature
The Review Tab The Changes Group: Once Changes are reviewed, this group allows for the review, acceptance o rejection of changes, as a whole, or individually. These options were located on the Track Changes Toolbar in the Tools Menu in Word 2003
The Review Tab The Compare Group: This options allows users to compare two documents side by side. Compare Button: Allows documents to be compared side by side or merged into a single document Show Source Documents: Allows the original and the revised document to be compared side by side These options were located in the Tools Menu in Word 2003
The Review Tab The Protect Document Group: Allows for shared documents to be protected from change without permission. Click on the Protect Document option to choose the level and type of document protection. These options were located in the Tools Menu in Word 2003
The View Tab The Document Views Group: This group replaces the options found in the View Menu in Word 2003. There are 4 options: Print Layout Full Screen Reading Web Layout Outline Print
The View Tab The Show/Hide Group: This group replaces options found under the View Menu in Word 2003 Ruler: Shows margins and tabs Ruler: Shows margins and tabs Gridlines: Shows a grid pattern over the entire document. Useful with the formula option on the Insert Tab. This is a New Feature Document Map: Shows document formatting Thumbnails: Shows each page as a thumbnail image on the left side of the screen
The View Tab The Zoom Group: Replaces the Zoom function on the Standard Toolbar. Options are similar to those found in the Print Preview function, however this is a New Feature Zoom: Opens a Menu of zoom options 100%: Increases document to fill screen One page: Displays document as a full page 2 Pages: Shows two pages at once Page Width: Adjusts how wide the page appears on the screen The Zoom Function is also located at the bottom right of the document screen
The View Tab – Used in Word and Excel The Window Group: This group allows users to view multiple documents at the same time. this is a New Feature New Window: Opens a document in a new Window Arrange all: Arranges documents horizontally or vertically. Split: Splits the screen so that two different parts or pages of the same document can be seen at the same time Switch Windows: Allows documents windows to change in prominence
The View Tab The Macros Group: Click on the icon to open the Macro function for recording or editing a Macro Macros were located on the Tools Menu in Word 2003
The Home Tab (PowerPoint) The Slides Group: Options for adding New Slides, choosing Slide Layout options, Resetting to the original layout and Deleting slides Clicking on the arrow next to the Layout option offers a menu of 12 layout styles, which can be edited for size and shape
The Home Tab The Drawing Group: Options to insert or edit graphic elements in a PowerPoint presentation. This Tab toolbar replaces the Drawing Toolbar in PowerPoint 2003. There are some very robust options for formatting and developing Graphics that make PowerPoint an even more powerful tool for communication. Options include Auto Shapes, Arrange (to move objects forward or backward within a group), Quick Styles, Shape Fill, Shape Outline, and Shape Effects In addition, accessing one of these options opens an additional Drawing tab
Arrange (PowerPoint) Arrange replaces the Draw options on the Draw Menu in PowerPoint 2003. This function includes options for Ordering, Grouping, and Positioning Objects on a slide. This is a New Feature.
Quick styles (PowerPoint) Quick Styles offer a one- step option to fill text boxes and AutoShapes. Quick styles offers 7 colors in six styles This is a New Feature.
Shape Fill and Shape Outline (PowerPoint) Shape fill and Shape outline replace the Fill, Line, and Font Color options as well as the Line Weight and Arrow options on the Drawing Toolbar in PowerPoint 2003.
Shape Effects (PowerPoint) This feature allow objects, shapes and text boxes to be manipulated with various effects including shadows, reflections, soft edges and more. Just click on an object to select it, then apply the effect. This is a New Feature.
The Drawing Command (PowerPoint) Clicking on the drop down arrow on the Drawing Command, opens the Format Shape menu that contains more advanced editing functions for objects, shapes, and textboxes This is a New Feature.
The Drawing Tools Tab (PowerPoint) Once an object, shape or text box has been selected for editing, the format tab opens. Click on the Tab, and the Drawing Tools Ribbon opens. This is a New Feature. This ribbon fractures more options for editing shapes and objects including: Insert Shapes Group : (the AutoShapes Menu) Shapes Styles Group: (Quick Styles, Shape Fill, Shape Effects) WordArt Group: (WordArt has been significantly revised for 2007) Arrange Menu Group: (Order, Group, Position) Object Size Menu Group: Resizes objects and shapes
The Home Tab The Editing Group: This tab replaces some functions found on the Editing Menu in PowerPoint 2003. Features Include: Find: Will locate a text item within a presentation Replace: Will replace the found item with a different item (i.e. you can change text that is repeated multiple times within a presentation using the find and replace functions) Select text or object: Selects text or objects for editing
The Insert Tab Smart Art: Similar to Visio, it adds pre-formatted visual icons to show process or make graphic points. This is a New Feature. Heres a tutorial: http://office.microsoft.com/training/training.aspx?Asset ID=RC101772971033 http://office.microsoft.com/training/training.aspx?Asset ID=RC101772971033 http://office.microsoft.com/training/training.aspx?Asset ID=RC101772971033 Inserting an image from the illustration group opens the Picture Tools tab
The Insert Tab Media Clips Group: This group inserts video and sound clips. These options on the Insert Menu in PowerPoint 2003
The Design Tab The Page Setup Group: This option was located on the File Menu in PowerPoint 2003 Page Setup: Options for margins and text placement on the slide Slide Orientation: Allowed for slides to be viewed or printed in Portrait or Landscape style.
The Design Tab The Themes Group: Themes replaces in PowerPoint Design Templates. This is a New Feature Microsoft introduces twenty new theme designs, which can be edited. Additional themes can be downloaded from Microsoft PowerPoint 2007 will also open presentations created with Design Templates from older versions of PowerPoint. Themes can also be edited with additional Color Themes, Font Themes and Illustration Effects After adding a design theme, customize the Font, Color, and Illustration Themes
The Design Tab The Background Group: There are two options for Backgrounds Background Styles - A set or preformatted backgrounds Hide background Graphics – Hides graphics for printing of creating transparencies The Background Command: Parts this feature were found in the Format Background Menu in PowerPoint 2003. This option allows you to edit background graphics, colors & images more significantly than in previous versions
The Animations Tab The Preview Group: Previews animations and slide transitions added to slides The Animations Group: Animates individual slides There are two options: The Animations Group: Animates individual slides There are two options: Animate: Animates individual parts of a slide, such as text boxes or images Custom Animation: Lets you fine-tune animation on specific slides for emphasis The Transitions Group: Adds specific transitions to slides or slideshows. Includes for transition speed, transition sound, and slide advancement
The Slideshow Tab The Start Slideshow Group: Plays show. There are three options: From Beginning: Starts show from first slide From Current Slide: Starts show from the slide selected Custom Slide Show: Begins show based of a preformatted and saved template
The Slideshow Tab The Set Up Group: These are options for viewing and Playback. Options include: Set Up Show: Opens a new menu for fine-tuning sideshow playback. The Play a Kiosk option plays the presentation in an endless loop Hide Slide: Hides slide that will be accessed by hyperlink, otherwise, the slide will not be seen Record Narration: Opens a menu to record slideshow voiceover Rehearse Timings: Plays the Slideshow with a timer to set automatic slide advance for each slides Use Rehearsed settings: Defaults to settings set in Rehearse Timings
The Slideshow Tab The Monitors Group: Options to set playback resolution on a monitor The Resolution Menu offers a variety of settings from 640x480 to 1152x864 The Presenter View allows the presentation to be played on a dual monitor setup
The Review Tab The Proofing Group: Popular tools for reviewing presentations. These were all located on the Tools Menu in PowerPoint 2003. Spell check: Spell checks a presentation Research: Dictionary and encyclopedia Translate: Translates highlighted test into another language. This is a New Feature. Thesaurus: Thesaurus Language: Language settings for spelling and grammar
The Review Tab The Comments Group Shows changes or suggested changes from other sources. Comments are found on the Insert Menu in PowerPoint 2003. Show Markup: indicates where others viewers have made changes to a presentation. This is a New Feature. Comments: indicate tabs where other viewers have suggested changes, or have commented on the presentation
The View Tab The Presentation Views Group: These options were located in the View Menu in PowerPoint 2003. Allow sideshow to be viewed as: Normal: The default slideshow view Slide Sorter: Shows all of the slides in a presentation in one window for review or reorganization Notes Page: Shows the slide and notes for the slide Slide Show: Plays the presentation
The View Tab Master Slides: Click on each of these options and the Master Slide editing Ribbon opens Slide master: Shows the slide formatting (i.e. headers, colors, font style, and size). These items may be edited Handout Master: Shows the slide formatting if the slide were to be printed as handouts. These items may be edited Notes Master: Shows the slide formatting for the slide and the notes page. These items may be edited
The Slide Master Tab Edit Master: Edit the slide master, add or delete the layout (i.e. a title slide), or rename the master slide Master Layout: Edit the layout of the slide including textboxes, headers and footers Edit Theme: Change the colors of the theme. This feature was found on the Design Task Pane in PowerPoint 2003 Background: Adds a Background theme or color Page Setup: Determines print characteristics for printing (Page Set Up) or viewing (Slide Orientation)
The View Tab The Show Mode Group: Reveals Rulers, Gridlines, and a Message Bar, if the presentation is being Emailed. These options were located in the View Menu in PowerPoint 2003.
The View Tab Zoom: Allows the slide show editor to be viewed larger or smaller, or have the slide fit within the softwares window. This is a New Feature.
The View Tab Color: Converts the slideshow into one of three color formats. This feature was found on the View Menu in PowerPoint 2003. Color: View or print the presentation in full color for printing Grayscale: View the presentation in grayscale for printing Black and White: View the presentation on black and white for printing transparencies
The View Tab Window: Allows you to open and display multiple presentations at one time. These options were located on the Windows Menu in PowerPoint 2003. Arrange All: Shows all of the open presentations on one page Cascade: Arranges windows one on top of the other Move Split: Splits screen view of windows Switch Windows: Allows you to open specific presentations in individual windows
Excel 2007 There will also be an explanation of new features and Ribbon items exclusive to Excel 2007 When you open either version of Excel, a new blank Workbook page appears. Revisions in Office 2007 have created major changes in the layout of this display
The Excel Ribbon Commands: Buttons, boxes or Menus relating to specific functions within Excel Tabs: 8 tabs representing common related activities Groups: Sections containing Related items or tasks Formula Bar: Shows Excel Formulas
The Home Tab The Number Group: Options for formatting numeric values including; currency ($), percentage (%), and decimal placement (.00), Click the arrow on the Number Command Bar to open the Format Cells Menu. These options were located on the Format/Cell menu in Excel 2003
The Home Tab The Styles Group: Three options to format cells Conditional Formatting: The cell format (i.e. text color, font, or other condition) changes based on changes in cell values. While Conditional Formatting is not a new feature, the variety of conditional formatting options is significant. Format as Table: This feature replaces the AutoFormat option in Excel 2003. The range of table formats is significant
The Home Tab The Styles Group: Three options to format cells Cell Style: allows you to format individual cells or sections of a worksheet with a variety of color and font formats. This is a New Feature. Click on the arrows below each function to view the complete variety of formatting choices
The Home Tab The Cells Group: Options to insert, delete and format cells, columns, and rows. These features were found on the Insert and Edit Menus in Excel 2003 Insert: Insert a cell, column, row, or worksheet Delete: remove a cell, column, row, or worksheet
The Home Tab Format : Format and Lock cells Adjust column width Adjust row height Auto fit text Organize (move, copy rename or protect) worksheets Hide or unhide cells, columns, and worksheets All of these options were found under the Format and Edit menus in Excel 2003
The Home Tab The Editing Group: Options to AutoSum, Copy formatting, Clear, Sort & Filter, plus Find & Select data. These functions were located on the Edit and Data Menus, as well as the standard Toolbar in Excel 2003. AutoSum: Adds, Averages and counts a column or row of numbers Copy Formatting: Copies cell data and formatting into adjacent cells Clear: Removes data and formatting from a cell or group of cells Sort & Filter: Functions to sort and filter cell, column or row data
The Home Tab Find & Select: Opens a new menu with options to Find, Replace and Go To other areas of the worksheet, plus access to formulas, Comments, Conditional Formatting and Data Validation options. This is a new feature
The Insert Tab The Tables Group – Inserts Tables into a Workbook Pivot Table: Creates a Pivot Table or Pivot Chart from worksheet data Table: Creates a Pre-formatted Table from worksheet data. In prior versions of Excel, tables were referred to as Lists. The table is created with built-in Sort and Filtering options. This is a New Feature. When activating Insert/Table, the Table Tools tab opens
Table Tools Functions needed to edit & format table data. This is a New Feature. The Properties Group: Table name and options to enlarge the table area The Tools Group: Options to convert table data to Pivot Table, remove Duplicate Data, and Convert table to a standard worksheet
Table Tools The External Table Data Group: Options to export table data, refresh data added to a table, link and unlink tables, open tables using an Internet Browser (i.e. Internet Explorer), and revise table properties. The Table Style Options Group: Options to add a header, footer, or total row to a table, as well as format table columns. The Table Styles Group: A series of shading options accessed by mouse click.
The Insert Tab The Charts Group: This feature replaces of the Chart Wizard in Excel 2003. Instead of sorting through the Wizard, users choose a chart style, this opens the Chart Tools Tab, which offers options for Chart Design, Chart Layout and Chart Formatting This is a New Feature.
The Chart Design Tab The Type Group: Options to change Chart styles (Step 1 of the Chart Wizard) The Data Group: Options to change data relationships (Step 2) The Chart Layout Group: Options to change the Chart layout (Step 3) The Chart Styles Group: (Options to edit the colors on a Chart (Step 3) The Location Group: Options to place the chart in the workbook (step 4)
The Chart Layout Tab The Layout tab replaces the Edit Chart functions on the Chart Menu in Excel 2003 The Current Selection Group: Edits the Chart style to match the formatting of the data page that the chart is referenced from. The Insert Group: Inserts an image, text or text box on the chart The Labels Group: Edits Chart Labels such as the title, legend, and data labels.
The Chart Layout Tab The Layout tab replaces the Edit Chart functions on the Chart Menu in Excel 2003 The Axes Group: Sets layout for the horizontal axes and gridlines The Background Group: Sets characteristics for editing the chart background and Gridlines The Analysis Group: Options for analyzing charts. The Properties Group: Options for naming a chart
The Chart Format Tab The Format Tab replaces the Format Chart functions on the Chart Menu in Excel 2003 The Current Selection Group: Formats the Chart style to match the formatting of the data page that the chart is referenced from. The Shapes Styles Group: Formats all of the shapes on a chart, including chart bars
The Chart Format Tab The Format Tab replaces the Format Chart functions on the Chart Menu in Excel 2003 The Word Art Styles Group: Allows users to label charts using WordArt The Arrange Group: Formats chart items for arrangement by layer, or grouped as one image The Size Group: Resizes the chart
The Insert Tab The Text Group: Adds various text items to a worksheet including: Text Boxes Headers and Footers WordArt Signature Lines Objects Symbols These features were found on the Insert Menu in Excel 2003
The Page Layout Tab The Themes Group: Similar to Design Templates in PowerPoint, Themes are a series of designs that for background color, font color and effects. This is a New Feature
The Page Layout Tab The Page Setup Group: Options to set: Margins Page Orientation (Portrait or Landscape) Page Sizes (8 1/2 X 11, Legal, etc ) Print Area Page Breaks Background (Images) Print Titles (Print column headings on each page)
The Page Layout Tab Click on the Page Setup Command and the Page Setup Menu Opens, containing all of the functions found in the group. These options were found on the File/Page Setup Menu in Excel 2003
The Page Layout Tab The Scale to Fit Group: Resets printing functions to fit a specific paper length or a number of pages Click on the Scale to Fit Command Bar and the Page Setup menu opens This is a new feature
The Page Layout Tab The Select Options Group: Options to view or print gridlines and/or column and row headings Click on the Select Options Command Bar and the Page Setup menu opens This is a new feature
The Page Layout Tab The Arrange Group: Arranges images, clipart, shapes and text on a worksheet Bring to Front and Send To Back: Arrange clipart within the space of the worksheet Selection Pan e : Arranges objects and comments on a sheet Align: Aligns text within cells Group: Group and Ungroup a series of objects Rotate: Changes the orientation of an object or image Options found on the Drawing Toolbar in Excel 2003
The Formula Tab The Formula Library: This is a quick reference to al of the different mathematical functions and operations that can be calculated using Excel Insert Function opens the Functions Menu. Functions are also broken down into a set of Books on the ribbon which provides access to each function by type. This is a new feature Functions were located under the Insert/Function Menu in Excel 2003
The Formula Tab The Defined Names Group: This feature, used in conjunction with the database and filtering features of Excel, creates cell names for use in database filtering These options were located on the Insert/Name Menu in Excel 2003
The Formula Tab The Formula Auditing Group: This section features options to evaluate and edit complex formulas so that users may locate errors within formulas These options were located under the Tools/Formula Auditing Menu in Excel 2003 There is a new feature called the Watch Window, which monitors the value of cells when changes are made to a worksheet
The Formula Tab The Calculation Group: This function determines when formulas are calculated, either automatically (by default) or manually
The Data Tab The Get External Data Group: This option replaces the Tools/Import External Data function in Excel 2003. Data can be imported from: Access The Web (Internet) Text Files Other (External) Sources Existing Connections (i.e. documents where spreadsheet data has been copied and pasted)
The Data Tab The Connections Group: Updates and refreshes data imported from external sources (The link to the source must be in place for this feature to work) This is a new feature
The Data Tab The Sort and Filter Group: Replace the Sort and Filter options on the Tools menu. Option include Sort: (Ascending and Descending) Clear Filter: Remove the filter Reapply Filter: Return to original filter parameters Advanced: Filter with multiple options
The Data Tab The Data Tools Group: These tools assist in revising and developing a database. These feature were located on the Data Menu in Excel 2003 Text to Columns: Separates text in one column into separate columns. (i.e. If a column has a full name, this feature will separate it into columns for the first, middle and last names) Remove Duplicates: Deletes duplicate rows from a sheet
The Data Tab Data Validation: Sets parameters to prevent invalid data from being entered into cells Consolidate: Consolidates data from several worksheets into one worksheet What if Analysis: Lets users try out various values in a worksheet to determine a specified outcome. Three types: Scenario Manager Goal Seek Data Table
The Data Tab The Outline Group: Displays by consolidating similar or grouped items. Three options: Group: Ties a range of cells together Ungroup: Unties that same range Subtotal: adds totals and subtotals to numeric values within a range This is a new feature
The Review Tab The Proofing Group: This group contains potions for revising a Workbook. These options were previously located on the Standard Toolbar and the Research Task Pane. Spell check Research: Dictionary Thesaurus Translate: Translates English into another language.
The Review Tab Comments Group: Comments were located on the Insert Menu in Excel 2003 Options include: Insert New, Delete, and Skip to Next or Back to Previous comment
The Review Tab The Changes Group: Replaces the Protection and Share Workbook options on the Tools Menu in Excel 2003. Protect Workbook and Protect Sheet: Prevents other users from permanently changing data within a workbook Share Workbook: Allows other users to view and change items in a Workbook Track Changes: Allows users to see who has changed a workbook as well as the changes that were made
The View Tab The Workbook Views Group: This group replaces the options found in the View Menu in Excel 2003. There are 4 options: Normal: The default view Page Layout: One page view as it appears printed Page Break Preview : Shows page breaks Custom Views: View page based on the margins and settings for that page Full Screen: View worksheet without ribbons or tabs
The View Tab The Show/Hide Group: This group replaces options found under the View Menu in Excel 2003 Ruler: Shows margins and tabs Gridlines: Shows a grid pattern over the entire Workbook. Useful with the formula option on the Insert Tab. Formula Bar: Shows formula bar Headings: Column and Row heading Message Bar: Shows the Message Bar
The View Tab The Window Group: This group allows users to view multiple Workbooks at the same time. New Window: Opens a Workbook in a new Window Arrange all: Arranges Workbooks horizontally or vertically. Split: Splits the screen so that two different parts or pages of the same Workbook can be seen at the same time Switch Windows: Allows Workbooks windows to change in prominence
Outlook The differences between Outlook 2003 and 2007 are mainly visual. Mail, Calendar, Contact, and Task menus are only graphically different. The following slides will review the major differences.
Office Button Outlook 2007 features The Office Button Note Keys Mini Tool Bar
Mew Mail Ribbon There are 4 tabs: Message : Features all of the messaging functions Insert which now includes charts, WordArt, Smart Art, symbols, attachments and a calendar insert. Options which includes color themes, Carbon Copy options, tracking, and text formatting. Format Text includes all of the text formatting options on the Message tab
New Appointment Menu Appointments tab: Note the following changes in Invite Attendees, Scheduling, and Recurrence options are more prominent More options for categories Spell Check added Insert and Format text tabs contain same functions as Messages
New Contact and New Tasks Ribbons With the exception of Spell Check, there are no new features on either of these ribbons. Common functions are easier to locate Icons are larger and more prominent
Brought to You By.. Instructional Technology at the University of the Incarnate Excel Terry Peak 829-3920 email@example.com