2Office 2007This tutorial will explain the differences between Office 2003 and 2007 by comparing the Menus and toolbars in Office 2003 with the MS Office Button and Ribbon in 2007.There will also be an explanation of new features exclusive to Office 2007If you would prefer tutorials, click the links below:Up to speed with Outlook 2007Up to speed with PowerPoint 2007Up to speed with Excel 2007Up to speed with Word 2007
3The New Document PageWhen you open either version of Office, a new blank document page appears.Revisions in Office 2007 have created major changes in the layout of this displayThe major differences between the two displays are seen here.
5MS Office Button, the Quick Access Toolbar, & The Ribbon The MS Office Button, Quick Access Toolbar and the Ribbon replace the Menu, Standard and Formatting Toolbars in Office 2003.
6The MS Office ButtonThe MS Office Button is a New Feature of Office 2007.This button is the access point for:Creating New Office DocumentsOpeningSavingPrintingClosingThis Button replaces the File Menu
7The MS Office Button The MS Office Button also houses A list of Recently Used documentsOffice Options (previously located under the Tools Menu)Prepare to finalize documents for distributionSend which distributes documents through facsimile orPublish to distribute a document to a server, blog, or shared workspace
8Quick Access ToolbarLocated next to the MS Office Button, the Quick Access Toolbar offers one- click access to the most widely used office functions.By default, there are 3 buttons Save, New, and Open.Click on the arrow next to the toolbar, to open the customize MenuClick the checkbox next to each feature to add and more options to the toolbarThis is a New Feature
9Menus and Toolbars - 2003 Menu Bar Standard Toolbar Formatting Toolbar In Word 2003, different functions within Word are accessed through the Menu Bar, Standard Toolbar, and the Formatting Toolbar
10Menus and ToolbarsOffice 2007 is arranged differently. All Menus are located within tabs on a Menu bar called the RibbonThe three parts of the Ribbon are Tabs, Groups, & Commands.
11The Ribbon Tabs: 8 tabs representing common related activities Groups: Sections containing Related items or tasksCommands: Buttons, boxes orMenus relating to specificfunctions within Word
12HelpIn Office 2007, there is not a Help Menu. Instead, each item on the ribbon has an expanded balloon that explains the feature or option.In some cases, the F1 Button is also available. This opens a new window with an definition and an expanded explanation of how to use the feature or option
15New and Open New – Opens New Document Open – Opens the browse function so you can open an existing document (You may also open a document by clicking on the document name in Recent Documents)
16Save Save – Saves Documents Save As – Saves document with another name or document extension.You MUST save documents in Word format to open them in older versions of Word
17PrintPrint – Prints document and offers a Menu to make adjustments to the print function (i.e. # of copies)Quick Print – Sends document directly to printerPrint Preview - Shows you what the document will look like prior to printing
18PreparePrepare – Prepares the document for distribution. There are several functions within this MenuProperties: Feature previously located in the File Menu in 2003Inspect Document: This is a New FeatureEncrypt Document: Feature previously located in the Security tab of the Options Menu in 2003
19PrepareRestrict Permission: Feature previously located in the File Menu in 2003Add Digital Signature: Feature previously located in the Security tab of the Options Menu in 2003Mark as Final: This feature previously located in the Track Changes tab of the Options Menu in 2003
20PrepareThe Run Compatibility Checker checks to see if a feature used in the Word 2007 document is compatible with earlier versions of Word in case the document needs to be saved in an earlier format
21Send Send: Transmits the document to MS Outlook Internet Fax transmission
22PublishBlog: This is a New Feature which creates a post to your Blog when the document is completed and transmittedDocument Management Server: This is a New Feature, and it replaces the File>Save as step, by sending the document directly to Document Management serverCreate Document Workspace: Creates a separate, online workspace for the a Word document and all related office (i.e. Excel, Word) documents related to that document. This feature was originally located in the Shared Workspace Task Pane in Word 2003
23Publish (PowerPoint)Package for CD This is a New Feature creates a folder with medial links that can be burned to a CDPublish Slides: Saves Slides to a slide library for future use. This is a New FeatureCreate Handouts in MS Word: Creates handouts in Word format. This is a New Featurepresentation Management Server: This is a New Feature, and it replaces the File>Save as step, by sending the presentation directly to presentation Management serverCreate presentation Workspace: Creates a separate, online workspace for the a PowerPoint presentation and all related office (i.e. Excel, PowerPoint) presentations related to that presentation. This feature was originally located in the Shared Workspace Task Pane in PowerPoint 2003
27Word Options There are 9 categories of Options: PopularDisplayProofingSaveAdvancedCustomizeAdd-InsTrust CenterResourcesWe will only explain the Save and Review Options. These are the most important
28Save Save Options replaces the Save tab on the Word 2003 Options Menu Click Save in this Format to change the file type to Word document. This way, all of your documents can be edited in both Word and 2007.
29Trust CenterThe Trust Center allows you to choose security settings for your documents.There are several tutorials that can be accessed by clicking on the linksThe Trust Center replaces “Help”
30Resources The Resources Page is a one-stop location for Downloading updates,Troubleshooting software problemsHelp online
32The Mini ToolbarThe Mini Toolbar is a Menu of frequently used formatting tools that appears when text is highlighted in a Word document.This is a New Feature.
33Key TipsKey Tips are shortcuts to Tab and Menu options on the Ribbon. This is a New FeaturePush the alt key to show the Key Tips, then push the corresponding letter on the keyboard to activate the Key Tip.
34The Ribbon TabsHome: Popular Word options found on the Standard and Formatting Toolbars in Word 2003Insert: Items associated with the Insert MenuPage Layout: Items relating to how a document is set up before any text is typed on the screenReferences: Functions found on the Insert/References Menu. These include Tables of Contents Indexes, and BibliographiesMailings: Replaces the Mail Merge Task PaneReview: Options for Proofing, Comments, Tracking Changes and Document protectionView: Options for how you see documents on the screenAdd-ins: Converts document to PDF or Flash Paper format
35The Home TabClipboard Group: Options to cut, copy and paste text, plus the Format Painter. This group replaces the cut, copy and paste options on the Standard Toolbar and in the Edit Menu in Word 2003Additional Paste Functions are activated by clicking on the arrow. These include Paste Special and Paste as Hyperlink options.Click on the arrow on the Clipboard Command, to open the Clipboard task pane. Up to 24 items can be saved on the Clipboard
36The Home TabThe Font Group: Options to edit fonts, font colors and font sizes & font styles. It replaces the font formatting functions on the Formatting Toolbar and under the Format Menu in Word 2003The Font Menu is accessed by clicking on the arrow on the Font Command bar
37The Home TabThe Paragraph Group: Options to edit bullets and numbering, indentation, sorting, show/hide paragraph marks, text alignment, line spacing, shading, and borders.Clicking on the arrows next to line spacing, shading, and borders, opens additional Menu optionsClick the arrow next to the Paragraph command to open a Menu with additional paragraph editing options
38The Home TabThe Styles Group: Options to insert or change formatting styles in a Word Document. The group highlights the 5 most popular formatting styles. This is a New Feature. It replaces the Formatting Styles Menu on the Formatting ToolbarThe Styles Command, accessed with a click on the arrow under Change Styles or the Style Command Bar
39The Home TabThe Edit Group: The find, replace, go to and select options are located here. It replaces above mentioned options on the Edit MenuFind: Will locate a text item within a documentReplace: Will replace the found item with a different item (i.e. you can change a Word that is repeated multiple times within a document using the find and replace functions)Go To: Locates and browses to another page in a documentSelect: Will select (highlight) all of the text or similarly formatted text or objects in a document This is a new feature
40The Insert Tab The Pages Group – Inserts pages into a document Cover page: Inserts a pre-formatted color cover page for your document. This is a New Feature.Blank Page: Inserts a blank page and page breakPage Break: Inserts a page break
41The Insert Tab The Table Group: Inserts tables into a document. After the table is created, The Table Tools Tab opens with two additional ribbons, Design and Layout. This is a New Feature. These tabs replace the table Menu bar
42The Table Group Insert Table: Mouse over the cells to create a table Insert Table: Click on this icon to create a table using the insert table menuDraw Table: Click here to draw a table manuallyConvert Text to Table: Select text and click this icon to convert it to a tableExcel Spreadsheet: This is a New Feature. Click on this icon to imbed an Excel spreadsheet into your document. When chosen The Excel programs opens within WordQuick Tables: This is a New Feature. Opens a Menu with 8 preformatted tables, including 4 calendars.
43The Table Tools Tab - Design Design Tab: This ribbon features table design options that replace the Table Menu options and Table Options on the Standard Toolbar in Word 2003.Table Style Options Group: Click on the appropriate checkbox to choose the cells and rows that will be shaded. This is a New Feature.Table Styles Group : A series of shading options accessed by mouse click. This is a New Feature. This group also includes options for Borders and Shading on the Format Borders and Shading Menu and Formatting Toolbar in Word 2003Draw Borders Group: Replaces the Draw Table option on the Table Menu and the Tables Toolbar
44The Table Tools Tab - Layout Layout Tab: As with the Design Tab, the groups on this ribbon replace options on the Table Menu and the Tables and Borders ToolbarThe Table Group: Includes Table Properties and the View/Hide Gridlines option. There is also a Select option that allows you to select (highlight) a cell, row, column, or an entire table. This is a New FeatureThe Rows and Columns Group: Offers options to insert and delete and rows, and columns. These options were found on the Table Menu in Word 2003The Merge Group: Options to Merge and split cells, found on the Table Menu in Word 2003
45The Table Tools Tab - Layout The Cell Size Group: Options to AutoFit cell data found on the Table Menu in Word 2003, plus manual cell resizing, which is a New FeatureThe Cell Alignment Group: These options were found on the table properties in Word 2003The Data Group: Includes options to sort, convert data to text and write formulas. These options were on the Table Menu in Word 2003
46The Insert TabThe Illustration Group: Inserts images and graphics. It replaces similar functions on the Insert Menu in Word 2003Picture, Clipart and Chart: Insert these types of graphicsShapes: Replaces the AutoShapes Menu on the Drawing Toolbar. Several new shapes have been added to this MenuSmart Art: Similar to Visio, it adds pre-formatted visual icons to show process or make graphic points. This is a New Feature. Here’s a tutorial:Inserting an image from the illustration group opens the Picture Tools tab
47The Picture Tools TabThe Picture Tools Tab replaces the Picture Toolbar in Word 2003.The Adjust Group: Edits images brightness, contrast, color, image quality, replaces images, or resets image back to original settingsThe Picture Styles Group: Adds frames, effects, shadows and shapes to an image. This is a New Feature.The Arrange Group: Formats images that are imbedded within text.The Size Group: Edits an images size, and allows an image to be cropped
48The Insert TabThe Links Group: Places different types of links in a document. This group replaces the same functions found in the Insert MenuHyperlink: Adds a hyperlink to another page, document, or website.Bookmark: Allows you to identify text to revise laterCross-Reference: Links to a reference, image or item found in another location in a document
49The Insert TabThe Header/Footer Group: Inserts a header, footer, or page number in a document. Again, these features are located in the Insert Menu in Word 2003Preformatted Header/Footers with colors and graphics that match the cover pages are accessed by clicking on the drop-down Menu. This is a New Feature.The Page Numbering functions are simplified on one dropdown Menu
50The Insert TabThe Text Group: This group Inserts several different text items.Text Box: In addition to a plain or blank text box, a click on the drop –down Menu reveals several pre-formatted text boxes. This is a New Feature.Quick Parts: A series of User-defined document properties, building blocks or fields that can be inserted into a document at any time. This New Feature is a more advanced relative of the Auto Format function found in Word 2003.Word Art: this feature has not changed from Word 2003
51The Insert TabDrop Cap: Adds a Drop Cap (a Capital letter at the beginning of a sentence or paragraph that is a larger font that the other letters)Signature Line: Adds a digital signature to business correspondenceDate and Time: Replaces the Date and Time insert function, in one of several formatsObject: Inserts an object (text, graphic, Word slide, Excel Document, or other document into the Word documentA drop down Menu next to these functions denotes a variety of additional options for these features
52The Insert TabThe Symbols Group: This group replaces the Insert Symbol function on the Insert Menu barInsert Equation: includes several pre-formatted algebraic and scientific equations. There are a dozen common pre-formatted equations.Clicking on Insert Equation at the bottom of the Equation Menu opens the Equation Tools Tab opensEquations may also be saved as Building Blocks in the Equation Gallery. This is a New Feature.
53The Insert TabInsert Symbol: Offers users access to several types of commonly used symbolsAfter clicking on the drop-down arrow, and a click on More Symbols, opens up the Symbols Menu for all of the font styles in your computer
54The Page Layout TabThe Themes Group: Similar to Design Templates in PowerPoint, Themes are a series of designs that for background color, font color and effectsThemes were located under the Format Menu in Word Themes can be changed in their entirety or edited by individual characteristics.
55The Page Layout TabThe Page Set-up Group: Page set up replaces the Page Setup function under the File Menu in Word Click on the drop down menu, and Page Set-up offers access toMargins: Office 2007 adds several default margin optionsPage Orientation: (Portrait or Landscape)Paper Size: Several paper options are availableColumns: (This function was also on the Standard Toolbar)
56The Page Layout TabThe Page Set-up Group: To the right of the page setup options are three additional options:Breaks( Replaces the Insert Page Break function). This is where Section Breaks are located. In addition, there is a visual explanation of the different types of page breaksLine Breaks: located on the page options Menu in Word 2003Hyphenation: Sets parameters for using hyphens (for APA and MLA formatting) also located on the page options Menu in Word 2003
57The Page Layout TabClick on the Page Command and the Page Setup Menu Opens, containing all of the functions found in the group.
58The Page Layout TabThe Page Background Group: This replace the Format Background function of Word There are 3 options with dropdown menus which provide additional options:WatermarkPage ColorPage Borders (Originally located in the Format Menu, this opens the Borders and Shading Menu)
59The Page Layout TabThe Paragraph Group: This group contains functions for indentation and character spacingClick on the arrow on the Paragraph Command, and the Paragraph Menu opens
60The Page Layout TabThe Arrange Group: Formats images that are imbedded within text. These options were located within the Draw Menu in Word 2003 (The Draw Menu was located at the bottom of the page, on the left), the Format Picture Menu or the Picture Toolbar
61The Page Layout Tab There are several options Position: Place the images either in line with text (as a text object) or in one of 9 pre-formatted options with text wrapping.Bring to front: places a selected image at the from of a group of images (foreground)Send to back: Move an image to the back of a group (as a background)Text wrapping: Opens the Text wrapping Menu which allows you to position an image wherever you need itGroup: Clusters several images together, as one imageUngroup: Un-clusters imagesRotate: Allows image to be moved from 1 to 360 degrees
62The References TabThe Table of Contents Group: This group contains all of the functions for creating a Table of Contents (TOC). This feature is found in the Insert/Reference section of Word 2003.Table of Contents: Clicking on the arrow next to this function opens a second Menu with a variety of TOC formats.Add Text: adds levels to the TOCUpdate Table: Updates a TOC as new TOC items are added
63The References TabThe Footnotes Group: Options to insert, add, edit, and revise footnotes and endnotes. These options were located under the Insert/References section in Word 2003The Footnotes Command: Click on the arrow at the bottom of the command bar to reveal a footnote/endnote formatting Menu
64The References TabThe Citations and Bibliography Group: This feature contains options for formatting citations and the bibliography This is a New Feature.Insert Citation: Includes options for inserting citations or place holders for citationsManage Sources: Opens a Menu to managed sourced materialsStyle: Formats references in a variety of citation formats including APA and MLABibliography: Inserts a reference page in Bibliography or Works Cited format, based on citations in the document
65The References TabThe Captions Group: Options to add, edit, revise and insert Captions, a Table of Figures, or Cross- references. These options were located under the Insert/References section in Word 2003
66The References TabThe Index Group: Options to insert, add, edit or revise an Index. These options were located under the Insert/references section in Word 2003
67The Mailings TabThe Mailings Tab: The Mailings tab replaces the Mail Merge Task Pane in Word 2003.The pane is arranged chronologically, so begin with the Create Group (Letters or Envelopes), and continue until the merge is completed (the Finish Group)
68The Review TabThe Proofing Group: This group contains potions for revising a document. These options were previously located on the Standard Toolbar and the Research Task Pane.Spell checkThesaurusTranslate: Translates English into another language.Set language: Sets language for the document.Word Count
69The Review TabThe Comments Group: Comments were located on the Insert Menu and on the Track Changes Toolbar in Word 2003Options include: Insert New, Delete, and Skip to Next or Back to Previous comment
70The Review TabThe Tracking Group: Replaces the Track Changes Toolbar. These options were located in the Tools Menu in Word 2003Track Changes Icon: Opens Track changes. Click on the arrow to open the Track Changes option menu. There are new features such as the ability to change a username, and new color designations for multiple revisionsBalloons: Options for changing how a revision is displayed. This is a New FeatureMarkup/Show Markup: Markup options are the same as in Word 2003Reviewing Pane: Option to show reviewing pane (a list of document changes), on the bottom or the left side This is a New Feature
71The Review TabThe Changes Group: Once Changes are reviewed, this group allows for the review, acceptance o rejection of changes, as a whole, or individually.These options were located on the Track Changes Toolbar in the Tools Menu in Word 2003
72The Review TabThe Compare Group: This options allows users to compare two documents side by side.Compare Button: Allows documents to be compared side by side or merged into a single documentShow Source Documents: Allows the original and the revised document to be compared side by sideThese options were located in the Tools Menu in Word 2003
73The Review TabThe Protect Document Group: Allows for shared documents to be protected from change without permission. Click on the Protect Document option to choose the level and type of document protection.These options were located in the Tools Menu in Word 2003
74The View TabThe Document Views Group: This group replaces the options found in the View Menu in Word There are 4 options:Print LayoutFull Screen ReadingWeb LayoutOutlinePrint
75The View TabThe Show/Hide Group: This group replaces options found under the View Menu in Word 2003Ruler: Shows margins and tabsGridlines: Shows a grid pattern over the entire document. Useful with the formula option on the Insert Tab. This is a New FeatureDocument Map: Shows document formattingThumbnails: Shows each page as a thumbnail image on the left side of the screen
76The View TabThe Zoom Group: Replaces the Zoom function on the Standard Toolbar. Options are similar to those found in the Print Preview function, however this is a New FeatureZoom: Opens a Menu of zoom options100%: Increases document to fill screenOne page: Displays document as a full page2 Pages: Shows two pages at oncePage Width: Adjusts how wide the page appears on the screenThe Zoom Function is also located at the bottom right of the document screen
77The View Tab – Used in Word and Excel The Window Group: This group allows users to view multiple documents at the same time. this is a New FeatureNew Window: Opens a document in a new WindowArrange all: Arranges documents horizontally or vertically.Split: Splits the screen so that two different parts or pages of the same document can be seen at the same timeSwitch Windows: Allows documents windows to change in prominence
78The View TabThe Macros Group: Click on the icon to open the Macro function for recording or editing a MacroMacros were located on the Tools Menu in Word 2003
80The Home Tab (PowerPoint) The Slides Group: Options for adding New Slides, choosing Slide Layout options, Resetting to the original layout and Deleting slidesClicking on the arrow next to the Layout option offers a menu of 12 layout styles, which can be edited for size and shape
81The Home TabThe Drawing Group: Options to insert or edit graphic elements in a PowerPoint presentation. This Tab toolbar replaces the Drawing Toolbar in PowerPoint 2003.There are some very robust options for formatting and developing Graphics that make PowerPoint an even more powerful tool for communication.Options include Auto Shapes, Arrange (to move objects forward or backward within a group), Quick Styles, Shape Fill, Shape Outline, and Shape EffectsIn addition, accessing one of these options opens an additional Drawing tab
82Arrange (PowerPoint)Arrange replaces the Draw options on the Draw Menu in PowerPoint This function includes options for Ordering, Grouping, and Positioning Objects on a slide.This is a New Feature.
83Quick styles (PowerPoint) Quick Styles offer a one- step option to fill text boxes and AutoShapes. Quick styles offers 7 colors in six stylesThis is a New Feature.
84Shape Fill and Shape Outline (PowerPoint) Shape fill and Shape outline replace the Fill, Line, and Font Color options as well as the Line Weight and Arrow options on the Drawing Toolbar in PowerPoint
85Shape Effects (PowerPoint) This feature allow objects, shapes and text boxes to be manipulated with various effects including shadows, reflections, soft edges and more. Just click on an object to select it, then apply the effect.This is a New Feature.
86The Drawing Command (PowerPoint) Clicking on the drop down arrow on the Drawing Command, opens the Format Shape menu that contains more advanced editing functions for objects, shapes, and textboxesThis is a New Feature.
87The Drawing Tools Tab (PowerPoint) Once an object, shape or text box has been selected for editing, the format tab opens. Click on the Tab, and the Drawing Tools Ribbon opens. This is a New Feature.This ribbon fractures more options for editing shapes and objects including:Insert Shapes Group: (the AutoShapes Menu)Shapes Styles Group: (Quick Styles, Shape Fill, Shape Effects)WordArt Group: (WordArt has been significantly revised for 2007)Arrange Menu Group: (Order, Group, Position)Object Size Menu Group: Resizes objects and shapes
88The Home TabThe Editing Group: This tab replaces some functions found on the Editing Menu in PowerPoint Features Include:Find: Will locate a text item within a presentationReplace: Will replace the found item with a different item (i.e. you can change text that is repeated multiple times within a presentation using the find and replace functions)Select text or object: Selects text or objects for editing
89The Insert TabSmart Art: Similar to Visio, it adds pre-formatted visual icons to show process or make graphic points. This is a New Feature. Here’s a tutorial: ID=RCInserting an image from the illustration group opens the Picture Tools tab
90The Insert TabMedia Clips Group: This group inserts video and sound clips. These options on the Insert Menu in PowerPoint 2003
91The Design TabThe Page Setup Group: This option was located on the File Menu in PowerPoint 2003Page Setup: Options for margins and text placement on the slideSlide Orientation: Allowed for slides to be viewed or printed in Portrait or Landscape style.
92The Design TabThe Themes Group: Themes replaces in PowerPoint Design Templates. This is a New FeatureMicrosoft introduces twenty new theme designs, which can be edited. Additional themes can be downloaded from MicrosoftPowerPoint 2007 will also open presentations created with Design Templates from older versions of PowerPoint.Themes can also be edited with additional Color Themes, Font Themes and Illustration EffectsAfter adding a design theme, customize the Font, Color, and Illustration Themes
93The Design TabThe Background Group: There are two options for BackgroundsBackground Styles - A set or preformatted backgroundsHide background Graphics – Hides graphics for printing of creating transparenciesThe Background Command: Parts this feature were found in the Format Background Menu in PowerPoint This option allows you to edit background graphics, colors & images more significantly than in previous versions
94The Animations TabThe Preview Group: Previews animations and slide transitions added to slidesThe Animations Group: Animates individual slides There are two options:Animate: Animates individual parts of a slide, such as text boxes or imagesCustom Animation: Lets you fine-tune animation on specific slides for emphasisThe Transitions Group: Adds specific transitions to slides or slideshows. Includes for transition speed, transition sound, and slide advancement
95The Slideshow TabThe Start Slideshow Group: Plays show. There are three options:From Beginning: Starts show from first slideFrom Current Slide: Starts show from the slide selectedCustom Slide Show: Begins show based of a preformatted and saved template
96The Slideshow TabThe Set Up Group: These are options for viewing and Playback. Options include:Set Up Show: Opens a new menu for fine-tuning sideshow playback. The Play a Kiosk option plays the presentation in an endless loopHide Slide: Hides slide that will be accessed by hyperlink, otherwise, the slide will not be seenRecord Narration: Opens a menu to record slideshow voiceoverRehearse Timings: Plays the Slideshow with a timer to set automatic slide advance for each slidesUse Rehearsed settings: Defaults to settings set in Rehearse Timings
97The Slideshow TabThe Monitors Group: Options to set playback resolution on a monitorThe Resolution Menu offers a variety of settings from 640x480 to 1152x864The Presenter View allows the presentation to be played on a dual monitor setup
98The Review TabThe Proofing Group: Popular tools for reviewing presentations. These were all located on the Tools Menu in PowerPoint 2003.Spell check: Spell checks a presentationResearch: Dictionary and encyclopediaTranslate: Translates highlighted test into another language. This is a New Feature.Thesaurus: ThesaurusLanguage: Language settings for spelling and grammar
99The Review TabThe Comments Group Shows changes or suggested changes from other sources. Comments are found on the Insert Menu in PowerPoint 2003.Show Markup: indicates where others viewers have made changes to a presentation. This is a New Feature.Comments: indicate tabs where other viewers have suggested changes, or have commented on the presentation
100The View TabThe Presentation Views Group: These options were located in the View Menu in PowerPoint Allow sideshow to be viewed as:Normal: The default slideshow viewSlide Sorter: Shows all of the slides in a presentation in one window for review or reorganizationNotes Page: Shows the slide and notes for the slideSlide Show: Plays the presentation
101The View TabMaster Slides: Click on each of these options and the Master Slide editing Ribbon opensSlide master: Shows the slide formatting (i.e. headers, colors, font style, and size). These items may be editedHandout Master: Shows the slide formatting if the slide were to be printed as handouts. These items may be editedNotes Master: Shows the slide formatting for the slide and the notes page. These items may be edited
102The Slide Master TabEdit Master: Edit the slide master, add or delete the layout (i.e. a title slide), or rename the master slideMaster Layout: Edit the layout of the slide including textboxes, headers and footersEdit Theme: Change the colors of the theme. This feature was found on the Design Task Pane in PowerPoint 2003Background: Adds a Background theme or colorPage Setup: Determines print characteristics for printing (Page Set Up) or viewing (Slide Orientation)
103The View TabThe Show Mode Group: Reveals Rulers, Gridlines, and a Message Bar, if the presentation is being ed. These options were located in the View Menu in PowerPoint 2003.
104The View TabZoom: Allows the slide show editor to be viewed larger or smaller, or have the slide fit within the software’s window. This is a New Feature.
105The View TabColor: Converts the slideshow into one of three color formats. This feature was found on the View Menu in PowerPoint 2003.Color: View or print the presentation in full color for printingGrayscale: View the presentation in grayscale for printingBlack and White: View the presentation on black and white for printing transparencies
106The View TabWindow: Allows you to open and display multiple presentations at one time. These options were located on the Windows Menu in PowerPoint 2003.Arrange All: Shows all of the open presentations on one pageCascade: Arranges windows one on top of the otherMove Split: Splits screen view of windowsSwitch Windows: Allows you to open specific presentations in individual windows
108Excel 2007There will also be an explanation of new features and Ribbon items exclusive to Excel 2007When you open either version of Excel, a new blank Workbook page appears.Revisions in Office 2007 have created major changes in the layout of this display
109The Excel Ribbon Tabs: 8 tabs representing common related activities Groups: Sections containing Related items or tasksCommands: Buttons, boxes orMenus relating to specificfunctions within ExcelFormula Bar: Shows Excel Formulas
110The Home TabThe Number Group: Options for formatting numeric values including; currency ($), percentage (%), and decimal placement (.00),Click the arrow on the Number Command Bar to open the Format Cells Menu.These options were located on the Format/Cell menu in Excel 2003
111The Home Tab The Styles Group: Three options to format cells Conditional Formatting: The cell format (i.e. text color, font, or other condition) changes based on changes in cell values. While Conditional Formatting is not a new feature, the variety of conditional formatting options is significant.Format as Table: This feature replaces the AutoFormat option in Excel The range of table formats is significant
112The Home Tab The Styles Group: Three options to format cells Cell Style: allows you to format individual cells or sections of a worksheet with a variety of color and font formats. This is a New Feature.Click on the arrows below each function to view the complete variety of formatting choices
113The Home TabThe Cells Group: Options to insert, delete and format cells, columns, and rows. These features were found on the Insert and Edit Menus in Excel 2003Insert: Insert a cell, column, row, or worksheetDelete: remove a cell, column, row, or worksheet
114The Home TabFormat:Format and Lock cellsAdjust column widthAdjust row heightAuto fit textOrganize (move, copy rename or protect) worksheetsHide or unhide cells, columns, and worksheetsAll of these options were found under the Format and Edit menus in Excel 2003
115The Home TabThe Editing Group: Options to AutoSum, Copy formatting, Clear, Sort & Filter, plus Find & Select data. These functions were located on the Edit and Data Menus, as well as the standard Toolbar in Excel 2003.AutoSum: Adds, Averages and counts a column or row of numbersCopy Formatting: Copies cell data and formatting into adjacent cellsClear: Removes data and formatting from a cell or group of cellsSort & Filter: Functions to sort and filter cell, column or row data
116The Home TabFind & Select: Opens a new menu with options to Find, Replace and Go To other areas of the worksheet, plus access to formulas, Comments, Conditional Formatting and Data Validation options. This is a new feature
117The Insert Tab The Tables Group – Inserts Tables into a Workbook Pivot Table: Creates a Pivot Table or Pivot Chart from worksheet dataTable: Creates a Pre-formatted Table from worksheet data. In prior versions of Excel, tables were referred to as “Lists”. The table is created with built-in Sort and Filtering options. This is a New Feature.When activating Insert/Table, the Table Tools tab opens
118Table ToolsFunctions needed to edit & format table data. This is a New Feature.The Properties Group: Table name and options to enlarge the table areaThe Tools Group: Options to convert table data to Pivot Table, remove Duplicate Data, and Convert table to a standard worksheet
119Table ToolsThe External Table Data Group: Options to export table data, refresh data added to a table, link and unlink tables, open tables using an Internet Browser (i.e. Internet Explorer), and revise table properties.The Table Style Options Group: Options to add a header, footer, or total row to a table, as well as format table columns.The Table Styles Group: A series of shading options accessed by mouse click.
120The Insert TabThe Charts Group: This feature replaces of the Chart Wizard in Excel 2003.Instead of sorting through the Wizard, users choose a chart style, this opens the Chart Tools Tab, which offers options for Chart Design, Chart Layout and Chart FormattingThis is a New Feature.
121The Chart Design TabThe Type Group: Options to change Chart styles (Step 1 of the Chart Wizard)The Data Group: Options to change data relationships (Step 2)The Chart Layout Group: Options to change the Chart layout (Step 3)The Chart Styles Group: (Options to edit the colors on a Chart (Step 3)The Location Group: Options to place the chart in the workbook (step 4)
122The Chart Layout TabThe Layout tab replaces the Edit Chart functions on the Chart Menu in Excel 2003The Current Selection Group: Edits the Chart style to match the formatting of the data page that the chart is referenced from.The Insert Group: Inserts an image, text or text box on the chartThe Labels Group: Edits Chart Labels such as the title, legend, and data labels.
123The Chart Layout TabThe Layout tab replaces the Edit Chart functions on the Chart Menu in Excel 2003The Axes Group: Sets layout for the horizontal axes and gridlinesThe Background Group: Sets characteristics for editing the chart background and GridlinesThe Analysis Group: Options for analyzing charts.The Properties Group: Options for naming a chart
124The Chart Format TabThe Format Tab replaces the Format Chart functions on the Chart Menu in Excel 2003The Current Selection Group: Formats the Chart style to match the formatting of the data page that the chart is referenced from.The Shapes Styles Group: Formats all of the shapes on a chart, including chart bars
125The Chart Format TabThe Format Tab replaces the Format Chart functions on the Chart Menu in Excel 2003The Word Art Styles Group: Allows users to label charts using WordArtThe Arrange Group: Formats chart items for arrangement by layer, or grouped as one imageThe Size Group: Resizes the chart
126The Insert TabThe Text Group: Adds various text items to a worksheet including:Text BoxesHeaders and FootersWordArtSignature LinesObjectsSymbolsThese features were found on the Insert Menu in Excel 2003
127The Page Layout TabThe Themes Group: Similar to Design Templates in PowerPoint, Themes are a series of designs that for background color, font color and effects. This is a New Feature
128The Page Layout Tab The Page Setup Group: Options to set: Margins Page Orientation (Portrait or Landscape)Page Sizes (81/2 X 11, Legal, etc)Print AreaPage BreaksBackground (Images)Print Titles (Print column headings on each page)
129The Page Layout TabClick on the Page Setup Command and the Page Setup Menu Opens, containing all of the functions found in the group.These options were found on the File/Page Setup Menu in Excel 2003
130The Page Layout TabThe Scale to Fit Group: Resets printing functions to fit a specific paper length or a number of pagesClick on the Scale to Fit Command Bar and the Page Setup menu opensThis is a new feature
131The Page Layout TabThe Select Options Group: Options to view or print gridlines and/or column and row headingsClick on the Select Options Command Bar and the Page Setup menu opensThis is a new feature
132The Page Layout TabThe Arrange Group: Arranges images, clipart, shapes and text on a worksheetBring to Front and Send To Back: Arrange clipart within the space of the worksheetSelection Pane: Arranges objects and comments on a sheetAlign: Aligns text within cellsGroup: Group and Ungroup a series of objectsRotate: Changes the orientation of an object or imageOptions found on the Drawing Toolbar in Excel 2003
133The Formula TabThe Formula Library: This is a quick reference to al of the different mathematical functions and operations that can be calculated using ExcelInsert Function opens the Functions Menu.Functions are also broken down into a set of “Books” on the ribbon which provides access to each function by type. This is a new featureFunctions were located under the Insert/Function Menu in Excel 2003
134The Formula TabThe Defined Names Group: This feature, used in conjunction with the database and filtering features of Excel, creates cell names for use in database filteringThese options were located on the Insert/Name Menu in Excel 2003
135The Formula TabThe Formula Auditing Group: This section features options to evaluate and edit complex formulas so that users may locate errors within formulasThese options were located under the Tools/Formula Auditing Menu in Excel 2003There is a new feature called the Watch Window, which monitors the value of cells when changes are made to a worksheet
136The Formula TabThe Calculation Group: This function determines when formulas are calculated, either automatically (by default) or manually
137The Data TabThe Get External Data Group: This option replaces the Tools/Import External Data function in Excel Data can be imported from:AccessThe Web (Internet)Text FilesOther (External) SourcesExisting Connections (i.e. documents where spreadsheet data has been copied and pasted)
138The Data TabThe Connections Group: Updates and refreshes data imported from external sources (The link to the source must be in place for this feature to work)This is a new feature
139The Data TabThe Sort and Filter Group: Replace the Sort and Filter options on the Tools menu. Option includeSort: (Ascending and Descending)Clear Filter: Remove the filterReapply Filter: Return to original filter parametersAdvanced: Filter with multiple options
140The Data TabThe Data Tools Group: These tools assist in revising and developing a database. These feature were located on the Data Menu in Excel 2003Text to Columns: Separates text in one column into separate columns. (i.e. If a column has a full name, this feature will separate it into columns for the first, middle and last names)Remove Duplicates: Deletes duplicate rows from a sheet
141The Data TabData Validation: Sets parameters to prevent invalid data from being entered into cellsConsolidate: Consolidates data from several worksheets into one worksheetWhat if Analysis: Lets users try out various values in a worksheet to determine a specified outcome. Three types:Scenario ManagerGoal SeekData Table
142The Data TabThe Outline Group: Displays by consolidating similar or grouped items. Three options:Group: Ties a range of cells togetherUngroup: Unties that same rangeSubtotal: adds totals and subtotals to numeric values within a rangeThis is a new feature
143The Review TabThe Proofing Group: This group contains potions for revising a Workbook. These options were previously located on the Standard Toolbar and the Research Task Pane.Spell checkResearch: DictionaryThesaurusTranslate: Translates English into another language.
144The Review TabComments Group: Comments were located on the Insert Menu in Excel 2003Options include: Insert New, Delete, and Skip to Next or Back to Previous comment
145The Review TabThe Changes Group: Replaces the Protection and Share Workbook options on the Tools Menu in ExcelProtect Workbook and Protect Sheet: Prevents other users from permanently changing data within a workbookShare Workbook: Allows other users to view and change items in a WorkbookTrack Changes: Allows users to see who has changed a workbook as well as the changes that were made
146The View TabThe Workbook Views Group: This group replaces the options found in the View Menu in Excel There are 4 options:Normal: The default viewPage Layout: One page view as it appears printedPage Break Preview: Shows page breaksCustom Views: View page based on the margins and settings for that pageFull Screen: View worksheet without ribbons or tabs
147The View TabThe Show/Hide Group: This group replaces options found under the View Menu in Excel 2003Ruler: Shows margins and tabsGridlines: Shows a grid pattern over the entire Workbook. Useful with the formula option on the Insert Tab.Formula Bar: Shows formula barHeadings: Column and Row headingMessage Bar: Shows the Message Bar
148The View TabThe Window Group: This group allows users to view multiple Workbooks at the same time.New Window: Opens a Workbook in a new WindowArrange all: Arranges Workbooks horizontally or vertically.Split: Splits the screen so that two different parts or pages of the same Workbook can be seen at the same timeSwitch Windows: Allows Workbooks windows to change in prominence
155Office Button Outlook 2007 features The Office Button Note Keys Mini Tool Bar
156Mew Mail Ribbon There are 4 tabs: Message: Features all of the messaging functionsInsert which now includes charts, WordArt, Smart Art, symbols, attachments and a calendar insert.Options which includes color themes, Carbon Copy options, tracking, and text formatting.Format Text includes all of the text formatting options on the Message tab
157New Appointment Menu Appointments tab: Note the following changes in Invite Attendees, Scheduling, and Recurrence options are more prominentMore options for categoriesSpell Check addedInsert and Format text tabs contain same functions as Messages
158New Contact and New Tasks Ribbons With the exception of Spell Check, there are no new features on either of these ribbons.Common functions are easier to locateIcons are larger and more prominent
159Brought to You By..Instructional Technology at the University of the Incarnate ExcelTerry Peak