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FERPA: Inside Out (DOS and DONTS) South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs (803)536-7185/8406

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Presentation on theme: "FERPA: Inside Out (DOS and DONTS) South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs (803)536-7185/8406"— Presentation transcript:

1 FERPA: Inside Out (DOS and DONTS) South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs (803) /8406 Annie R. Belton, Registrar

2 What is FERPA? It stands for the Family Educational Rights and Privacy Act of Also known as the Buckley Amendment. It stands for the Family Educational Rights and Privacy Act of Also known as the Buckley Amendment. South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs

3 South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs Primary Rights under Ferpa It gives the student the: It gives the student the: Right to inspect and review education records. Right to inspect and review education records. Right to seek to amend education records. Right to seek to amend education records. Right to have some control over the disclosure of information from education records. Right to have some control over the disclosure of information from education records.

4 Who Needs to Be Aware of FERPA? South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs Those create and maintain educational records. Those create and maintain educational records. Those who utilize educational records in performing their jobs. Those who utilize educational records in performing their jobs. Those who disclose information from educational records. Those who disclose information from educational records. Those who are custodians of educational records. Those who are custodians of educational records. You. You.

5 South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs FERPA rights transfer to the student at age 18 or once he or she attends a post-secondary institution, regardless of age. FERPA rights transfer to the student at age 18 or once he or she attends a post-secondary institution, regardless of age. Parents or legal guardian may obtain directory information at the institutions discretion. Parents or legal guardian may obtain directory information at the institutions discretion. Parents or legal guardian may obtain non-directory information at the discretion of the institution, if Parents or legal guardian may obtain non-directory information at the discretion of the institution, if –they can establish the student as a financial dependent or –by obtaining the students written consent What about parents?

6 South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs DO NOT display student scores or grades publicly in association with names, SSN, Campus IDs or other personal identifiers. DO NOT display student scores or grades publicly in association with names, SSN, Campus IDs or other personal identifiers. DO NOT put papers, graded exam books or lab reports containing student names and grades in publicly accessible places. Students are not to have access to the scores and grades of others in the class in ways that allow other students to be identified. DO NOT put papers, graded exam books or lab reports containing student names and grades in publicly accessible places. Students are not to have access to the scores and grades of others in the class in ways that allow other students to be identified. DO NOT request information from the educational record custodian without a legitimate educational interest and the appropriate authority to do so. DO NOT request information from the educational record custodian without a legitimate educational interest and the appropriate authority to do so. The DON'Ts for Faculty & Staff related to FERPA

7 South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs DO NOT share student educational record information, including grades or GPAs with other faculty or staff members unless their official responsibilities identify their "legitimate educational interest" in that information for that student. DO NOT share student educational record information, including grades or GPAs with other faculty or staff members unless their official responsibilities identify their "legitimate educational interest" in that information for that student. DO NOT share information from student educational records, including grades or GPA's with parents or others outside the institution, including letters of recommendation, without written permission from the student. DO NOT share information from student educational records, including grades or GPA's with parents or others outside the institution, including letters of recommendation, without written permission from the student. DO NOT allow students to grade each other's work when the score will be recorded. DO NOT allow students to grade each other's work when the score will be recorded. DO NOT leave confidential information displayed on an unattended computer. DO NOT leave confidential information displayed on an unattended computer. The DON'Ts for Faculty & Staff related to FERPA cont.

8 South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs DO NOT circulate a printed class list with the Student Name and SSN/Student ID. DO NOT circulate a printed class list with the Student Name and SSN/Student ID. DO NOT provide anyone with student schedules. DO NOT provide anyone with student schedules. DO NOT provide anyone with lists of students enrolled in your classes. DO NOT provide anyone with lists of students enrolled in your classes. DO NOT discuss the progress of any student with anyone other than the student (including parents) without the consent of the student DO NOT discuss the progress of any student with anyone other than the student (including parents) without the consent of the student DO NOT provide anyone with lists of students enrolled in your classes for any commercial purpose DO NOT provide anyone with lists of students enrolled in your classes for any commercial purpose DO NOT provide anyone with student schedules or assist anyone other than university employees in finding a student on campus DO NOT provide anyone with student schedules or assist anyone other than university employees in finding a student on campus The DON'Ts for Faculty & Staff related to FERPA cont.

9 South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs DO refer requests for information from the educational record of a student to the proper education record custodian: The Registrar's Office. WHEN IN DOUBT, DONT GIVE OUT!!! DO refer requests for information from the educational record of a student to the proper education record custodian: The Registrar's Office. WHEN IN DOUBT, DONT GIVE OUT!!! DO keep only those individual student records necessary for the fulfillment of your teaching and advising responsibilities. DO keep only those individual student records necessary for the fulfillment of your teaching and advising responsibilities. DO keep any personal professional records relating to individual students separate from their educational records. Private notes of a faculty/staff member concerning a student intended for the member's own use are not a part of the student's educational records. DO keep any personal professional records relating to individual students separate from their educational records. Private notes of a faculty/staff member concerning a student intended for the member's own use are not a part of the student's educational records. The DOs for Faculty & Staff related to FERPA

10 South Carolina State University Registrars Office/Veterans Affairs Division of Student Affairs Annie R. Belton, Registrar / To return to the FERPA webpage Click here.Click here


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