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Outsourcing Specialists ACCOUNTING BACK OFFICE PARTNERSHIP PROPOSALACCOUNTING BACK OFFICE PARTNERSHIP PROPOSAL Dr. Shobha Gupta | President| S3G, LLCDr.

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Presentation on theme: "Outsourcing Specialists ACCOUNTING BACK OFFICE PARTNERSHIP PROPOSALACCOUNTING BACK OFFICE PARTNERSHIP PROPOSAL Dr. Shobha Gupta | President| S3G, LLCDr."— Presentation transcript:

1 Outsourcing Specialists ACCOUNTING BACK OFFICE PARTNERSHIP PROPOSALACCOUNTING BACK OFFICE PARTNERSHIP PROPOSAL Dr. Shobha Gupta | President| S3G, LLCDr. Shobha Gupta | President| S3G, LLC

2 OUTSOURCING GOALSOUTSOURCING GOALS 1.Bottom-line Up to 60% reduction in back-office costs. 2.Top-line Focus your time on generating revenue/acquiring clients. Spend less time hiring, training, and managing. Typical Costs Bookkeeping: from $15/hr General Accounting:from $35/hr Litigation supportTBD CPA services: from $50/hr

3 S3G SERVICES OVERVIEWS3G SERVICES OVERVIEW Accounting (Back-office Support) – Bookkeeping, accounting, and tax preparation for individual and group practices – Litigation support – Business evaluation – Payroll – Audits, SOx…… Business Process Improvement Consulting – Business Process Audit – Process Optimization – Process Automation

4 EXPERTISE Bookkeeping Accounting data entry Accounts Receivable/ Payable Management Bank and Credit Card Reconciliation Trial Balance Customized Financial Statements Bookkeeping Accounting data entry Accounts Receivable/ Payable Management Bank and Credit Card Reconciliation Trial Balance Customized Financial Statements Tax Preparation Personal & Business Tax Returns 1040 preparation support for Accounting firms Payroll and Sales Tax Reporting Year-End Tax Planning Tax Preparation Personal & Business Tax Returns 1040 preparation support for Accounting firms Payroll and Sales Tax Reporting Year-End Tax Planning Accounting Systems Online and Off line system set-up HW /SW consulting Bookkeeping and Tax filing Training Accounting Systems Online and Off line system set-up HW /SW consulting Bookkeeping and Tax filing Training Accounting Services Year End Accounting Fixed Asset Management Business audit/evaluations Inventory control and analysis Legal search, e-discovery IPR Accounting Services Year End Accounting Fixed Asset Management Business audit/evaluations Inventory control and analysis Legal search, e-discovery IPR Outsource the following fully managed Accounting Services to S3G:

5 BENEFITS Most competitive pricing as our staff is based in medium sized cities in India( Indore, Kanpur ) where the infrastructure/education levels are equal to large cities, but the cost of living is much lower Client interface (S3G) is based in Florida Trust - built with over 25 years of ongoing relationships with staff in India Highest level of professional service – our staff are retained for long-term assignments Confidentiality assured Ongoing programs to continuously improve our service through innovation and automation

6 BOOKKEEPING PROCESS FLOWBOOKKEEPING PROCESS FLOW CPA: Bank statements, invoices, and other documents received by CPA from the client CPA/S3G: Documents scanned and e-files compiled S3G: Scanned images and PDF files reviewed and uploaded to secure server. Project Manager granted access to files India Team: Project Manager reviews files and assigns tasks to India Team India Team: File access provided to trained Bookkeeper(s) India Team: Data entered on-line or off- line into the Software system agreed with CPA/client India Team: Data reviewed by Chartered Accountant and 2-level Quality check performed India Team: Report and/or e-files sent to CPA/client. S3G manages tracking of progress and delivery

7 1040 PROCESS FLOW1040 PROCESS FLOW CPA: Documents received by CPA from client CPA/S3G: Documents scanned and e-files compiled S3G: Scanned images and PDF files reviewed and uploaded to secure server. Project Manager granted access to files India Team: Project Manager reviews files and assigns tasks to India Team India Team: File access provided to trained Tax Preparer India Team: Tax Return prepared using Software of CPA/clients choosing India Team: Data reviewed by Chartered Accountant and 2-level Quality check performed India Team: Tax Return softcopy sent to CPA. S3G manages tracking of progress and delivery

8 DATA SECURITY ASSURANCEDATA SECURITY ASSURANCE 1.Data transfer via secure password-protected web portal, or use of online Software tools as per client business model 2.Only authorized persons have access to client data - no paper allowed in work areas 3.Specific accounting staff allocated to specific clients/projects. Staff are all permanent. 4.Security and authorization similar to on-site accounting firms with multiple staff dealing with same clients i.e. controlled log-in and confidentiality commitment

9 PARTNERSHIPS: CRITICAL SUCCESS FACTORSPARTNERSHIPS: CRITICAL SUCCESS FACTORS Key contact in same time zone Trained and experienced team Skill-set in accounting and tools Client information confidentiality Clearly defined logistics and rules of engagement Quality assurance: monitoring and improvement Up-front agreement of terms and conditions to include turn around time, accuracy, and efficiency Cross training between various sites Reliable IT support

10 OUTSOURCING BUSINESS MODELSOUTSOURCING BUSINESS MODELS 1.Hire fully supervised manpower on hourly/monthly/yearly rates 2.Hire dedicated manpower on monthly rates 3.Fixed per-project costs: $$ agreed up-front 4.Open to other business-models…

11 PARTNERSHIP BUSINESS MODEL SCENARIOSPARTNERSHIP BUSINESS MODEL SCENARIOS A. Accounting Team works as marketing arm of S3G Find clients and negotiate projects Sign contract with client Hand over to S3G to manage the contract Commission paid per payment received or a fixed upfront commission B. Accounting Team works as the Client interface Find clients and negotiate projects Sign contract with client Accounting Team maintains the client interface. S3G manages the Operations Accounting Team pays S3G for contract work C. Accounting Team works as Project Managers Find clients and negotiate projects Sign contract with client S3G assigns resources in India Accounting Team manages the Operations Commission paid to S3G

12 Lets Partner……. 1.Agree Partnership business model 2.Define responsibilities 3.Agree rules of engagement 4.Initiate a Pilot run with known client 5.Pilot process review, standardize the process 6.Launch the process for more clients…

13 CONTACT INFOCONTACT INFO Dr. Shobha Gupta President Office: (954) Ashish Gupta Sales Manager Office: (954)


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