Presentation on theme: "Virtual Office How much do flexible work arrangements improve employee productivity? Or do they? GROUP 10: Cameron Weaver Elizabeth Gratale Katie Bennett."— Presentation transcript:
Virtual Office How much do flexible work arrangements improve employee productivity? Or do they? GROUP 10: Cameron Weaver Elizabeth Gratale Katie Bennett Casey Dunlevie
Agenda: What is a virtual office? Advantages Disadvantage Conclusion Virtual OfficeAdvantagesDisadvantagesConclusion
What is a Virtual Office? Definition: mobile or work environment equipped with telecommunication links and basic office furniture, but without a fixed office space-Business Dictionary Virtual OfficeAdvantagesDisadvantagesConclusion
Increase in Teleworkers in U.S.
What is a Virtual Office? Forms Hoteling/shared offices Satellite offices Home office Telecommuting Virtual OfficeAdvantagesDisadvantagesConclusion
Hoteling: Maximize office space Reserve space or set up permanent hours Can be customized Ernst & Young: employees were out of the office 3 or 4 times a week. Virtual OfficeAdvantagesDisadvantagesConclusion
Satellite Offices: Network of smaller offices Suburban locations Deloitte & Touche: SmartSpace Program Virtual OfficeAdvantagesDisadvantagesConclusion
Home Office: Designated space New construction of homes Equipped with right technology Organized
Home office: This… Not this…
Telecommuting: Working from anywhere Always connected with technology Virtual OfficeAdvantagesDisadvantagesConclusion
Technology: Laptop Docking station Cell phone with Scanner Video camera High speed Internet Software Regus Officescape Google Docs Instant messaging Web conferencing TelePresence
2007 Survey of 200 users of Web Conferencing Technology
For Students How many use Blackboard? How many have taken an online class? How many have taken a class with a live feed of a professor in another location?
Advantages: Business Employee Environment Virtual OfficeAdvantagesDisadvantagesConclusion
Business Advantages: Increased productivity Reduced absenteeism by 50% Cost-efficiency Employee Retention Broadens labor market Virtual OfficeAdvantagesDisadvantagesConclusion
Cost Efficiency of AT&Ts First Shared Offices in Morristown, NJ: Virtual OfficeAdvantagesDisadvantagesConclusion BeforeAfter Square Feet45,00027,000 Annual Rent$1.2 M$0.7M Persons Annual Rent per Person $6,100$3,100 Annual SavingsN/A$463,500
Employee Advantages: Improves quality of life Flexible hours Balanced lifestyle Healthier Reduces stress Virtual OfficeAdvantagesDisadvantagesConclusion
Case Study IBM Teleworkers: I enjoy coaching my daughters soccer team at 3:30 in the afternoon. I can finally eat breakfast with my family for the first time in 15 years at IBM. Virtual OfficeAdvantagesDisadvantagesConclusion
Employee Advantages: Saves money Opportunities for mothers and people with disabilities Virtual OfficeAdvantagesDisadvantagesConclusion
Environmental Advantages: Reduced need for transportation Pollution Reduced by >4,500 pounds of CO2/year in Arizona Fuel consumption Reduced by 250 gallons/employee/year in Arizona Virtual OfficeAdvantagesDisadvantagesConclusion
What are some disadvantages of Virtual Office?
Disadvantages What are some disadvantages to the virtual office? Lack of face-to-face interactions Blurry line between work life and home life Temptation of slacking, becoming unprofessional Lack of cohesion and unity with the company Virtual OfficeAdvantagesDisadvantagesConclusion
Lack of face-to-face interaction: Better to take care of business immediately and in person Avoid chains and phone tag Stifles creativity and idea creation Prevents interoffice camaraderie If you didnt work in an office, youd be missing out on this… Its Getting Hot in Here: Scranton Style Virtual OfficeAdvantagesDisadvantagesConclusion
Case Study Advertising Agency. Employees were concerned… How do people know how hard Im working? AdvantagesVirtual OfficeDisadvantagesConclusion
Case Study Advertising Agency. Employees were concerned… AdvantagesVirtual OfficeDisadvantagesConclusion How do people know how hard Im working? How do I overhear the important things, since no one bothers to tell me anything?
Case Study Advertising Agency. Employees were concerned… AdvantagesVirtual OfficeDisadvantagesConclusion How do people know how hard Im working? How do I overhear the important things, since no one bothers to tell me anything? Im afraid of being out of touch.
Blurry line between work and home: Not a sense of I leave my work when I leave at 5pm. Feel on duty even around family members Company's exploitation of workers' free time Virtual OfficeAdvantagesDisadvantagesConclusion
Case Study IBM Teleworkers: Even vacation time blends into work time unless I go somewhere. I am always at work… between 5 a.m. and midnight, seven days a week. Unintentionally long hours, fewer external cues to stop Virtual OfficeAdvantagesDisadvantagesConclusion
Temptation of Slacking Slovenliness Set your own schedule-- This can wait until later. Less monitoring of employees Virtual OfficeAdvantagesDisadvantagesConclusion
Lack of cohesion and unity: Lack of shared office space and experiences No dress code Other office artifacts: logos, notepads, etc Wiesenfield: Virtual employees are the least likely to be exposed to organizational factors that have traditionally strengthened member identification. Virtual OfficeAdvantagesDisadvantagesConclusion
Eat Your Candy and Watch This: Good Office Worker vs. Bad Office Worker
When calculated, the statistics for the benefits versus drawbacks come out roughly the same….
Conclusion: Our Opinion Each company and personality differ in what works Generation discrepancy as generation X and Y enters the workforce Personal responsibility and work habits determine which method is better DisadvantagesVirtual OfficeAdvantagesConclusion
Virtual Office (Remember we gave you candy..) Katie BennettElizabeth Gratale Cameron WeaverCasey Dunlevie