1. American Association of Colleges for Teacher Education Presented by AmyBeth Kramer, Erin Dowdell, Drew Leonardi, Lori Nuth

2. Challenge Develop an online collaboration tool for use by its membersDevelop an online collaboration tool for use by its members AACTE would like to offer its members a collaboration tool where members can:AACTE would like to offer its members a collaboration tool where members can: learn from one anotherlearn from one another post documentspost documents share resourcesshare resources discuss policies and proceduresdiscuss policies and procedures exchange information in timely mannerexchange information in timely manner receive peer feedbackreceive peer feedback

3. Presentation Outline I. Project Vision II. Performance Analysis III. Needs Analysis IV. Task Analysis V. Design Recommendations VI. Flowchart and Storyboards VII. Formative Evaluation

4. Project Vision To recommend or design a collaboration tool for AACTEs members. The collaboration should enable users to discuss policies and procedures, learn from one another and share resources.

5. Performance Analysis Methods Performance Analysis consisted of:Performance Analysis consisted of: –Meeting with the Subject Matter Expert (SME) –Review of current information –Preliminary surveys The purposes of our performance analysis were to:The purposes of our performance analysis were to: –Identify drivers and barriers –Gain an understanding –Review literature

6. Performance Analysis Results AACTE goals for membersAACTE goals for members –Feel comfortable collaborating –Communicate through e-mail, journals, newsletters, conferences and the annual summit –Have an online collaboration tool Preliminary surveyPreliminary survey

7. Performance Analysis Results Literature Review Key PointsKey Points - Collaboration - Collaboration -Electronic communication -Electronic communication -Computer mediated communication -Computer mediated communication Collaboration OnlineCollaboration Online - Little research is available -Communities of Practice (CoP)

8. Needs Analysis Methods Needs Analysis consisted of:Needs Analysis consisted of: –Subject Matter Expert –Literature review –Surveys The purposes of our needs analysis were to:The purposes of our needs analysis were to: –Research literature –Members opinions –Collaboration tools –Collaboration practices

9. Needs Analysis Data Gathering PurposePurpose Research MethodResearch Method ParticipantsParticipants InstrumentInstrument

10. Needs Analysis Data Summary Collaboration with colleaguesCollaboration with colleagues Ideal collaboration with peersIdeal collaboration with peers Benefits to professional environmentBenefits to professional environment

11. Needs Analysis Data Summary

12. Data Summary Items listed as catalyst for collaboration with peersItems listed as catalyst for collaboration with peers Time/support for collaborating on a project (4) Ability to share resources Ability to co-write articles Task organizer feature (2) Ability review documents and provide feedback with a group Technical support (4) A mutually beneficial and interesting project to work on together Easy to use tools Peer willingness and enthusiasm for collaborating(2) Asynchronous and synchronous features A tool that works with endnote and checks for APA format accuracy Access to complete journal articles on line Face-to-face time Easy to use tools Wireless access Laptops/up-to-date technology (3)

13. Needs Analysis Results Literature Review Key Findings Electronic communicationElectronic communication CollaborationCollaboration Computer mediated communicationComputer mediated communication

14. Needs Analysis Results Audience Analysis MembersMembers Members rolesMembers roles AffiliationsAffiliations Education levelEducation level AttitudesAttitudes Technology skillsTechnology skills

15. Needs Analysis Results Environmental Analysis AACTE websiteAACTE website Access to training and developmentAccess to training and development Member communicationMember communication

16. Needs Analysis Results Technology Analysis Collaborative media softwareCollaborative media software –Several concurrent users can create and manage information in a website –Web based or run on desktop systems –Synchronous or asynchronous –Publicly accessible content

17. Needs Analysis Results Technology Analysis Three Levels of Communication: Electronic communication toolsElectronic communication tools Electronic conferencing toolsElectronic conferencing tools Collaborative management toolsCollaborative management tools

18. Needs Analysis Results Technology Analysis Web Collaboration SoftwareWeb Collaboration Software Hosted Web Collaboration EnvironmentsHosted Web Collaboration Environments Online Classrooms & E-Learning SoftwareOnline Classrooms & E-Learning Software

19. Needs Analysis Results Current Conditions Subject Matter ExpertSubject Matter Expert AACTE website reviewAACTE website review

20. Needs Analysis Results Optimal Conditions Meet members needsMeet members needs Innovative progressInnovative progress Communication through the websiteCommunication through the website Technical assistance from AACTE staffTechnical assistance from AACTE staff Shared objectivesShared objectives Open communicationOpen communication Participants feel valuedParticipants feel valued

21. Needs Analysis Results Discrepancies Current use of the website and want for innovative communicationCurrent use of the website and want for innovative communication Inability to effectively learn from one anotherInability to effectively learn from one another Collaborative environment would resolve the discrepanciesCollaborative environment would resolve the discrepancies

22. Task Analysis Method

23. Task Analysis Activity System Member websiteMember website Special Study GroupsSpecial Study Groups Collaboration Informal methods usedCollaboration Informal methods used Collaboration Formal methods usedCollaboration Formal methods used

24. Task Analysis Context Members requested a method to share resourcesMembers requested a method to share resources AACTE leaders would like to entice new members and meet their current members needsAACTE leaders would like to entice new members and meet their current members needs Technology initiativesTechnology initiatives

25. Task Analysis Context AACTE member motivationAACTE member motivation LimitationsLimitations

26. Task Analysis Structure Collaboration tool components will be interrelatedCollaboration tool components will be interrelated Multiple components and combination of featuresMultiple components and combination of features Members choose how the tool is usedMembers choose how the tool is used

27. Task Analysis Collaboration Task and Features Matrix

28. Objectives The members will: Discuss policies, procedures and hot topics in education by accessing a secure online discussion area Discuss policies, procedures and hot topics in education by accessing a secure online discussion area Work collaboratively on research projects with other members by searching, posting, retrieving, and reviewing posted documents, as well as providing peer feedback in a collaborative tool to co-write journal articles, presentations or other research projects Work collaboratively on research projects with other members by searching, posting, retrieving, and reviewing posted documents, as well as providing peer feedback in a collaborative tool to co-write journal articles, presentations or other research projects

29. Objectives continued The members will:The members will: Seek assistance through the use of a tutorial, facilitators of discussions, and technical help when necessary Seek assistance through the use of a tutorial, facilitators of discussions, and technical help when necessary Participate in synchronous collaboration by utilizing the live discussion feature Participate in synchronous collaboration by utilizing the live discussion feature Participate in asynchronous collaboration through the use of threaded discussions and e-mail Participate in asynchronous collaboration through the use of threaded discussions and e-mail

30. Design Recommendations Implement a collaboration software toolImplement a collaboration software tool

31. Design Recommendations

32. Flowchart

33. AACTE Logo AACTE Members Collaboration Tool Login:Username:Password: University Affiliation: E-mail Address: I forgot my password email support at support@aacte.org support@aacte.org AACTE and GMU Collaboration Tool Storyboards

34. AACTE Logo Discussion Board File Repository Chat Feature CalendarListservs Technical Support Welcome Page Hot Topics: AACTE and GMU Collaboration Tool Storyboards

35. AACTE Logo Discussion Board File Repository Chat Feature CalendarListservs Technical Support Discussion Board (asynchronous communication) AACTE and GMU Collaboration Tool Storyboards

36. AACTE Logo Discussion Board File Repository Chat Feature CalendarListservs Technical Support File Repository Includes: version control (check in and check out feature) ability to archive, search and retrieve items AACTE and GMU Collaboration Tool Storyboards

37. AACTE Logo Discussion Board File Repository Chat Feature CalendarListservs Technical Support Chat Feature (synchronous communication) AACTE and GMU Collaboration Tool Storyboards

38. AACTE Logo Discussion Board File Repository Chat Feature CalendarListservs Technical Support CalendarIncludes: notification of meetings Lists events creates project timelines AACTE and GMU Collaboration Tool Storyboards

39. AACTE Logo Discussion Board File Repository Chat Feature CalendarListservs Technical Support Listservs (asynchronous communication, e-mail) AACTE and GMU Collaboration Tool Storyboards

40. AACTE Logo Discussion Board File Repository Chat Feature CalendarListservs Technical Support 800# for live support Support Tutorials Facilitator of discussion AACTE and GMU Collaboration Tool Storyboards

41. Formative Evaluation Expert ReviewExpert Review –Before development Field TestsField Tests –Select group of users –Completed before implementation of tool Ongoing EvaluationOngoing Evaluation –After full implementation of tool –Provide suggestions for improvement

42. References American Association of Colleges for Teacher Education. (n.d.). Committee on Technology in Teacher Education. Retrieved November 6, 2005, from http://www.aacte.org/about_us/committee_technology_edu.htm http://www.aacte.org/about_us/committee_technology_edu.htm American Association of Colleges for Teacher Education. (n.d.). Goals/Motives of the Activity Related to the Goals/Motives of AACTE. Retrieved from http://www.aacte.org/about_us/committee_technology_edu.htm http://www.aacte.org/about_us/committee_technology_edu.htm Finholt, T. (2001). Collaboratories: Annual Review of Science Information Technology, (p. 36). Jonassen, D. H., Tessmer, M., & Hannum, W. H. (1999). Task Analysis Methods for Instructional Design. Mahwah, New Jersey: Lawrence Erlbaum Associates. Kezar, A. (2005). Redesigning for Collaboration within Higher Education Institutions: an Exploration into the Development Process. Research in Higher Education, 46(7), 831-859. Nome, E. M. (1998). CMC and Higher Education. Journal of Computer Mediated Communication, 4(2).

43. References Queitzsch, M. (1997, January). A Planning Process for Creating Collaboration among Deans. Retrieved January 3, 2005, from Northwest Educational Technology Consortium Web Site: http://www.netc.org/preservice/deans.html http://www.netc.org/preservice/deans.html Swan, J., Scarbrough, H., & Robertson, M. (2002). The Construction of 'Communities of Practice' in the Management of Innovation. Management Learning, 33(4), 477-496. Wellman, B., Nazer, N., & Koku, E. (). Netting Scholars: Online and Offline. American Behavioral Scientist, 44(10), 1752-1772. Wikipedia The Free Encyclopedia. (n.d.). Collaboration. Retrieved November 11, 2005, from http://en.wikipedia.org/wiki/Collaboration http://en.wikipedia.org/wiki/Collaboration Wikipedia The Free Encyclopedia. (n.d.). Community of Practice. Retrieved November 11, 2005, from http://en.wikipedia.org/wiki/community_of_practice http://en.wikipedia.org/wiki/community_of_practice ImagesImages –Microsoft Clip Art Gallery